Executive Coordinator, Office of President
2 weeks ago
BCLC’s two offices are located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam Indian Band), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples in Vancouver and the Tk’emlúps te Secwépemc territory, situated within the Secwépemc Nation in Kamloops. We honour and respect the people, the territory, and the land we are part of.
At BCLC, we play fair. We believe that playing fairly is a serious responsibility and an empowering opportunity. Our commitment to social, economic and environmental responsibility is central to all we do and captured in our slogan “Playing it Right”. From our LEED Metro Vancouver office, to our responsible gambling program, GameSense, we are committed to ensuring that we always consider the impact of our business on the people and communities of BC. At BCLC, we play for BC. We employ—directly and indirectly—almost 26,000 people in gambling operations, related government agencies and charities as well as support services.
At BCLC, we make it fun to be an adult. For more than 30 years, we’ve entertained customers with a chance to dream and have fun, while delivering revenue to the Government of BC for the benefit of British Columbians. During this time, we've evolved from a lottery corporation to a full-spectrum gambling entertainment company responsible for conducting, managing and operating lottery, casino, community gaming (bingo) and eGaming in BC. We strive to create outstanding gambling experiences and to have our games evolve with the player’s idea of excitement. For us, playing is not all about winning; it’s about entertainment.
**Job Summary**:
As a key member of Executive Services and reporting to the Assistant Corporate Secretary/Executive Assistant, the Executive Coordinator provides administrative support and coordination activities and is in a highly visible role with internal and external visitors. This role draws upon practical and specialized knowledge of business support processes and procedures in order to respond to internal and external customers and provide timely delivery of tasks and transactions, reporting and processing services with confidentiality, discretion, and politically sensitive judgment.
**Key Accountabilities**:
- Under the guidance of the Assistant Corporate Secretary/Executive Assistant, provides administrative support and coordination of activities for the President & CEO, including but not limited to: coordination and preparation of reports, presentations, correspondence, and meeting agendas and materials.
- Prepares expense reports for out-of-pocket expenses for the Board and the President & CEO and ensures payment of Board remuneration.
- Assists with the creation and ensures on-going maintenance of databases & filing systems including archive filing & records retention schedules.
- Assists with meeting planning, coordination & preparation (Executive, Board, Senior Leadership).
- Assists with travel coordination for President & CEO.
- Assists in budget coordination and preparation.
- Establishes & maintains good working relationships with all levels of the Company & public.
**Minimum Required Qualifications**:
**Education and Experience**
- Post-secondary business education;
- 3-5 years progressively responsible related experience, which includes at least 2 years' experience in a senior administrative support role;
- Experience and understanding of financial statements, budget process, general ledger, expense administration and audit process;
- Experience with travel and event/meeting planning;
- Records management experience and understanding of process;
- An equivalent combination of education and experience may be considered.
**Technical Requirements**
- Proven ability to work collaboratively;
- Demonstrated ability in relationship management and client/customer service;
- Strong administration skills;
- Proficient in MS Office, especially Outlook, Word and Excel;
- Excellent organizational and interpersonal skills;
- Ability to excel in a fast paced environment;
- Self-motivated and resourceful;
- Action oriented and able to maintain composure under pressure;
- Excellent verbal and written communication skills
- Ability to work within established deadlines, extreme time constraints and to handle situations with tact and diplomacy;
- Ability to work with a high degree of accuracy and superb attention to detail;
- Ability to maintain strict confidentiality;
- Working Conditions:
- Flexible with an ability to work additional hours with short notice
**Additional Information**:
- Effective November 22, 2021, BCLC requires all employees to be fully vaccinated (as defined by Health Canada). Full vaccination will be required before commencing employment with BCLC unless a legal exemption is obtained.
- BCLC values work life balance and offers remote work options for its employees.
**Please Note**:
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