Program Administrator
2 weeks ago
We are looking to hire someone in the role of Program Administrator to work collaboratively with the Bandology team to provide the business and administrative support for camp and workshop programming.
About the Job:
- Responsible for Band Camp administration, including:
- Manage communications with campers and parents
- Communicate with venues and insurance companies
- Coordinate guest conductors and clinicians for camps
- Collaborate with staff to ensure all other guests are accounted for
- Collaborate with camp directors to schedule camp staffing and timelines
- Track camp inventory and manage gear at camp
- Responsible for administration and implementation of current music workshops and percussion parties for a wide variety of ages, including:
- Oversee percussion party client relationships, staffing and logistics
- Manage communication with potential workshop clients, partner organizations and external stakeholders
- Ensure internal workshop records are kept up-to-date
- Coordinate agendas, staffing and logistics for the Programming Team and ensure effective communication
- Track inventory and equipment sign-outs for the Programming Team and place orders when necessary
- Collaborate with and support the Programming Team to ensure effective communication, delivery and development of Bandology’s programs
- Deliver new workshop and instructional programming to clients if necessary
- Review, monitor and update the website
- Participate in three weeks of Band Camp in July/August and ensure that all campers have a fun and fulfilling experience
About You:
You do not need to be proficient in every single item on this list, so long as you are willing to learn on the job
- Enrolled or graduated from a post-secondary program specializing in business or arts administration, management, communications or similar
- 2-5 years direct experience in business, administration and/or management, either paid or volunteer
- Excellent writing, research and interviewing skills
- High attention to detail
- Experience with instrumental music is a bonus but not required
- Comfortable with public speaking, both in person and online
- Excellent communication skills and ability to use compassion and tact when dealing with campers, parents and other community members
Skills to be successful in this job:
- Comfortable working independently from your own personal space (Bandology is a virtual office) with regular in-person meetings and events (as appropriate) with access to your own computer with reliable internet connection
- Experience with Google suite of programs, social media and public speaking
- A wide base of transferable skills including organization, time management, self regulation, collaboration and leadership
- The ability to work both independently and collaboratively with the team
- Creativity - new ideas are welcomed at Bandology
- A background in instrumental music, whether from music class, piano lessons or personal interest
- A passion for music and a belief in the long-term value of music education
About Us:
- An extensive onboarding program during the first week to learn about the organization, processes and procedures, and our culture
- A hybrid work environment with core collaboration hours and the ability to customize your working hours
- Remote work utilizing regular Zoom meetings and a central Google Drive for files
- Attendance at the weekly in-person meeting in Oakville as well as additional training and regular community events and workshops, which often occur on weekends
- In addition to working with the staff team, staff may work with Board members from diverse backgrounds with varied experience who provide mentorship
- All staff work together collaboratively during Band Camp weeks (July 8-12, 22-26 and July 29 to August 2) and are expected to attend in person for the full week
To Apply:
- Music is important to me because
- I believe that the long-term value of music education is
- A special talent that I bring to Bandology is
Please ensure that your resume and cover letter are sent in a single PDF.
**Job Types**: Full-time, Fixed term contract
Contract length: 4 months
**Benefits**:
- Casual dress
- Flexible schedule
- Work from home
Schedule:
- Weekends as needed
Work Location: Hybrid remote in Oakville, ON
Application deadline: 2024-04-30
Expected start date: 2024-05-06
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