Administrative Assistant

2 weeks ago


Thunder Bay, Canada Crossroads Centre Inc. Full time

**Administrative Assistant - **Permanent Part-Time**

Under the direction of the Executive Director, the Administrative Assistant will fulfill clerical, administrative and human resource responsibilities to ensure efficient operations of the program. The Administrative Assistant will also act as the assistant to the Executive Director and provide administrative support to the Board of Directors.

**Program and Service Responsibilities**:
To provide reception, administrative and mail distribution services for the agency.

To provide bookkeeping and accounting support for the agency including accounts payable and receivable.

To prepare financial and statistical reports and spreadsheets for submission to the Board of Directors and funders on a monthly, quarterly and annual basis.

Maintain the agency webpage.

To work with Auditor’s on the annual financial audit and provide required information.

To act as a recorder for all Board of Directors meetings and committees, and ensure all information and meeting packages are prepared and available.

To oversee the functioning of the office area, including the ordering of program and office supplies, office equipment and other items as needed.

To prepare Ministry claims reports for client benefits and Personal Needs Allowance.

Participate as a member of the Joint Occupational Health and Safety Committee including scheduling of meetings and taking minutes.

**Recruitment/New Hire Process**:
Onboarding new employees.

**Payroll and Employee Benefits Administration**:
To assist with processing bi-weekly payroll and maintain employee records.

To maintain and update all employee leave and benefit accounts.

To enroll employees in the benefit plan and RRSP. To administer the employee benefit program and reconciling benefits statements.

Conducting benefit enrollment and termination process.

**Record Maintenance**:
Maintaining current HR files and databases including records related to performance reviews, supervision, employee support and disciplinary actions.

Performing file audits to ensure that all required employee documentation is collected and maintained.

**Qualifications**:
Diploma or degree in Office Administration, business or Human Resources with a minimum of 2 years of experience in administration.

Experience with data entry is required.

Proficiency with Microsoft Office (Word, Excel and Outlook) and ability to use electronic databases to enter and access data and information.

Strong skills in written and verbal communication, organization, time management, critical thinking and problem-solving.

Produce work that demonstrates high attention to detail and accuracy.

Ability to establish workload priorities in a dynamic and rapidly changing environment.

Demonstrated ability to establish therapeutic rapport and proven cultural competence and ability to work effectively with diversity.

**Job Types**: Part-time, Permanent

**Salary**: $18.00 per hour

Schedule:

- Day shift

COVID-19 considerations:
All staff, residents and visitors are required to wear a mask inside the facility. Staff and residents complete daily Covid screening and Rapid testing on a scheduled basis. All visitors entering the facility must complete Covid screening.



  • Thunder Bay, Canada Lakehead University Full time

    **ADMINISTRATIVE ASSISTANT**: **Departments of Chemical, Civil & Mechanical Engineering** **Full time, Temporary Position** **COPE, Level 7** **Competition # COPE-23-01** The Administrative Assistant is primarily responsible for providing administrative support to the Chemical, Civil and Mechanical department chairs, Contract Lecturers and students. This...


  • Thunder Bay, Canada Wesway Full time

    _Wesway is a local, non-profit organization which provides personalized respite services for families who are caring for a family member with a disability or chronic health condition. Wesway offers a competitive salary and a dynamic team-oriented work environment._ **Administrative Assistant #NU-21-2023** - One Permanent Position Available - 35 hours per...


  • Thunder Bay, Canada Dilico Anishinabek Family Care Full time

    Share This: **Positions available: 1 - Permanent Full Time**: The Administrative Assistant participates in organizing the program by ensuring that daily duties are maintained and completed in a timely manner and client files are kept accurate and current. The Administrative Assistant is responsible for performing administrative, secretarial and clerical...


  • Thunder Bay, Canada Roach's Yellow Taxi Full time

    About Us: Roach's Yellow Taxi has been a trusted name in Thunder Bay's transportation industry for over 100 years. We provide reliable and efficient taxi services to our customers, ensuring their safety and satisfaction. As we continue to grow, we are seeking a dedicated Administrative Assistant to join our team and support our operations. Position...


  • Thunder Bay, Canada Children's Centre Thunder Bay Full time

    Children’s Centre Thunder Bay works together with families, caregivers and a community of partners to make a real difference in the quality of life of children and youth. We are an accredited, not-for-profit organization providing treatment and support services for children and youth, from birth to 18 years, who are experiencing behavioural, emotional,...


  • Thunder Bay, Canada Lakehead University Full time

    **Administrative Assistant** The Administrative Assistant will also participate in research activities by assisting with the collection and processing of data, or other tasks as required. Lakehead University is a comprehensive, research-intensive university, founded in 1956, with a reputation for innovative programs and cutting-edge research. With 11...


  • Thunder Bay, Canada Thunder Bay District Health Unit Full time

    End Date - February 24, 2023 - 4:30pm The Thunder Bay District Health Unit is seeking a full-time permanent, Administrative Assistant in the Corporate Services Division. Reporting to the Director of Corporate Services, the Administrative Assistant is responsible for providing general clerical and confidential secretarial services to the Director and...


  • Thunder Bay, Canada Independent First Nations Alliance Full time

    **Position Summary** The Independent First Nations Alliance (IFNA) is looking to hire a Project Administrative Assistant for the Technical Services Team, based in the city of Thunder Bay, Ontario. The Project Administrative Assistant (PAA) has the primary responsibility for providing administrative and clerical support, office management and administration...


  • Thunder Bay, Canada Englobe Full time

    We offer A full range of benefits (group insurance with shared costs upon hiring, group RRSP); A telemedicine virtual healthcare service; An annual reimbursement of sports expenses; Opportunities for skills development; Flexible hours and ability to compress working hours; Internal policy to encourage teleworking. Choose the path of impact. Join...


  • Thunder Bay, Canada Youngs Insurance Brokers Thunder Bay Full time

    Local Insurance Office in Thunder Bay is looking for a Administrative Assistant to join their team. This position requires an individual with a customer service focus who is able to work in a team environment and demonstrate exceptional organization and communication skills. Job Responsibilities: - Providing assistance to our Manager and occasionally to...


  • Thunder Bay, Canada John Howard Society of Thunder Bay Full time

    **Administration Professional** Administrative Assistant/Bookkeeper The John Howard Society of Thunder Bay is a community-based, non-profit organization that has been delivery services aimed at supporting individuals that are/have been, or at risk of becoming in conflict with the law, with community integration, through the provision of re-integration...


  • Thunder Bay, Canada John Howard Society of Thunder Bay Full time

    Salary: $21.50 / Hour **Administration Professional** Administrative Assistant/Bookkeeper The John Howard Society of Thunder Bay is a community-based, non-profit organization that has been delivery services aimed at supporting individuals that are/have been, or at risk of becoming in conflict with the law, with community integration, through the provision...


  • Thunder Bay, Ontario, Canada Englobe Full time

    Job Description Your EmployerDare to join Englobe At nearly 3,000 people, Englobe is one of Canada's premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large- and small-scale...


  • Thunder Bay, Canada MNP Full time

    Job Details Description Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.  Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to...


  • Thunder Bay, Canada rust check Full time

    **Office Administrative Assistant** The Office Administrative Assistant will perform a wide range of administrative activities to facilitate the efficient operation of the organization and support the work of management and other staff where required. Duties will include Answering phones, booking appointments, greeting customers, checking in people,...


  • Thunder Bay, Canada Grant Thornton Full time

    **Who we are** You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...


  • Thunder Bay, Canada KGS Group Full time

    KGS Group is seeking a **Receptionist / Administrative Assistant** to join our Thunder Bay office. **About Us** We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as...


  • Thunder Bay, Canada Clow Darling Limited Full time

    As an Administrative Assistant with Clow Darling, you will provide administrative support to all of our departments but will have a main department to look after. Responsibilities include, but are not limited to: - Receives and assesses incoming calls and expedites the required action by transferring calls, taking and relaying messages or contacting the...


  • Thunder Bay, Canada KGS Group Full time

    KGS Group is seeking a Receptionist / Administrative Assistant to join our Thunder Bay office. About Us We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as...


  • Thunder Bay, Canada KGS Group Full time

    KGS Group is seeking a Receptionist / Administrative Assistant to join our Thunder Bay office. About Us We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as...