Accounts Payable Specialist

5 days ago


Ottawa, Canada Mistral Group Full time

**Job Summary**:
The Accounts Payable (AP) Specialist plays a crucial role in the organization by managing the payment cycle activities in a timely and efficient manner. This role involves processing invoices, reconciling vendor accounts, ensuring compliance with company policies, and maintaining accurate financial records.

**Key Responsibilities**:
Invoice Management
- Review and verify invoices for accuracy and appropriate documentation.
- Match invoices to purchase orders, contracts, and receipts.
- Code and enter invoices into the accounting system.
- Payment Processing
- Prepare and process electronic transfers, wire payments, and check runs.
- Ensure timely payment of vendor invoices and employee reimbursements.
- Resolve payment discrepancies and monitor accounts to ensure payments are current.

Vendor Management
- Maintain vendor records and ensure all data is up to date (e.g., banking info, tax forms).
- Communicate with vendors to address any payment-related issues.
- Reconcile vendor statements and resolve outstanding balances.

Expense Reporting
- Review and process employee expense reports in compliance with company policies.
- Collaborate with employees to resolve expense-related issues.
- Reconcile corporate credit card expenses

Reporting & Reconciliation
- Assist in month-end and year-end close processes.
- Reconcile AP accounts and prepare reports for management.
- Monitor and report key metrics (e.g., days payable outstanding, cash flow impact).

Compliance & Policy Adherence
- Ensure compliance with internal controls, accounting policies, and financial regulations.
- Assist in audits by providing required documentation and reports.

**Key Skills and Qualifications**:
**Education**:

- Bachelor’s degree in Accounting, Finance, or a related field (preferred)
- OR Diploma in Business Administration, Accounting or Bookkeeping

**Experience**:

- 2-4 years of experience in Accounts Payable or a related financial role, preferably in the real estate development or construction industry.
- Proficiency of accounts payable processes, internal controls, and construction accounting practices, including job costing and lien releases.
- Experience working with ERP systems (e.g., SAP, Oracle, NetSuite, or QuickBooks).
- Experience with expense software programs (e.g. Expensify, Concur)

Technical Skills:

- Proficiency in MS Office, especially Excel (pivot tables, vlookups, macros).
- Familiarity with accounting software or AP automation tools.

Soft Skills:

- Strong attention to detail and accuracy.
- Excellent communication and interpersonal skills.
- Problem-solving and time management abilities.
- Ability to work independently and in a team environment.

Key Performance Indicators (KPIs):

- Timely processing of invoices and payments
- Reduction in overdue invoices and payment discrepancies
- Accuracy of vendor account reconciliations
- Compliance with financial controls and policies

Work Environment:

- Hybrid/On-site (as applicable)
- Fast-paced environment with cross-functional collaboration
- Some overtime may be required during month-end or year-end close

Pay: From $65,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Accounts payable: 2 years (required)

Work Location: Hybrid remote in Ottawa, ON K2C 0P9

Application deadline: 2024-12-22



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