Administrative Assistant
7 months ago
**Duties and Responsibilities**:
- Prioritize and manage Request for Quotations (RFQ’s) received
- Prepare and manage prequalifications
- Create and Upload Estimate Files and ProCore site for all divisions
- Update all tracking software and files with additional information received throughout the bidding process
- Print tender file documentation (including estimate tender invitation, file checklist, drawings, specifications, schedules, any other pertinent project documents) to create physical copy of estimate file for use the estimating team
- Uploading and sending documents using Building Connect to all applicable subtrades and suppliers for pricing
- Ensure protocols are being adhered to during submission of tender to client
- Manage all tender documents on the Estimating server to ensure estimating team is prepared for bid submissions
- Manage ‘Estimate Checklist’ form for each estimate and tender file
- Review drawings for new estimates, determine assignments and schedules with estimating team.
- At time of closing, assist estimators with various tasks at hand, including, but limited to; tender forms, lead letters, follow up calls, insurance documents, bonding, signatures, and submission data
- Responsible for Managing and maintaining monthly reports
- Work with IT company to setup workstations, onboard new employees, setup phones and other duties as required
- Manage and update website as required
- Prepare and maintain company promotional material and packages to use for client meetings
- Work with executive assistance on various tasks as required
- Responsible for various Administrative tasks as required
**Qualifications**:
- Post-secondary education in Administration or equivalent
- 3+ years’ experience in the construction industry
- Knowledge of IT Equipment and systems
- Excellent time management and project management skills
- Strong verbal and written communication skills
- Ability to work independently in a busy environment
- Able to create alternative solutions to problems
- Able to work well under pressure
- Ability to interpret and implement company policies and procedures
- Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment
- Strong attention to detail
- Strong working knowledge of Microsoft computer software (e.g. Excel, Word, etc.), Outlook
**Benefits**:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Mississauga, ON L5N 5N1: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
**Experience**:
- construction industry: 2 years (preferred)
- Administrative experience: 2 years (preferred)
Work Location: In person
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