Payroll Specialist

A world free of the effects of diabetes is our vision. That’s why we’re working together to improve the quality of life of people living with diabetes. We’re sharing knowledge and creating connections for individuals and the health-care professionals who care for them; advocating through public policy; and funding research to improve treatments and find a cure to end diabetes.
Join our dedicated, talented Diabetes Canada team and together, #LetsEndDiabetes
Role Overview
Reporting to the Manager, Payroll, the Payroll Specialist is responsible for assisting the manager in documenting existing and new processes, identifying opportunities for efficiencies, and completing routine and ad-hoc monthly/annual reporting for various stakeholders (internal, governmental, WCB, etc).
The Payroll Specialist will work closely with and provide back-up for the Payroll Coordinator’s responsibilities, ensuring proficiency in processing the payroll for Diabetes Canada (DC) and National Diabetes Trust (NDT). The role will also work collaboratively with the Human Resource departments for both DC and NDT and provide timely responses to staff across the organization for payroll-related inquiries. In all activities, the Payroll Specialist will ensure that payroll policies and procedures are being followed and make recommendations for updates as the environment changes.

**Location**:
1300-522 University Avenue, Toronto, Ontario. Flexible work agreement policy in place allowing employees to work on a hybrid schedule, working remote and with the expectation to be in-office 1-2 days per week.

**This role includes, but not limited to**:

- Document all processes including but not limited to weekly processing, change management and monthly/annual reporting, ensuring all processes are in compliance with NDT/DC and legislative requirements. Recommend process enhancements for compliance, efficiency and to streamline operations to Manager, Payroll. For approved changes: develop an implementation plan and execute changes as per implementation schedule.
- Create reports from a combination of Dayforce and excel to support the monitoring of payroll for compliance, support third-party reporting, and provide reports required by various other stakeholders.
- Provide oversight on the payroll processing of benefits/retirement program by ensuring that payroll entries are based on correct rates as set out in our benefits contracts and selected by employees through their enrollment forms.
- Process bi-weekly, monthly, and annual payments per agreed upon schedules to all regulatory agencies, government agencies and benefits providers.
- Process year-end reporting including filing and distribution of tax statements, reconciliation of statutory withholdings, preparation of various reports/forms/annual returns required from federal and provincial government departments (workers compensation board, ministry of finance).
- Primary liaison with DC and NDT ‘s HR departments on benefit and retirement matters, ensuring all payroll related matters are processed in accordance with DC and NDT procedures and legislative requirements.
- Primary liaison with DC and NDT’s Finance departments, providing Payroll GL reports, and assisting in the reconciliation of, payroll clearing and benefits clearing accounts for month end.
- Complete work required to support statutory and regulatory auditors' requests.
- In support of the routine processing, provide back-up for the bi-weekly preparation and processing of payroll for salaried and hourly employees in a timely and accurate fashion, in accordance with set payroll schedule and timelines.
- During routine processing: review all transactions initiated by P&C, by comparing the source documents to the entries in the HRIS system, ensuring the correct Dayforce “policy” table has been applied for the proposed changes. Input additional payroll related information as required. Examples updates include new hires, leaves (short term disability, maternity/parental), transfers, salary adjustments, terminations.
- Maintain a good understanding of relevant legislation, following government regulations, by reviewing any employment standards and taxation rules that may be applicable.
- Post secondary education (degree or diploma) in accounting or related field.
- National Payroll Institute PCP certification completion and Certified Payroll Manager (CPM) completed or in progress.
- Strong working knowledge of Canadian payroll legislation
- 5+ years of relevant experience in payroll
- Proficiency with MS Office Suite, particularly Excel
- Strong proficiency with HRIS systems/HRIS report creation
- Continuously and proactively identifying improvement needs and making changes that result in better outcomes.
- Effectively planning and organizing either own work and/or the work of others and setting appropriate priorities that align with DCs strategy.
- Sharing information effectively at the right time and level with the right st