Facilities Operations Coordinator

2 months ago


Québec, Quebec, Canada BGIS Full time
Job Summary

The Property Services Coordinator is a key role within our team, responsible for coordinating activities related to facility operations. This includes providing administrative support to the operations team in work order management, contract management, invoice processing, and supplier management.

Key Responsibilities
  • Coordinate the billing cycle for all billable services, including calls for tenders or requests for bids, creation and follow-up of financial commitments, and coordination with service providers.
  • Support the Property Manager in preparation of annual budgets and updates, monthly accrual exercises, analysis of variances between actual expenses and budgets, and five-year budget planning and reporting.
  • Receive, process, distribute, track, and close service calls received from various occupants within the allotted time.
  • Create work orders to enable the handling of repair, service, or inspection activities required for operations.
  • Maintain a database of service calls and work orders to meet reporting and accounting requirements.
  • Coordinate with contractors, operations team leaders, and building technicians to ensure work orders are met.
  • Administer and monitor service contracts assigned by the Property Manager.
Requirements
  • High school diploma with a maximum of one year of relevant experience in office administration or service coordination.
  • Excellent interpersonal skills.
  • Excellent customer-focused skills.
  • Good oral and written communication skills.
  • Ability to work cooperatively as part of a team.
  • Ability to work on multiple tasks and customer requests simultaneously.
About BGIS

BGIS is a leading provider of customized facility management and real estate services. We have a combined team of over 6,500 globally and manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, the Middle East, Australia, and Asia.

We are an equal opportunity employer and welcome applicants from diverse backgrounds. If you require accommodation during the recruitment process, please contact us at askHR.



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