Administrative Assistant, Vp

6 months ago


Sherbrooke, Canada BRP Full time

We are looking for an administrative assistant, VP to play an important role in ensuring team meetings and events are well coordinated in a dynamic and proactive team. In this role, you will put your organizational and interpersonal skills to good use in support of the team.

**YOU'LL HAVE THE OPPORTUNITY TO**:
Administrative support to the VP & director

Reporting to the vice president, transformation and lean, powersports & marine, the administrative assistant's main role will be to provide excellent administrative support to the VP and director, global business planning.

Proactively manage the calendar of the VP, taking charge of daily and ongoing planning to ensure the effective use of their time, including protecting time for key meetings, document preparation and forward thinking.

Provide assistance to support decision-making while handling various requirements related to planning, travel, presentations, etc.

Participate in the preparation and monitoring of annual budgets and follow-up with relevant departments and document required justifications.

Write, edit, and format a variety of reports, communications, documents, tables and internal and external correspondence for the VP, director, and their teams.

Organize business trips and prepare expense reports.

Administer and process a variety of confidential documents and information.

Ensure that important information is sent to the correct persons (employees, the manager, directors).

Assist with onboarding new employees such as by ordering equipment and requesting the necessary access rights.

Provide support for various confidential projects as needed.

Support to OCM activities

Prepare, in collaboration with the OCM coordinator, a monthly newsletter to communicate updates and highlights of the current projects.

Occasionally support the OCM coordinator preparing and sending out comms, surveys and other related tasks as needed.

Finance administrative tasks

Prepare and carry out different purchase requisitions.

Receive and process various invoices for associations.

Prepare monthly reports to present actuals per association and monitor amounts left in purchase orders.

YOU’LL THRIVE IN THIS ROLE IF YOU HAVE THE FOLLOWING SKILLS AND QUALITIES:
A technical college diploma (DEC) in secretarial studies or any other relevant training.

Three to five years of relevant experience.

Extensive knowledge of Word, Excel, PowerPoint (Windows), Google Suite, and SAP.

Strong proficiency in English and French, both oral and written.

Organizational skills and autonomy are essential, as well as team spirit, resourcefulness, and the ability to work under pressure.

Good decision-making skills and a good sense of judgment.

Good ability to prioritize.

Excellent customer service skills.

Good sense of initiative.

Discretion and a high level of professionalism.

Ability to work independently and as part of a team.

Striving for continuous improvement in day-to-day work.

ACKNOWLEDGING THE POWER OF DIVERSITY

BRP is dedicated to nurturing a culture that invites, connects, and propels the ambitions of people of all backgrounds, profiles, beliefs and experiences. Ultimately, the diversity and uniqueness of our people fuel our ingenuity and set the course for the path ahead

For this reason, we value diversity and we strive to always push each other forward to build an inclusive workplace where every employee feels like they belong, where they can grow and find meaning.

AT BRP, WHEN WE TALK ABOUT BENEFITS, WE GO ALL IN.

Let’s start with a strong foundation — You want it, we have it:
**Annual bonus**: we work hard, and we know it. This yearly thank you is our way to fuel your dreams.

**Generous paid time away**: winding down is as important as creating the future of recreational products.

**Pension plan**: we want to make sure you’ll enjoy retirement; we’ve got you covered.

**Collective saving opportunities**: being part of BRP allows you to tap into the strength of our saving programs.

**Industry leading healthcare**: fully paid by BRP, this program is here for you, whatever happens, so you can focus on what matters.

**What about some feel good extras**:
**Flexible work schedule**: balance is key to innovation, and we want to make sure you are at the top of your game with a schedule that will work for you.

**Summer schedule**: time flies at BRP, so we hit pause to enjoy it.

**Holiday season shutdown**: between Christmas and New Year’s, we close our facilities and refill on good times.

**Educational resources**: you love what you do, and we get you resources to stay cutting-edge, so we all win together.

**Discount on BRP products**: what we build is amazing, freeing, revolutionary, and you're first in line for the experience.

WELCOME TO BRP

We’re a world leader in recreational vehicles and boats, creating innovative ways to move on snow, water, asphalt, dirt and even in the air. Headquartered in the Canadian town of Valcourt, Quebec, o



  • Sherbrooke, Canada BRP Full time

    Nous sommes à la recherche d’une adjoint ou d'un adjoint administratif(ve) VP qui jouera un rôle important en veillant à ce que les réunions et les événements de l’équipe soient bien coordonnés au sein d’une équipe dynamique et proactive. Dans cette fonction de soutien à l’équipe, vous mettrez à profit vos compétences organisationnelles...


  • Sherbrooke, Canada National Bank of Canada Full time

    A career as a call center administrative assistant is an important role for a variety of team leaders. You carry out various coordination and planning tasks in order to optimize the schedule and facilitate the achievement of the objectives of the business line and your managers. **Your job**: - Organize internal and external meetings by ensuring...


  • Sherbrooke, Quebec, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking a highly skilled Business Administration Assistant to join our team at beBee Professionals in Sherbrooke. As a Business Administration Assistant, you will be responsible for providing administrative support, ensuring smooth day-to-day functions.Key Responsibilities:Manage office correspondence, including emails and phone calls.Schedule...


  • Sherbrooke, Canada CIMA+ Full time

    **Company Description** Welcome to a place where people are at the heart of everything we do.** Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects. We are a firm 100% owned by its employees and we value...


  • Sherbrooke, Canada Royal Bank of Canada Full time

    **Job Summary** **What is the opportunity?** RBC Dominion Securities is currently seeking an Administrative Assistant to join a dynamic advisory team specialized in providing wealth management services to a sophisticated clientele. You will participate in growing the business by providing exceptional and efficient service and by taking care of...


  • Sherbrooke, Canada REXFAB Full time

    **(Production/purchasing support)**: **REXFAB is a provider of integrated automated solutions for the North American bakery industry. Our passionate team is dedicated to finding optimal solutions for North American bakers. REXFAB stands out for its sense of innovation, its commitment to its customers, and the unique quality of its products.**: **Life at...


  • Sherbrooke, Canada Royal Bank of Canada> Full time

    Job SummaryJob DescriptionWhat is the opportunity?RBC Dominion Securities is currently seeking an Administrative Assistant to join a dynamic advisory team specialized in providing wealth management services to a sophisticated clientele. You will participate in growing the business by providing exceptional and efficient service and by taking care of...


  • Sherbrooke, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...


  • Sherbrooke, Quebec, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at beBee Professionals in Sherbrooke. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phones,...


  • Sherbrooke, Quebec, Canada beBee Professionals Full time $30,000 - $40,000

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at beBee Professionals in Sherbrooke, Canada.Key ResponsibilitiesProvide exceptional customer service to clients and visitors, ensuring a positive and welcoming experience.Manage incoming calls, schedule appointments, and maintain office calendars with precision...


  • Sherbrooke, Quebec, Canada beBee Professionals Full time $30,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in Sherbrooke. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phone...


  • Sherbrooke, Quebec, Canada beBee Professionals Full time $30,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in Sherbrooke. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phone...


  • Sherbrooke, Canada IPS Therapeutique Full time

    **IPS Therapeutique Inc.** (IPST) is a private preclinical Contract Research Organization. It offers drug-development services involving a wide range of in vivo models useful in predicting drug efficacy in cardiac, vascular, respiratory and inflammatory diseases. All experimental work is performed at its Sherbrooke, AAALAC-approved facility. We offer a...

  • Executive Assistant

    1 month ago


    Sherbrooke, Quebec, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking an Executive Assistant to join our team at beBee Professionals in Sherbrooke. As an Executive Assistant, you will be responsible for providing high-level administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide high-level administrative support to our office...

  • Operations Assistant

    2 months ago


    Sherbrooke, Quebec, Canada beBee Professionals Full time $30,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in Sherbrooke. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phone...


  • Sherbrooke, Quebec, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Sherbrooke. As an Administrative Support Specialist, you will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide...


  • Sherbrooke, Quebec, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at beBee Professionals in Sherbrooke. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phones,...

  • Operations Assistant

    2 months ago


    Sherbrooke, Quebec, Canada beBee Professionals Full time $30,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in Sherbrooke. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesManage office correspondence, including emails and phone calls.Schedule meetings...


  • Sherbrooke, Canada Groupe Énergie BDL inc. Full time

    **Sommaire**: Groupe Énergie BDL constitue le vaisseau amiral de plusieurs bannières dont l’une, Joseph Élie, a plus de 125 ans d’existence. Nous sommes un fier partenaire de Suncor/Petro-Canada, et nous sommes un chef de file dans la distribution de produits multi énergie aux niveaux résidentiel et commercial. Nous sommes activement à la recherche...


  • Sherbrooke, Quebec, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Sherbrooke. As an Administrative Support Specialist, you will be responsible for providing administrative support to our office operations, ensuring smooth day-to-day functions.Key Responsibilities:Manage office correspondence,...