Event Coordinator

3 weeks ago

Mississauga, Canada Bond Brand Loyalty Inc Full time

At Bond we design creative and innovative solutions for our clients, all with the goal of helping them build ever-stronger loyalty to their brands. That can take us in some pretty amazing directions, and as an Event Coordinator you’ll have an opportunity to contribute to Bond’s success as we drive the future of our organization.

Are you passionate? Is one of your core strengths being amazing at providing attendee management and logístical support to the development and delivery of our Events business.

Ask yourself: Do you love working in a fast-paced environment with top-tier clients? Are you looking for an opportunity to make an impact through communications and logistics excellence through live events? Good. This could be a great opportunity for you. And us
- Please note we have multiple opportunities available: Contract - 8-month duration

What you'll do:

- Manage all attendee requirements, including the development of the registration website, the management of all attendee lists and the communication with attendees on an individual basis.
- Lead quality control of participant information and registrations.
- Support all aspects of event planning while following tight deadlines and working within the scope of the budget.
- Attend, participate and manage on-site client meetings and communications as required.
- Assist the Event Managers with the development and delivery of events, including communications with suppliers, vendors, venues, and stakeholders.
- Source suppliers and vendors and negotiate for best value as required.
- Gather and disseminate information to relevant stakeholders i.e., contact reports, timelines, commitments, etc.
- Assist with site-inspection logistics and confirm on-site event staffing requirements, including coordination and finalization of on-site workroom requirements.
- Provide on-site assistance with event execution as required.
- Assist with the post-event reconciliation including verification of final supplier billings.
- Completion of additional tasks and responsibilities to ensure a successful delivery of events according to scope and/or at Event Managers request.

What you will have:

- 1-3 years’ experience working at an Agency, event management or conference facility management is preferred.
- A post-secondary degree/diploma or equivalent business experience is considered an asset.
- Willingness and flexibility to work outside of regular operating hours including extended hours, holidays, and weekends and travel as required.
- Experience working multiple industries and sectors is ideal (i.e. Financial Services, Healthcare, Hospitality etc.).
- Proven ability to meet tight deadlines while handling multiple projects simultaneously and thriving in a fast-paced environment with changing priorities.
- On-site event operations experience and knowledge of event venues across Canada is preferred.
- Strong proficiency with Microsoft Excel and experience with Microsoft Office Suite -including Word, PowerPoint, and Outlook.
- Excellent interpersonal, planning, organization, presentation, and professional communication skills (written and verbal) are a must.
- Ability to work cross-functionally and collaboratively to plan, execute and deliver all on-site events working with suppliers, vendors, clients etc.
- Demonstrated skills and knowledge of preparation of monthly spreadsheets and reconciliation of supplier and outside client contracts.

Why join Bond?

Bond is proudly recognized as a Great Place to Work and Best Managed Company. We’re 800(ish) people working tirelessly together to make the world a more loyal place. You’ll be joining a hyper-talented team with a galaxy of skill sets ranging from research to creative to digital and beyond. You’ll have an excellent opportunity to grow, learn and make an impact as we tackle some of our client’s biggest business challenges.

Hybrid at Bond means working where we’re at our best. We don’t have set days in the office, giving our staff the option to work from home, or our offices in Mississauga or Toronto. When we come together, it’s to create bonds with one another; from client & team meetings to all gatherings to celebrate our success.

Please connect with our People & Values team should you require any accommodation.

Hybrid

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