Accounting and Office Coordinator

1 week ago

Guelph, Canada Royal Distributing Full time

About Us

We're Royal Distributing, and we've been a leader in the Canadian powersports industry for the past 30 years. We provide our customers with quality products and top service to keep them riding their snowmobiles, ATVs, motorcycles, dirt bikes and more. We're embarking on the next phase of our growth, and we want you to join us

The Opportunity

As the Accounting and Office Coordinator, you will be the first point of contact for our head office and will be responsible for in-person and over-the-phone inquiries. You will provide general office management, maintenance, and administrative support for multiple departments; however, your main focus will be assisting the Finance department.

**Responsibilities**:

- Provide support and assist with problem-solving for any issues that arise related to invoicing, accounts payable, credit card management and internal reimbursement
- Ensure all vendor invoices assigned to you are approved, entered timely and paid timely in accordance with our payment schedule
- Ensure the aged accounts payable for your scope of accountability is reconciled and reflective of actual payables due by each due date
- Ensure the Vendor Cards for the vendors under your scope of accountability are accurate, complete, and kept up to date
- Support the finance team with record filing, data entry, scanning and sending paperwork, inputting invoices, statement reconciliation, processing refunds, and completing cheque runs
- Support the Finance team with determining and implementing workflow process improvements and other duties and special projects as assigned
- Answer incoming calls on the main phone line and direct calls as required
- Act as an office liaison for those entering the building
- Manage and maintain office supply inventory and process recurring and ad-hoc office purchases
- Maintain the appearance and cleanliness of office common spaces, including but not limited to, the reception area and lunchroom
- Prepare outgoing deliveries and distribute incoming mail and packages
- Provide general administrative support to various departments as assigned

**Qualifications**:

- Prior experience working in administration or an office-setting is an asset
- Prior accounts payable and/or bookkeeping experience is an asset
- Strong attention-to-detail and organization skills
- Ability to prioritize and manage competing priorities
- Strong interpersonal and verbal communication skills
- Strong computer skills including the MS office suite

Additional Information

This position reports to the Controller
- This is a full-time position scheduled from Monday to Friday
- This position is located at our head office in Guelph, Ontario, and requires on-site presence

We are an equal opportunity employer and while we thank everyone for their interest, only those to be interviewed will be contacted. Royal Distributing is committed to promoting accessible recruitment as outlined in the Accessibility for Ontarians with Disabilities Act. Royal Distributing will attempt to accommodate persons with a disability in an appropriate and effective manner throughout all stages of the recruitment process. Accommodations will be provided upon request.

Company

Royal Distributing

Location

Guelph - Head Office

Opening Date

Jun 17, 2024

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