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Bidding Coordinator
4 months ago
**Bidding Coordinator**:
**What’s different about Outpost?**
We believe in making people matter at Outpost. We want to build a creative environment where everyone feels valued, treated with respect and able to make a positive difference every day. We’re ambitious and growing quickly but our focus remains on nurturing personal connections, supporting one another as well as making time to celebrate our collective successes. We’re always on the lookout for how we can do things better to enhance the experience of our team, our clients and the world around us.
**What’s in it for you?**
At Outpost you have the chance to make a significant contribution to the amazing high end episodic and film productions. You’ll get to work in a small, close nit team of incredibly talented and friendly individuals that make up Outpost. Working directly with the executive Producers, you'll get early exposure to the bidding process, finance and new business. With direct mentorship from senior members of the team, exposure to full pipeline and senior level tasks, you’ll have the opportunity to progress quickly, whilst being supported and listened to.
You’ll be part of our journey, developing the positive culture that we want to spread throughout the VFX community as we continue to grow.
**The role**
- Support of the functional bid and estimating process using pre-designed shot templated bid days, ready for Exec review
- Working closely with the Exec team, ensuring that requirements are understood and flowed down
- Ensuring costs are baseline PLs are sent to finance for review and approval.
- Layout planned site splits based on direction from execs and finance.
- Deliver final PDF layout to exec for client send
- Manage and refine shot bidding templates into drop downs regularly
- Work with finance to make sure that cost projections are updated monthly to accurately reflect reality.
**Key skills**
- Strong experience with Excel
- An understanding of the VFX workflow from the level of PA level or above
- Proven problem solving and analytical skills
- relationship management skills/ability
- Experience with bids isn’t essential but would be a bonus.
**Employee Benefits**
- Generous holidays entitlement
- Overtime at 1.5 x basic hourly rate
- Company sick pay
- Pension contributions
- Regular social events
**What happens next?**
**Equal opportunities**
**Qu'est-ce qui est différent chez Outpost ?**
Chez Outpost, nous croyons que les gens sont importants.
Nous voulons créer un environnement créatif où chacun se sent valorisé, traité avec respect et capable de faire une différence positive chaque jour.
Nous sommes ambitieux et nous nous développons rapidement, mais nous nous concentrons sur l'entretien des relations personnelles, le soutien mutuel et la célébration de nos réussites collectives.
Nous sommes toujours à la recherche de moyens de mieux faire les chose afin d'améliorer l'expérience de notre équipe, de nos clients et du monde qui nous entoure.
**Qu'est-ce que vous y gagnez ?**
Chez Outpost, vous avez la possibilité d'apporter une contribution importante, non seulement aux incroyables productions haut de gamme sur lesquelles vous travaillerez, mais aussi au développement de la culture positive que nous voulons répandre dans la communauté VFX.
Vous aurez accès à des formations via des plateformes de formation en ligne ainsi qu'à nos propres ressources internes de formation et de développement. Et comme l'équipe est en pleine croissance, il y a toujours des possibilités de faire progresser votre carrière ou d'évoluer dans un autre poste pour vous perfectionner. Nous travaillerons avec vous pour vous aider à atteindre vos objectifs, quels qu'ils soient.
Vous aurez également l'occasion de travailler aux côtés des personnes incroyablement talentueuses, amicales et authentiques qui composent Outpost
**Le rôle**
- Soutenir le processus d'appel d'offres en veillant à ce que tant l'offre fonctionnelle que le processus d'estimation respectent les délais du calendrier prédéfini.
- Travailler en étroite collaboration avec les producteurs exécutifs, en veillant à ce que les exigences soient comprises et transmises.
- S'assurer que les coûts et les estimations de base des bénéfices/pertes sont envoyés au département des finances pour examen et approbation.
- Organiser et planifier la répartition du travail entre les sites (c'est-à-dire entre nos studios mondiaux) selon les directives données par les producteurs exécutifs ainsi que par l'équipe financière.
- Compiler les données des appels d'offres pour les soumettre à l'examen des producteurs exécutifs avant de les envoyer aux clients.
- Tenir à jour et organiser régulièrement toutes les feuilles Excel qui gèrent les données relatives aux appels d'offres.
- Travaillez avec les finances pour vous assurer que les projections de coûts sont mises à jour mensuellement afin de refléter la réalité.
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