Administrative Assistant

2 weeks ago

Vancouver, Canada Vanderluit + Associates Inc. Full time

**This is an excellent opportunity to join a great team in a growing, progressive firm.**

**V&A Group Inc.** is a well-established Chartered Professional Accountants firm. We provide assurance, accounting, tax and consulting services to a diverse group of clients consisting of companies in the construction and professional services industries, non-profit organizations, and a variety of other small and medium privately-owned and owner-operated businesses. We pride ourselves on delivering quality service that exceeds client expectations. We are conveniently located in the Kitsilano area of Vancouver.

We have an opening for an _**Administrative Assistant**_. (Full-time)
- Enthusiastic and energetic with a positive can-do attitude
- Customer-oriented; a pleasant and a warm manner as you are often the client’s first point of contact
- Detail oriented and someone who can “connect the dots”
- Able to work independently and within a team
- Adaptable and a fast learner
- Good language skills (spoken and written)
- A highly motivated individual who is looking to grow with the firm; public practice experience is an asset.

Reporting to the Partners, you will be working collaboratively with a dedicated team of accounting and administrative professionals. The Administrative Assistant will be responsible for compiling client tax correspondence, managing deadlines, processing and recording payments, and organizing office workflow. This is a busy role suitable for a highly detailed and motivated individual.

**Responsibilities and Expectations**:

- Provide administrative assistance to the partners, managers, and staff; ensure the delivery of organized and effective confidential support and service including other ad-hoc business projects and assignments.
- Schedule internal / external meetings and appointments, phone calls, and day-to-day activities.
- Prepare monthly firm and staff reports;
- Ensure items needing immediate attention or are of a time sensitive nature are highlighted and brought to the management’s attention.
- Follow through on critical or time-sensitive messages.
- Facilitate communications, information flow and working relationships between the partners, managers, and staff.
- Ensure accuracy in word processing of out-going correspondences.
- Prioritize and execute projects by taking initiative and exercising discretion and sound judgment with sensitivity to deadlines.
- Preparation of a variety of client letters, client tax information checklists, final packages (including but not limited to T1, T2, T3, T4 & T5), and e-filing tax returns/forms.
- Ensure all filing deadlines are met.
- Ensure phone calls and visitors are dealt with promptly and professionally.
- Manage priorities and required materials for appointments, meetings, conferences and coordinating all travel arrangements and other logístical details.

**Requirements**:

- Efficient use of MS Office Programs (Word, Excel, Outlook)
- Strong multi-tasking and time management abilities
- Excellent customer service and client relations skills
- Excellent written and verbal communication skills
- Organized with attention to detail
- Previous experience with Vohcom and Sharefile is an asset
- Previous experience with accounting software an asset

This role offers a competitive salary, full health benefits with a flexible top-up, every Friday off in the Summer and an extra week off during the holiday season.

Please send us your resume and a cover letter. We thank all applicants for their interest. We regret that only those selected for an interview will be contacted.

**Salary**: From $48,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Vancouver, BC V6R 4N6: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 2 years (required)

Work Location: In person

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