Administrative Assistant
2 weeks ago
**Inland Technologies**
**Administrative Assistant**
**_ Ottawa International Airport (YOW) - 220 Convair Private_**
**_ ** Full-Time Permanent Position **_**
**_ Hourly Pay : $22.00_**
The members of the Inland Group of Companies (IDS, Inland Technologies, and Quantem Aviation Services) are highly experienced in aircraft de-icing, environmental management, ground handling and pretty much any other aviation support service you can think of. We operate at over 50 airports in four countries. Inland delivers services at small and large airports across North America and internationally using a range of technologies and customized equipment systems that are purpose-built to meet our clients’ needs.
A rewarding and safe work environment;
- On the job training, mentoring and coaching;
- Discretionary bonus program;
- Growth and advancement opportunities for high potential employees;
- Employee and family assistance program;
- Competitive compensation and benefits package;
- Pension plan with employer contribution;
- Access to group rates and discounts.
As the **Administrative Assistant**, you will provide administrative and general office support in addition to being the first point of contact for in-person and by telephone visitors.
**Primary responsibilities include but are not limited to**:
- Answer phone calls, take messages, and field/respond to all routine and non-routine questions;
- Coordinate office and other supplies;
- Coordinate the new-hire process to include scheduling and/or conducting employee interviews, organizing badging process, processing new-hire packets, and entering new-hire information into payroll system;
- Ensure all employee information is kept up-to-date. Assist in the completion of employee forms, including PAFs, address change forms, etc., and forward to proper department for processing;
- Ensure that all proper signatures are obtained;
- Establish new-hire employee folders, incorporate new hire paperwork within files and ensure original files are sent to corporate human resources department;
- Foster an environment where operations, maintenance, and corporate staff work together for the success of the department and the organization;
- Organize uniform program for the station by providing employees with uniform order forms and forwarding orders to Corporate or when applicable ordering on-line;
- Promote consistent reinforcement and adherence to company mission, values and purpose to instill the core beliefs of our organization;
- Responsible for billing entry as well as handling billing questions from Corporate;
- Responsible for managing the employee timecard system to ensure all timecards are processed timely and accurately for each payroll cycle;
- Responsible for entering purchase orders;
- Countercheck/coding invoices for Manager's approval;
- Serve as a site portal admin for online trainings (Inland Hub);
- Performs other duties assigned by management.
**_ Skills & Experience_**:
- Two years of experience in an administrative role;
- Proficiency in Microsoft Office including Excel, Word, and Outlook;
- Excellent verbal and written communication skills;
- Ability to maintain accuracy and meet deadlines;
- Detail-oriented and organized with the ability to prioritize;
- Attend/participate in meetings presenting a team player approach;
- Strong customer service orientation to include increasing customer satisfaction, meeting customer expectations, solving customer problems, soliciting opinions and ideas from customers and responding effectively to the internal customer;
- Must maintain high level of interpersonal skills to handle sensitive and confidential situations;
- Self-starter with the ability to prioritize workload to ensure deadlines are met
**_ Conditions Of Employment:_**
**Please forward your cover letter and resume to the Inland HR Team, quoting posting number**
**24-06. Full job description available upon request.**
**Inland is proud to be an Equal Opportunity Employer.**
**2021, 2022 & 2023**
Deloitte Private, Canada’s Best Managed Companies
The Inland Group of Companies
**2022-2023**
EcoVadis (Certified Sustainability Performance Ratings)
The Inland Group of Companies
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