Financial Clerk

2 weeks ago

Ottawa, Canada Youth Services Bureau of Ottawa Full time

**Financial Clerk, Coordinated Access**

**Location**: Ottawa, Ontario
**Reports to**: Manager, Coordinated Access
**Employment Status**: Full time permanent
**Bargaining Unit Status**: Excluded (posted internally/externally)
**Annual Salary**:$50,481.60- $60,777.60
**Language requirements**: English and French are essential
**Reference Number**: 23-013
**Closing Date**: February 24th, 2023

**About us**:
Coordinated Access and Referral is a case resolution mechanism designed to provide recommendations and referrals for families, children and youth who have complex needs and are experiencing difficulties gaining access to support and services in the community. The mechanism is a collaborative and cross-sectoral community effort intended to provide recommendations and referrals to resolve difficult situations.

Under the supervision of the Manager of Coordinated Access, the Financial Clerk provides administrative support to the Coordinated Access Program and leads the financial processes management and administrative services for the program. This role includes oversight of the procedures, compliance protocols and administration practices across all aspects of the program in accordance with policies and procedures established by the Youth Services Bureau.

**What you will do**:

- Support data entry into client files, client service tracking and reporting tools as required
- Accurately records and tracks all financial transactions into financial tracking tool and other appropriate systems/databases in accordance with YSB and provincially regulated guidelines
- Compares financial data from multiple sources/systems to ensure accuracy and consistency
- Maintains accounts receivable and accounts payable processes which includes overseeing and supporting the processing of program requisitions, invoices, payments and reconciliations - associated with funding, purchases, rebates
- Reconciles information in Coordinated Access’ financial tracking tool with General Ledger
- Verify accounts payable, verify and reconcile source data to systems, reports and accounting records
- Ensures proper authorizations on documents prior to processing
- Create financial reports based on revenue and expenditure budgets as per business cycle needs - weekly to annual (purchase reports, Quarterly HST)
- Provides basic/general analysis on number variances in financial reports
- Consults with Manager, Coordinators and Finance department to follow up on requisitions and invoices related to all programs
- Compiles the data for funder and annual reports
- Take minutes meetings as required
- Schedules meetings and appointments as required
- Word processing documents as requested
- Drafts memorandums
- Supports Manager of Coordinated Access in preparation for committee meetings
- Attend Coordinated Access meetings as required by manager of Coordinated Access
- Supports Coordinated Access committees as directed by Manager of Coordinated Access.
- Follows safe work practices as established by the Bureau and the Program.

**Other Related Duties if or when Required**
- Word Processing, Photocopying and printing documents as required
- Organize mail, order and manage office supplies when required
- Ensure data and hard copy files are stored in accordance to compliance procedures
- Assist with office/resource center daily set up and organization as required
- Provide backup coverage/support to other administration roles when required
- Follows safe work practices as established by the YSB and the Program

**This opportunity may be right for you if you have**:

- Minimum of 2 year diploma at Post-Secondary level in Finance, book keeping or Accounting or equivalent
- 2 years’ experience working in an accounts payable/receivable office
- Intermediate to advanced level in excel, MS-Word
- Experience working in a high volume data processing environment with a particular focus on numbers
- Demonstrated ability to work autonomously
- Strong organizational skills
- Demonstrated ability as a detail-oriented individual who can produce consistently accurate work
- Demonstrated ability to function in a fast-paced, demanding environment, with a strong ability to prioritize workload to meet deadlines
- Exercises tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature
- Knowledge and expertise in computerized systems
- Experience using client database DANIC would be considered an asset
- Excellent verbal communication skills
- Excellent knowledge and comfort using various forms of technology systems and computer software
- Oral and written fluency English and French essential

**What we offer**:

- An opportunity to join a vibrant team and be part of truly meaningful and rewarding work;
- 15 days of annual vacation + 1 personal day;
- CAAT Pension from Day 1
- Comprehensive health and dental benefits
- An evolving environment where we tackle new challenges and continue learning every day.

**Join us**

I

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