Residential Property Administrator

2 months ago

Scarborough, Canada Gulf Pacific Property Management Ltd. Full time

**THE OPPORTUNITY**

As a local representative of Gulf Pacific reporting to the Residential Property Manager, the incumbent is expected to conduct themselves appropriately and present an acceptable appearance at all times. All responsibilities must be completed with mínimal supervision, maintaining a high level of communication with the supervisor to keep them informed of impactful situations. The role also involves staying informed about industry changes, contributing to policy improvements, ensuring timely report distribution, and handling any additional duties assigned by the property manager, all aimed at maximizing property value and minimizing risks.

**THE ROLE**

As the Residential Property Administrator, you will assist the team to perform the following:

- Administrative services for the Property Management Department and others as required, which includes correspondence, monthly reports, budget summary lists, copying, and distributing of material including filing.
- Acting on critical date lists for action each month, such as insurance expiries and sales reports and reviewing with the Property Manager.
- Collecting monthly sales reports from tenants and following up with tenants for missing sales reports.
- Reviewing, maintaining and following up tenant insurance expiries and ensuring that we have evidence of appropriate insurance coverage on file, following up with tenants if insurance certificates are incomplete or incorrect.
- Maintaining utility usage control sheets in conjunction with the appropriate property, which is to be done when mail is received. Coordinate any invoice chargebacks.
- Preparation of miscellaneous reports as required.
- Assisting in the preparation of annual capital and operating budgets and forecasts.
- First point of contact for coordinating service calls from tenants and / or Property Manager.
- Preparing, coordinating, and distributing tenant notices.
- Coordinating site checklists.
- Maintaining the filing system including updating the filing lists, preparing new tenant files, miscellaneous files as required.
- Binding monthly reports for the properties and annual budgets for all properties.
- Key Scan Administration: Provide new cards or delete cards as requested by tenants.
- Key Locks: Provide new keys as requested by tenants or coordinate rekeying of locks if necessary.
- Building Signage: Update or provide new suite signs, elevator signs, and lobby signs.
- Administer the “service call” system and assign work orders to appropriate personnel. Follow up to ensure timely completion.
- Tenant coordination for suite access and contractor access.
- Updating building contacts: Tenant contact & emergency contact lists and Intelligent Notification System (Angus).
- Assist with special events and promotions as needed.
- Update Space Database.
- Welcoming visitors to the office and notifying staff of their guests’ arrival. Offering guests refreshments such as coffee or water. Show visitors in when requested to do so.
- Answering the phone, directing calls, taking messages, and serving as the front line of defense for service calls and site issues.
- Coordination of courier services as required by the office staff, including our weekly courier to Head Office.
- Managing the processing of incoming and outgoing mail. Outgoing mail should be stamped, recorded for billing purposes, and placed in the mailbox before 5:00 pm. Upon receipt, mail should be date-stamped, sorted, and distributed to the appropriate recipients.
- Fax Machine: Administration in/out. Ensure paper supply is sufficient prior to leaving for the day. Distribute received faxes in a timely manner. Regularly record and maintain the outgoing fax log.
- Booking and scheduling of boardrooms.
- Assisting with bulk mail-outs and perform mail merges for tenant account receivables.
- Initial report communications.
- Coordinating monthly reporting with site staff.
- Any other office tasks as required and assigned.

**THE QUALIFICATIONS**

The Residential Property Administrator has:

- Minimum of 3 years of related office experience in a property management environment.
- General understanding of the basics of commercial property management.
- Valid Provincial Real Estate License for Property Management and Trading or Strata, preferred or willing to obtain.
- Independent, self-starter, team player. Excellent organizational, priority, and communication skills.
- Able to work well under pressure, deal with multiple deadlines and priorities, effectively handle stressful situations, deal intuitively with situations, and work with mínimal directions and supervision.
- High degree of professionalism and passion for success.
- Ability to develop and maintain excellent working relations with clients and tenants.
- Follow-thru and follow-up skills.
- MS Office, Spectra, SharePoint, Yardi or Angus/MRI software skills.

**Additional Competencies**
- Makes sound decisions in a timely manner, relying on a blend of analysis,

  • Property Administrator

    1 week ago

    Scarborough, Canada Integrity Property Management Full time

    **Property Administrator** **- The Property Administrator works under the direction of the Property Manager to oversee the administrative operations of the assigned portfolio. He or she will assist the Property Manager and is responsible to meet all contractual obligations and deliverables as well as achieving or exceeding the company's and client's key...

  • Property Administrator

    4 days ago

    Scarborough, Canada Integrity Property Management Full time

    **Property Administrator** **- The Property Administrator works under the direction of the Property Manager to oversee the administrative operations of the assigned portfolio. He or she will assist the Property Manager and is responsible to meet all contractual obligations and deliverables as well as achieving or exceeding the company's and client's key...

  • Property Administrator

    3 months ago

    Scarborough, Canada Morguard Full time

    **PURPOSE** The Property Administrator is accountable to the (Senior) Property Manager or (Senior) District Manager for managing daily and periodic administrative functions for the residential building to enable the property management group to achieve its business goals and objectives in providing uninterrupted property management services to...

  • Full-time Residential Cleaner

    4 days ago

    Scarborough, Canada Q RESIDENTIAL Full time

    **Q Residential** Q Residential is a growing apartment management company, focused on matching unique client needs and lifestyles, with well-appointed, secure and superbly maintained residences, in quality locations. Our vision is to continue our growth by ensuring our tenants and employees receive professional and courteous service. **Reasons to Join Our...

  • Onsite Residential Property Manager

    7 months ago

    Scarborough, Canada Princess Management Full time

    Princess Management is looking for an** Onsite Residential Property Manager** at a high-rise apartment complex in Scarborough. We own and oversee a network of 12 apartment properties in the Greater Toronto Area and are proud to offer 24-hour support on-site to ensure the best possible accommodations to our residents. As a boutique firm, we know our...

  • Manager, Property

    7 months ago

    Scarborough, Canada Catholic Children's Aid Society of Toronto Full time

    **Manager, Property & Administration** **Management Job Class** **Temporary Assignment - Two (2) Years** **$104,410.70.93 to $125,713.21** **DESCRIPTION**: The Catholic Children’s Aid Society of Toronto (CCAS) is looking to hire a **Manager, Property & Administration** to help plan and deliver CCAS accommodation planning and management services for...

  • Property Administrator

    7 months ago

    Scarborough, Canada Golden Equity Properties Full time

    **Job description** **AREA ADMIN ASSISTANT** You’ve got big plans. We have opportunities to match, and we’re committed to empowering you to become a better you, no matter what you do. Golden Equity Properties has been specializing in the acquisition and management of multi-unit residential properties in the Quebec and Ontario markets since 2001. We...

  • Affordable painter for residential properties

    4 weeks ago

    Scarborough, Canada Kerry Full time

    Affordable painter available with competitive rates. Skilled in painting, spray painting and staining for residential and commercial properties. I have all tools and paint can be provided once discussed. Please call number listed below.

  • Property Administrator

    2 months ago

    Scarborough, Canada Caliber Property Management & Consulting Inc. Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: Secondary (high) school graduation certificate - Experience: Will train - **Asset languages**: - Cantonese - ** Work setting**: - Property management companies - ** Tasks**: - Prepare and administer contracts for property services, such as maintenance - Co-ordinate...

  • Facilities and Properties Administrative Assistant

    4 months ago

    Scarborough, Canada Senior Persons Living Connected Full time

    **Mission Statement**: Understand the aspirations of seniors and respond with innovative supports. **Vision Statement**: Building inclusive communities where all seniors are connected to living their best possible life. **What to expect when you join SPLC**: - Competitive Compensation and Benefits. - Rewarding career that supports meaningful work in our...

  • Property Manager

    7 months ago

    Scarborough, Canada Affordable Property Management Inc. Full time

    **Affordable Property Management** is seeking a **full-time Property Manager **to work at a **Co-Operative Housing Corporation** in Scarborough (Brimley Road and Ellesmere Road). This position reports to the Senior Property Manager and works Monday to Friday with some evenings required for Board meetings or community events. **Position Description**: The...

  • Live-in Resident Manager/superintendent

    7 months ago

    Scarborough, Canada Q RESIDENTIAL Full time

    _**Q Residential **_**is looking for a dynamic team of two to join us as on-site live-in Resident Managers. **If you or your partner have strong maintenance or administrative skills, a background in tenant or client relationships, and a desire to learn in a fast paced exciting work environment - we want you! **Who We Are** Q Residential is a growing...

  • Resident Manager/superintendent

    2 days ago

    Scarborough, Canada Q RESIDENTIAL Full time

    _**Q Residential **_**is looking for a dynamic team of two to join us as on-site live-in Resident Managers. **If you or your partner have strong maintenance or administrative skills, a background in tenant or client relationships, and a desire to learn in a fast paced exciting work environment - we want you! **Who We Are** Q Residential is a growing...

  • Property Management Couple Wanted for Residential Building in Toronto

    1 day ago

    Scarborough Village, Ontario, Canada HR770 Full time

    Job DescriptionWe are seeking a dynamic couple to join our team as Property Managers for a residential property in the heart of Toronto.About the Role:As a Property Manager couple, you will be responsible for overseeing the day-to-day management of the property, ensuring that all administrative and on-site maintenance activities run smoothly.Your Key...

  • Property Administrator

    7 months ago

    Scarborough, Canada Caliber Property Management & Consulting Inc. Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Work setting**: - Property management companies **Tasks**: - Co-ordinate implementation of repairs, maintenance and renovation - Ensure response to trouble calls from clients or tenants **Computer and technology knowledge**: - MS Word - MS Excel - MS Office - MS...

  • Live-in Assistant Resident Manager/superintendent

    7 months ago

    Scarborough, Canada Q RESIDENTIAL Full time

    Q Residential is a growing apartment management company, focused on matching unique client needs and lifestyles, with well-appointed, secure and superbly maintained residences, in quality locations. Our vision is to continue our growth by ensuring our tenants and employees receive professional and courteous service. **Reasons to Join Our Team** -...

  • Assistant Resident Manager/superintendent

    2 days ago

    Scarborough, Canada Q RESIDENTIAL Full time

    Q Residential is a growing apartment management company, focused on matching unique client needs and lifestyles, with well-appointed, secure and superbly maintained residences, in quality locations. Our vision is to continue our growth by ensuring our tenants and employees receive professional and courteous service. **Reasons to Join Our Team** -...

  • Assistant Resident Manager/superintendent

    2 days ago

    Scarborough, Canada Q RESIDENTIAL Full time

    Q Residential is a growing apartment management company, focused on matching unique client needs and lifestyles, with well-appointed, secure and superbly maintained residences, in quality locations. Our vision is to continue our growth by ensuring our tenants and employees receive professional and courteous service. **Reasons to Join Our Team** -...

  • Condominium Property Manager

    7 months ago

    Scarborough, Canada Duka Property Management Inc. Full time

    Property Management company currently has a Condominium Manager position available for properties located in Scarborough. Condominium Manager reports to the Regional Manager and the Board of Directors. They manage, maintain and oversee the daily operation of the large Condominium Corporation ensuring effective and efficient management. Condominium Property...

  • Assistant Property Administrator

    7 months ago

    Scarborough, Canada StorageVault Canada Inc. Full time

    **PARKIT ENTERPRISE** Parkit Enterprise (“Parkit”) is an industrial real estate platform focused on the acquisition, growth and management of 23 properties and approximately 1,800,000 sf of GLA of industrial space across key markets across Canada. **SUMMARY** The Assistant Property Administrator (“APA”) is responsible for the property management,...