Accounting Assistant

3 weeks ago

Edmonton, Canada Fountain Tire Full time

Overview:
**Fountain Tire** is looking for a temporary (July 2024)
**Accounting Assistant** to assist our Mine Service and National Accounts team in our South Edmonton Corporate Head Office.

**Why work for Fountain Tire?**
- Competitive compensation ($48,000 - $53,000 annual salary)
- Recognition and incentives for your contribution to the organization
- Educational Allowances that support individual growth and development
- Policies and programs that support a balanced lifestyle, including flex days and an easy commute to our office located close to the Calgary Trail and Southside Anthony Henday
- Discounts for you and your family on tires, parts and services at all Fountain Tire locations
- We are a Platinum Member of Canada’s Best Managed Companies
- We are one of the 10 largest independent tire dealers in North America, and recipient of many Customer Service and Best Business Awards
- We continually strive to expand our operations in existing markets, as well as new markets and currently, we have over 160 stores from BC through Ontario

**Duties & Responsibilities**
- Support the field with guidance on accounting transactions, processes, and investigation of any related queries.
- On a monthly basis, prepare and record journal entries and accruals that ensure accurate and timely financial statements.
- On a monthly basis, reconcile inventory, accounts payable and accounts receivable transactions between the sub-ledger and general ledger and make correcting accounting entries, as required.
- Ensure the month end is accurately completed by specified deadlines; including the completion of all items on the month end checklist which are assigned
- Examine financial information and report significant issues to the Accounting Manager with suggestions for resolution.
- Assigned year-end tasks are completed by the specified deadlines.
- Provide support of the annual budget process, including data analysis and communication with Operations.
- Participation with the inventory count process and review of inventory count package information.
- Support the annual audit.
- Coordinating chargeback and voids of Goodyear and Continental national account transactions to stores and Mine Service
- Reporting of national account transactions to operations
- Verification of the daily processing of the electronic National Account transaction data
- Collaboration with the Corporate Sales team on National Account and CFA customer account issues
- Support of Mine Service month end and various ad-hoc requests
- Ensure compliance with query management and communications policies.
- Ensure journal entries are processed in accordance with the current policy.
- Complete daily transmission of national accounts invoices for completeness with escalation and collaboration with other programs individuals to resolve errors or omissions.
- Review and record daily payments to ensure completeness and protection of working capital.
- Escalate national account billing discrepancies, as well as communicate open items to stakeholders and Operations to ensure timely and accurate correction.
- Provide reporting on the reasons for national account billing errors monthly to Operations in order to facilitate the correction of system and training issues.
- Verify the national account receivable sub ledger balances to the general ledger each month, and investigate and correct as required.
- Process accounting entries as required, correcting and maintaining a clean national account reconciliation, and ensuring that all national account payments and chargebacks received are recorded within 30 days of the invoice date.
- Test system functionality changes, improvements and fixes, as necessary, and report on results.
- Support the team with processing Tire Country G3X credits and customer inquiry resolution.
- Perform validation on set up of vendor banking information per company policy to ensure accuracy and timeliness of electronic payments and prevent fraud.
- Make recommendations on workflow process improvements and areas where user training is required & document processes when required.
- Participate in special projects and perform other related duties as assigned.
- Participate in all safety initiatives, as required or assigned, to guarantee Safety at Fountain Tir**e.**

**Knowledge, Skills & Abilities**
- Interact with positivity and optimism.
- Proficiency working with Microsoft Office (Word, Excel, Outlook and OneNote) software.
- Ability to develop and maintain effective relationships with internal and external customers; includes excellent communication, interpersonal and problem solving skills as well as a “do it right the first time” approach.
- Strong organizational and time management skills in order to effectively manage multiple priorities and competing demands within tight deadlines.
- Ability to work within a team environment as well as individually.
- Strong analytical skills and attention to detail.
- Initiative in recognizing opp

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