Is Operations Coordinator

5 months ago

Edmonton, Canada CWB Financial Group Full time

At

CWB

, we strive to build value for the people who choose us every day: our people, our clients and our investors. We do this by holding true to the values that guide us. We put people first and build relationships with intention. We seek out and embrace new ideas, knowing that better is always possible. We believe that how we do things is as important as what we do. And we harness the power of inclusion. Our culture is who we are and how we show up - as individuals and as a team - to accomplish our strategy.

IS Operations Coordinator

Role Specifications

Everyday flexibility. Hybrid work environments. Collaborative connection.

CWB Corporate

Put a new _spin _on your banking career
- The overwhelming majority of our employees say CWB is a Great Place to Work®_

We’re different from the big banks in _the way_ we engage our employees - caring, responsive, and armed with an obsession for growing talent. Our reputation is powered by a people first culture that ensures our employees be and feel heard, promotes inclusivity and diverse viewpoints, and inspires collaboration and innovation.
- Our employees love CWB. You’ll love it here too._

The opportunity

The IS Operations Coordinator is responsible to support the smooth and accurate financial operations of the IS team by playing a critical role in ensuring that the department’s financial obligations are met in a timely and accurate manner. Their responsibilities include processing invoices, reconciling accounts, and providing critical data for financial reporting and analysis, allowing for informed business decisions. This role will manage vendor relationships, ensuring that payments are made promptly and accurately while building trust and maintaining positive relationships with suppliers. Additionally, this role will ensure that all financial transactions follow company policies and procedures, as well as regulatory requirements to mitigate financial risks and maintain the organization's reputation. This role will also participate in other ad hoc projects and department administrative duties.

Areas of focus

Accountability #1- Responsible to process incoming invoices, validate to budget detail and prepare for approvals using the P2P system, Coupa. Ensuring the correct authorizations are obtained, following up on approvals, corrections and receiving.- Reconcile and track asset accounting (includes hardware and software licensing).- Responsible to process, maintain and monitor POs and budget tracking for all IS Assets, ensuring the proper signatory authorizations are obtained.- Prepares invoice approval packages and manages the approval process.- Vet new/existing contracts for the purpose of pre-creation of POs. Maintain tracking of multi-year terms.- Responsible for budget reconciliation. Cross reference budget actuals with invoicing to ensure accuracy. Collaborate and problem solve with cross-functional teams to resolve questions, discrepancies and issues.- Accountable to monitor and analyze trends in IS spending and inventory control, identify competitive vendor pricing to make recommendations for the future, and to identify areas for possible cost savings/avoidance opportunities and/or asset optimization.- Accountable to review planned orders, creates requisitions for purchased items and manages the approval process.- Accountable to track order acknowledgements, prepare and communicate shortage and back-order requests.- Accountable to track orders and confirm delivery dates and costs.- Assist with the monitoring and maintenance of IS Contractor tracking (Contract dates, contractor rates, vendor contacts, etc.)- Responsible to coordinate and assist in the vendor renewal process.- Assists in the management of hardware/software licensing - acquisition, inventory monitoring and distribution to clients.

Accountability 2- Work with our project, financial teams and various other internal stakeholders ensuring timely processing of payments.- Responsible for providing support, advice, and guidance to CWB internal and partner company clients on IS purchasing products and services, procedures to ensure compliance with vendor agreements and IS

implemented policies and guidelines.- Accountable to coordinate client feedback for vendor performance and help facilitate vendor issue resolution including, acting as an escalation point in the event of non-performance.- Responsible to build strong relationships with clients and vendors ensuring a seamless client delivery experience.- Responsible to manage all day-to-day operations with vendors (receiving/pricing errors/quality issues)- Accountable to identify opportunities and implement actions to achieve efficiencies.- Accountable to provide input into continuous improvements to the purchasing function.

Accountability #3- Provide administrative support to, and participate in, committees, task force and project teams as required.- Manages space and equipment requirements for all IS team members.- Act as Welco

  • Operations Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada Chenxi Yu Professional Corporation Full time

    About Chenxi Yu Professional CorporationWe are a dynamic and innovative company seeking an Operations Coordinator to join our team. As an Operations Coordinator, you will play a critical role in ensuring the smooth day-to-day operations of our organization.

  • Operations Coordinator

    5 months ago

    Edmonton, Canada BentallGreenOak Full time

    BGO promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and sustainable work environment. **The opportunity**:This position is...

  • Operations Coordinator

    6 months ago

    Edmonton, Canada BentallGreenOak Full time

    **Operations Coordinator** **Edmonton, AB** **Who We Are**:BentallGreenOak is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BentallGreenOak serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential,...

  • Operations Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada MD Freightlines Ltd Full time

    Job OverviewWe are seeking a skilled Operations Coordinator to join our team at MD Freightlines Ltd. In this role, you will be responsible for coordinating various administrative tasks and ensuring the smooth operation of our office.

  • Operations Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada SINGH BUILDERS LTD Full time

    About the RoleWe are seeking an experienced Operations Coordinator to join our team at SINGH BUILDERS LTD. As an Operations Coordinator, you will play a crucial role in ensuring the smooth operation of our day-to-day activities.The ideal candidate will have excellent organizational and communication skills, with the ability to multitask and work effectively...

  • Operations Coordinator

    7 months ago

    Edmonton, Canada Children's Autism Services of Edmonton Full time

    The **Operations Coordinator** will play a pivotal role in ensuring the efficient functioning of the facilities of the organization. Reporting directly to the Director of Operations, this individual will be responsible for overseeing and supervising the administrative, maintenance, and IT support staff team. The role encompasses a broad spectrum of tasks,...

  • Operations Coordinator

    3 weeks ago

    Edmonton, Alberta, Canada Kilo Freight System Inc Full time

    Operations Coordinator Role at Kilo Freight System Inc.We are seeking an experienced Operations Coordinator to join our team. As an Operations Coordinator, you will be responsible for coordinating activities with other work units or departments, preparing and submitting reports, arranging training for staff, conducting performance reviews, organizing and...

  • Operations Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada THINK 2 GO INC. Full time

    Job OverviewThink 2 Go Inc. is seeking a skilled Operations Coordinator to join our team. This role will be responsible for coordinating various company operations, including administrative tasks, travel arrangements, and information management.ResponsibilitiesAdministrative Support: Provide administrative assistance to senior staff members, ensuring...

  • Operations Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada Omnifinity information & technology consulting inc. Full time

    About Us:Omnifinity information & technology consulting inc. is a dynamic organization dedicated to providing exceptional services to our clients.Job Summary:We are seeking an experienced Operations Coordinator to join our team. This role will be responsible for coordinating seminars, conferences, and other events, as well as managing the flow of information...

  • Operations Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada Doobie Cannabis Full time

    We are seeking an experienced Operations Coordinator to join our team at FRESHLY SQUEEZED. This is a permanent position with a salary of $60,000 per year.About the RoleIn this role, you will be responsible for coordinating and planning office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and...

  • Operations Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada 121 Jasper Liquor Full time

    Job Title: Operations CoordinatorWe are seeking an experienced Operations Coordinator to join our team at 121 Jasper Liquor. The ideal candidate will be responsible for arranging and coordinating seminars, conferences, and other events, as well as planning and controlling budgets and expenditures.About the RoleThis is a full-time position that requires...

  • Operations Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada EnviroEn Inc. Full time

    We are seeking a highly organized and detail-oriented Operations Coordinator to join our team at EnviroEn Inc.As an Operations Coordinator, you will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, establishing work priorities, and ensuring procedures are followed and deadlines are met.You...

  • Operations Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada PRIME TRUCKING COMPLIANCE LTD. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Operations Coordinator to join our team at PRIME TRUCKING COMPLIANCE LTD. In this role, you will provide administrative support to our operations team, ensuring the smooth flow of daily activities.About the RoleThe successful candidate will be responsible for arranging and coordinating...

  • Operations Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada Heating and Cooling Doctor Ltd Full time

    We are seeking a highly skilled Operations Coordinator to join our team at Heating and Cooling Doctor Ltd.About the JobThis full-time position involves coordinating operational logistics, planning, and organizing activities with other work units or departments. The ideal candidate will have 7 months to less than 1 year of experience in a related field and a...

  • Operations Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada CRYSTALLINA EARLY LEARNING Full time

    About Crystallina Early LearningCultivating a nurturing environment that fosters growth and development, Crystallina Early Learning is dedicated to delivering exceptional educational experiences for our community.Job SummaryWe are seeking a highly organized and detail-oriented Operations Coordinator to join our team. As an Operations Coordinator, you will...

  • Operations Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada Tots World Daycare Full time

    Job Title: Operations CoordinatorWe are seeking an experienced and organized Operations Coordinator to join our team at Tots World Daycare. As a key member of our operations team, you will be responsible for coordinating various aspects of our business, including events, meetings, and day-to-day operations.About the Role:This is a permanent position working...

  • Operations Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada Sumit Malhotra Immigration Services Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Operations Coordinator to join our team at Sumit Malhotra Immigration Services. In this role, you will be responsible for coordinating various tasks and projects, ensuring seamless day-to-day operations.The ideal candidate will have excellent communication skills, both written and verbal, and...

  • Operations Coordinator

    5 months ago

    Edmonton, Canada The Brick Full time

    Is this job for you?: Do you believe in putting the customer first? Are you a team player and do you have an incredible sense of leadership? Are you motivated by achievement goals? **WELCOME HOME!** The Brick is actively seeking to expand our operations team. We need enthusiastic people with a great customer focused attitude! The winning combination of...

  • Operations Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada TILE CRAFT LTD. Full time

    At ENDEAVOUR HOMES LTD., we are seeking an experienced Operations Coordinator to join our team. This is a permanent, full-time position with an estimated salary of $45,000 - $60,000 per year.The successful candidate will be responsible for managing day-to-day operations in the office setting, including administrative tasks, data entry, and coordinating...

  • Operational Coordinator

    2 weeks ago

    Edmonton, Alberta, Canada MCN Canada Immigration Consulting Inc. Full time

    Job Title: Operational CoordinatorWe are seeking a highly organized and detail-oriented Operational Coordinator to join our team at MCN Canada Immigration Consulting Inc.Estimated Salary: CAD $45,000 - CAD $55,000 per year, depending on experienceJob Description:The successful candidate will be responsible for coordinating daily operations, arranging...