Property Administrator
2 weeks ago
Property Administrator oversees daily and periodic administrative functions for residential buildings, ensuring uninterrupted property management services to tenants.
Duties and Responsibilities:
- Accounts Receivable and Collections: Assists with tenant accounts, initiates collection activities, and maintains tenant deposits.
- Accounts Payable Process: Maintains monthly accruals, processes and reviews invoices, and ensures accuracy in account coding and approvals.
- Tenant Relations: Serves as primary point of contact for complex tenant issues and inquiries, contributing to tenant retention and satisfaction.
- Reporting: Prepares weekly, monthly, and quarterly reports to inform management decision-making.
- Budgeting and Re forecasting: Assists with monthly financial reporting, shared facilities report, and annual budget.
- Marketing and Leasing: Assists with rental and lease administration procedures, including showing suites to prospective tenants and approving/disapproving tenant applications.
- Tenant Notices: Prepares and issues notices related to rent increases, lease renewals, and vacating notices, and attends tribunal hearings as necessary.
- Property Documentation: Maintains documentation and correspondences for building maintenance, repairs, and services, and updates office supplies inventory.
- Staff Supervision: Oversees and monitors site staff, ensuring compliance with company policies and procedures.
Minimum Requirements:
- Up-to-date knowledge of City By-Laws
- Good knowledge of MS Office applications
- Minimum 5 years experience in property administration
- College Diploma in Business Administration or equivalent
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