Secretary

2 weeks ago

Sherbrooke, Canada Eastern Townships School Board Full time

Details of the position

Job title:
Secretary

School / Centre / Department:
New Horizons Adult Education Centre

Location:
Sherbrooke, Québec

Workload & schedule:
5.25 hours per week, from 8am to 2:30pm

ote: This position occasionally requires the employee to work nights or weekends during the registration period or for events.

Status:
Regular

Effective Date:
January 13, 2025

Salary:
$24.17 - $26.30 per hour

Supervisor:
Centre director

Nature of the work

The principal and customary work of the employee in this class of employment consists in assisting one or more persons in carrying out secretarial tasks.

Description of tasks
- Enters texts and various data into a computer from manuscripts, or various sources
- Produces letters, tables, reports, and other documents
- Verifies the spelling and grammar rules in the texts entered and identifies the corrections to be made
- Receives and transfers telephone calls and provides general information
- Updates records and registers and files records and documents
- Opens and distributes mail
- Drafts acknowledgements or receipts, simple letters or notes
- Finds and collects information to be included on forms that he or she fills out or in reports and correspondence
- As instructed and within the limits of his or her function, relays telephone messages and information of a general nature concerning such as supply teachers, or to parents concerning school attendance
- Takes part in bulk purchases of school supplies and articles by carrying out transcription and verification duties
- Loans and retrieves books
- Carries out duties related to the sale of school supplies
- May be required to compile, verify, and enter data
- Users necessary software to perform his or her duties related to word processing, database entry, spreadsheets, and in-house programs
- May be required to help, on occasion, colleagues with the common software and programs used
- May be required to train new secretaries
- If need be, performs any other related duty.

Desired profile

**Schooling**

Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.

Other requirements
- Have a basic knowledge of office automation.
- Bilingual (both written and spoken)
- Good organizational skills
- Good communication skills
- Good knowledge of MS Word, Excel, and Outlook

**Job requirements**

**Required skills**:
Diploma of Vocation Studies (DVS)

**BENEFITS**

Employee Assistance Program

Retirement savings plan (RREGOP)
- Expected start date:
**January 13, 2025**
- Job type:
**Regular Position / Part-time**
- Work shifts:
**Day**
- Work schedule:
**5.25 hrs/week.**
- Work location

**On site**
- Salary:
**$24.17 - $26.30 CAD Hourly**
- Unionized:
**Yes

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