Operations and Communications Coordinator

4 weeks ago


Calgary, Canada Besa Global Full time

Besa Global: OPERATIONS AND COMMUNICATIONS COORDINATOR

Besa Global is a young, international development organization, based in Calgary, working on issues related to conflict and endemic corruption. The Operations and Communications Coordinator role is an excellent opportunity to become a key member of an operational team with significant scope for increasing responsibility.

About Besa Global: Besa Global is a social enterprise, located in Calgary, committed to the issues of effectiveness and accountability in contexts of fragility and conflict. We innovate by combining our expertise in anti-corruption and peacebuilding with our technical know-how in context analysis, program design, and evaluation. For several years, the Corruption Justice & Legitimacy Program has been Besa’s flagship program, advancing systems thinking, exploring the nexus of conflict and corruption and examining the role of social norms as a driver of corrupt practices. We share our learning through publications, partnerships, and our Corruption in Fragile States Blog.

We are a small team, with our Executive Director and Finance Director based in Calgary. The rest of the team works from different countries/time-zones. We work in a rapidly changing environment, where the realities of philanthropy often require tight deadlines and creative problem solving.

Requirements: Experience & Attributes

**Experience**:

- Bachelor's degree
- Minimum 4 years’ work experience in an administrative/finance/operations capacity
- Experience working in a small or medium-sized nonprofit or start-up environment
- Experience updating websites (ideally Wix) and posting to LinkedIn
- Experience organizing meetings, events and travel
- Experience formatting reports and PowerPoints to a professional standard
- Fluency in MS Teams, with strong Outlook and Excel skills
- Excellent people skills
- Excellent English written and oral communication skills

Attributes:

- Flexibility: Ability to adapt and adjust plans. Ability to work independently and within small teams in a fast-paced environment.
- Detail oriented: Attention to detail with excellent organizational skills.
- Proactive Accountability: Completes assignments and commitments as promised; takes ownership of errors and resolution of issues. Takes independent action to accomplish tasks and projects (proactive). Results oriented with high standards to meet multiple deadlines.
- Design: Ability to create a professional aesthetic/look in final products.

Ideal:

- Experience overseas (living, working, studying or travelling)
- Experience working within an international development organization
- Experience managing communications consultants e.g. graphic designer, video production
- Experience creating social media, newsletter or website content
- Experience with basic graphic design platforms e.g. Canva
- Experience working with proposal writing or grants management

The Role

1. Finance and Administration Support:
a. Support Finance Director in a variety of functions from reviewing expense reports to compiling invoices to updating contracts tracker.

b. Coordinate and provide support to program activities such as meeting planning & follow-up, event coordination, travel logistics and quarterly planning processes. Provide support to Executive Director as required.

c. Support donor reporting, track compliance with grant requirements, support proposal writing and manage donor/client gateways.

3. People Coordination: Issue contracts for signature, manage recruitment platforms, provide initial onboarding tasks to new interns/team members and consultants, coordinate Scope of Works and amendments.

4. Office Management: Educate team and ensure compliance with existing policies and procedures, identify improvements and develop new processes; act as primary contact with IT Consultant, purchase supplies, maintain equipment.

Please include your CV and a 1-2-page cover letter articulating why you are interested in this position and describing how you meet the requirements (including ideal) for this role. CVs without cover letters will not be considered.

Individuals must be legally able to work in Canada. Qualified, self-identified applicants from Equity-Deserving Groups will be given preference.

Pay: $52,500.00-$60,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person



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