Assistant Property Administrator

3 months ago

Scarborough, Canada StorageVault Canada Inc. Full time

**PARKIT ENTERPRISE**

Parkit Enterprise (“Parkit”) is an industrial real estate platform focused on the acquisition, growth and management of 23 properties and approximately 1,800,000 sf of GLA of industrial space across key markets across Canada.

**SUMMARY**

The Assistant Property Administrator (“APA”) is responsible for the property management, operations, budget management, project management, tenant relationship management, health and safety, and emergency preparedness and business continuity for an assigned portfolio.

**At this position level, the individual is responsible for**:

- Assisting with a Portfolio of 10 to 20 industrial properties
- Facilities of moderate complexity;
- Contract requirements of moderate complexity

**KEY DUTIES & RESPONSIBILITIES**

**Property Management, Administration and Operations**
- Assist Property Managers to operations, administration and maintenance activities for the portfolio.
- Responsible for ensuring files and records for leases and properties are accurate
- Assist to ensure the safe and reliable operation of assets within the portfolio and in development
- Assist in creating budget and monitor performance against budget including reviewing expenses
- Collaborate with Property managers and relevant stakeholders and assist implementation of facility-related programs.
- Oversee maintenance and repair activities and performance of internal and external technicians
- Ensure work is completed on time, safely and meet quality requirements.
- Responsible for relevant documentations (i.e. annual facility inspections, equipment data, project files, etc.) are captured within service maintenance databases.
- Communicate and collaborate with relevant stakeholders including tenants, management, vendors
- Continuously seek ways to gain greater efficiencies through activities such as recommending and implementing best practices, collaborating with internal teams to implement sustainable practices and improvement initiatives, utilizing internal Technicians wherever possible.
- Assist Property manager to ensure compliance to all legislated, corporate, and industry standard guidelines including but not limited to environmental, health and safety, and building standards.
- Other duties as assigned.

**Risk Management, Emergency Preparedness and Business Continuity Planning and Execution**
- Assist Property Manager to develop, maintain and execute emergency preparedness, risk management, disaster recovery and business continuity plans.
- Collaborates with relevant stakeholders on incident management-related requirements.

**Health, Safety, Environment & Security**
- Act as the focal point of contact and collaborate with Environmental, Health, Safety and Security Team to ensure ongoing compliance with all health and safety related legislation and requirements.
- In collaboration with Environmental, Health, Safety and Security Team, administer vendor safety-related accreditation, training and qualification, where required.
- Organize and facilitate health and safety-related meetings to ensure ongoing safety compliance.
- Monitor and be responsible for the safe delivery of all work performed within assigned portfolios.

**MINIMUM EDUCATION**: College diploma or equivalent training (e.g. Real Property Administration, Certified Electrical Technologies, etc.)

**JOB-RELATED EXPERIENCE**: 2-4 years or more

**KEY COMPETENCIES**
- Facility operations and maintenance management experience.
- Proficiency with facility equipment and building systems.
- Service delivery management ability.
- Budget management and project management
- Developed communication, influence, persuasion and negotiation skills.
- Client relationship management ability and people leadership skills.
- Vendor management skills.
- A focus on client service and the ability to triage matters of urgency.
- Emergency preparedness and business continuity planning and execution abilities.
- An awareness of current Environmental Sustainability practices.
- Thorough knowledge of health and safety requirements. Possess a health ad safety mindset.
- Possess a continuous improvement and quality mindset and focus best practices
- Maintain current knowledge of facilities management best practices, and implement as required.
- Solid knowledge of current building standards, code and legislative requirements.

**Licenses and/or Professional Accreditation**
- Certified Facility Manager - International Facility Management Association (IFMA).
- Certified Property Manager - Institute of Real Estate Management.
- Facility Management Administrator Designation - Building Owners and Managers Institute (BOMI).
- Real Property Administrator - Building Owners and Managers Institute (BOMI).

Travel: Expected up to 75% to various locations.

INDROC

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