Payroll Specialist

4 months ago

New Westminster, Canada Douglas College Full time

**Work Arrangements**What Douglas Offers**
- DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.**The Role**
- Reporting to the Payroll Supervisor, the Payroll Specialist is responsible for ensuring accurate and timely processing of full-cycle payrolls and related reports within a highly technical HR/Payroll system. The Payroll Specialist oversees all facets of payroll processing, statutory remittances, benefit premium calculations, pension remittances, and year-end reporting while establishing priorities within strict mandated and multiple timelines.**Responsibilities**

**1. Analyzes and verifies documentation submitted for payment of employees while adhering to strict timelines and ensuring compliance with legislated regulations, College policies and collective agreements. Detects, investigates, and resolves any errors/discrepancies in accordance with established payroll standards and collective agreements and advises both HR and Payroll Supervisor/Manager of necessary modifications.**
- a) Assesses payroll change documentation received from HR for accuracy, completeness and compliance;
b) Responsible for ensuring bank information changes received are authentic to detect fraudulent activity;
c) Update labour distribution and cost centres as per departmental needs;
d) Interprets and implements any changes in government legislation, employment law, Municipal and College Pension, account coding or practices
e) Supports HR and other departments when investigating or responding to queries regarding payroll;
f) Reviews Banner records for accuracy and completeness;
g) Reviews online and late paper time sheets, honoraria, contracts and other authorizations to hire for accuracy, compliance and completeness;
h) Modify and update web timesheet approval authorization as needed;
i) Creates online timesheets as per employees’ and/or approvers’ request;
j) Monitors and approves the documents sent through Docusign
k) Processes the Guided Study request forms and employment contracts as received by HR;
l) Creates excel spreadsheets for auxiliary and students, contract faculty and training group employees to reduce the amount of printed paperwork.
m) Communicates in writing and verbally with employees regarding incomplete paperwork or non-compliance of established payroll practices or College policies;
n) Provides in-depth training, advises and provides guidance to employees and managers in correct completion of documentation required to ensure timely payment to employees and adherence to collective agreements;
o) Communicates with employees, and other external stakeholders on sensitive and confidential issues;
p) Safeguards highly restricted payroll information while exercising discretion in handling this and other sensitive and confidential information, in accordance with The Freedom of Information and Protection of Privacy Act;
- **2. Calculates, processes, validates and generates payments to employees.**
- a) Verifies and enters initial benefits, pension and tax setup for new employees as well as any adjustments and changes for active and terminating employees;
b) Audits balancing reports and payroll registers from Banner and makes adjustments/corrections as needed through consultation with HR;
c) Monitors web timesheets and ensures successful interface with Banner. Generates payroll register through multi-step payroll process;
d) Calculates, validates, deducts and remits statutory deductions, union dues, pension, benefit premiums and other payroll withholdings, to ensure adherence to legislative compliance requirements to avoid substantial penalties for the College;
e) Develops and maintains spreadsheets containing complex pay calculations such as maternity/parental leave top-up, pay and benefit adjustments, workload changes, vacation and sick time for The Training Group, pay schedules for Contract Faculty employees;
f) Creates, maintains and reviews spreadsheets, reports and journal entries to ensure increments and adjustments have been calculated and processed correctly and that the payroll register is in balance and ensures the accuracy of pension reports and T4’s at year end;
g) Creates, maintains and balances spreadsheets for the College and Municipal Pension Plans and completes various reports and forms as required by Pension Corporation;
h) Investigates and responds to Pension Corporation queries through on-line message board;
Monitors employees not currently enrolled in the Pension Plan to ensure timely enrollment;
i) Prepares and issues Records of Employment as required in accordance with Service Canada regulations;
j) Responsibl

  • Payroll Specialist

    3 days ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** - DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...

  • Payroll Specialist

    6 days ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** - DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...

  • Payroll Specialist

    6 hours ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements** **What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...

  • Payroll Specialist and Benefits Administrator

    22 hours ago

    New Westminster, Canada Amix Marine Services Ltd Full time

    As a family owned company founded in 1971 in the scrap metal recycling industry, Amix has since expanded into a wide range of services, including marine salvage, marine projects, marine towing and barging, concrete sales and steel distribution. The Amix Group consists of five companies providing specialized and quality service. These companies include Amix...

  • Payroll Specialist

    2 months ago

    New Westminster, Canada City of New Westminster Full time

    Employment Status **Temporary Full-Time** Pay Range **$34.62 - $40.76 per hour + comprehensive benefits package** Closing Date **12/11/24** **New Westminster, British Columbia**: **Number of Openings**: 1 **Hours per Week**: 35 hours per week. **Employee Group**: CUPE, Local 387 **Location**: City Hall: 511 Royal Ave **Competition #**: 786 **Additional...

  • Payroll Specialist

    7 months ago

    New Westminster, Canada Evolution Americas Full time

    Company Description Evolution is a market-leading developer and provider of products and services for online casino entertainment. Our excellence is driven by over 17,000 EVOlutioneers across 30 markets worldwide, working in product innovation, software development, IT solutions, game hosting and business support. Evolution's dynamic and creative...

  • Payroll and Financial Services Specialist

    2 weeks ago

    New Westminster, British Columbia, Canada Fraser Health Authority Full time

    Job Description:The Payroll Analyst will be responsible for providing financial administration, systems, and advisory support to the Payroll Services department. This includes performing quality checks, analysis, and mass payroll and timekeeping entry audits to ensure appropriate coding and collective agreement rules are followed.Key...

  • Payroll Dept Specialist

    2 weeks ago

    New Hamburg, Canada The Erb Group of Companies Full time

    **Job title**: Payroll Specialist **Job Location**:New Hamburg **Position Type**:Onsite **Shift Hours**: Monday - Friday 8:00AM - 4:30PM **Compensation Range**:$24.73 - 32.78 / hourly **We Bring Food to Your Family’s Table** The Erb Group of Companies is one of North America’s largest privately-owned refrigerated transportation providers. The Erb...

  • Accounts Payable and Payroll Specialist

    7 months ago

    New Glasgow, Canada Blue Ocean Management Group Full time

    About Us: Blue Ocean Management Group Limited is a dynamic and forward-thinking organization that specializes in providing comprehensive financial management solutions for a diverse portfolio of companies. We are committed to creating a work environment that fosters innovation, continuous improvement, and a strong sense of teamwork. Join our team and play a...

  • Business Systems Analyst

    7 months ago

    New Westminster, Canada City of New Westminster Full time

    **New Westminster, British Columbia**: **Number of Openings**: 1 **Hours per Week**: 35 hours per week. **Employee Group**: CUPE, Local 387 **Location**: City Hall: 511 Royal Ave **Competition #**: 480 **Additional Details**: **This position is hybrid remote/in office.** **Minimum Required Education**: - Bachelor’s degree from a recognized, reputable...

  • Payroll Speciialist

    7 months ago

    New Hamburg, Canada Tri-County Mennonite Homes Full time

    Would you like to work for a trustworthy organization that has been in business for more than 50 years caring for people as part of its priorities? This is a good opportunity for you to gain experience and grow your career working within a non-profit organization with an emphasis on teamwork. The Payroll Specialist is responsible for assisting in multiple...

  • Accounting Manager

    7 months ago

    New Westminster, Canada Community Living Society Full time

    **If you are looking for an opportunity to contribute your experience, knowledge and passion in a **meaningful way, CLS is the place for you!** Community Living Society (“CLS”) is an innovative non-profit organization established in 1978. CLS is dedicated to supporting adults with intellectual and developmental disabilities so they can live full,...

  • Customer Service

    9 months ago

    New Westminster, Canada Concert 8 Solutions Full time

    solutions - how it works - why outsource - about us - contact us - Menu - solutions - how it works - why outsource - about us - contact us - Start Hiring**Career Opportunities**: ***: **Payroll Controller**: Our client has an immediate requirement for an experienced Payroll Controller to join its team in a Work-From-Home position. This is an exciting...

  • Human Resources Administrator

    3 weeks ago

    New Westminster, Canada Hays Full time

    HR Administrator New Westminster, BC 3-6 Month Contract IMMEDIATE START Your New Company: Hays Specialist Recruitment has partnered with a non-profit organization in New Westminster, BC. We are seeking a HR Administrator to join their team immediately. This is a 3-month contract with potential to extend. You will be working Monday to Friday in office...

  • Human Resources Administrator

    3 weeks ago

    New Westminster, Canada Hays Full time

    HR AdministratorNew Westminster, BC 3-6 Month ContractIMMEDIATE STARTYour New Company:Hays Specialist Recruitment has partnered with a non-profit organization in New Westminster, BC. We are seeking a HR Administrator to join their team immediately. This is a 3-month contract with potential to extend. You will be working Monday to Friday in office with a...

  • Financial Management Specialist

    6 days ago

    New Hamburg, Ontario, Canada Elby Professional Recruitment Full time

    Elby Professional Recruitment is seeking a highly skilled Financial Management Specialist to join their team in New Hamburg. This exciting opportunity offers a competitive salary, ranging from $60,000 to $90,000 per year, depending on experience.About the RoleThe ideal candidate will have experience in accounting and finance, with expertise in managing...

  • Parts Specialist

    7 months ago

    New Minas, Canada NAPA Auto Parts Full time

    Company Description **A position for people who like to give advice** Whatever the division you join, your knowledge will be essential for our team. When a client needs a part, our **trusted **parts specialists are there to answer their questions and help them get the right one. we believe we don’t just deliver car and heavy vehicle parts all around the...

  • Vp, Finance

    7 months ago

    New Westminster, Canada Segra International Corp Full time

    Segra is an agriculture technology company offering plant tissue culture, plant genomics, and pathogen detection services to accelerate the advancement of the cannabis industry. Its proprietary technologies empower its clients to drive financial performance and mitigate risk while exploring the next frontier of optimized cultivation practices for the...

  • Human Resources Administrator

    3 weeks ago

    New Westminster, British Columbia, K3L, Greater Vancouver, Canada Hays Full time

    HR AdministratorNew Westminster, BC 3-6 Month ContractIMMEDIATE STARTYour New Company:Hays Specialist Recruitment has partnered with a non-profit organization in New Westminster, BC. We are seeking a HR Administrator to join their team immediately. This is a 3-month contract with potential to extend. You will be working Monday to Friday in office with a...