Human Resources System Administrator

2 months ago

Greater Sudbury, Canada Health Sciences North Full time

**Human Resources System Administrator**:
Competition #

3330

Job Title

Human Resources System Administrator

Department

Human Resources

Status

Temporary (June 2023 to June 2024)

Work Type

Full-time

Affiliation

Non-Union

Shift Assignment

As assigned

Bilingualism Required

No

Police Check Requirement

N/A

Site

Kirkwood Site

Salary Information

$26.91 to $31.67 / hour

Application Closing Date

May 24, 2023

**KEY FUNCTION**:
Provide professional and administrative support to HSN’s recruitment, compensation, and benefit systems and processes (e.g. union and non-union) based on legislative requirements, contractual obligations, and in support of HSN’s strategic objectives.

**REPORTING**:
Under the general direction of the Compensation & Benefits Specialist and system direction from the MyHSN System Specialist / Product Owner.

**DUTIES**:

- Provide informational and administrative support to the Human Resources (HR) department, management, and employees regarding HR activities, policies, processes, and procedures.
- Provide support to the recruitment, compensation, and benefits functions of HSN, including unionized, non-unionized, and all legal entities.
- Ensure timely processing of all transactions (i.e. secondments, relieving assignments, data changes, contract end dates, terminations, and new hires or transfers that are outside of the Recruitment Module, etc.) in the HRIS (e.g. MyHSN).
- Process any retroactive transactions; advise Payroll, Compensation and Benefits as required.
- Process all leave and return from leave requests including applicable correspondence; advise Compensation Analyst and Benefit Administrator of returns to ensure timely processing of any changes to salary and/or benefits.
- Perform regular audits of HRIS transactions; document findings and make corrections as required.
- Draft general forms, letters, reports, and memos as required.
- Ensure compliance with collective agreements, policies, procedures, and applicable regulations; bring forward any deviations for review and remedy.
- Advise and provide support to Managers with all transactional HR functions as required.
- Provide assistance to the Compensation and Benefits Offices as required.
- Assist in the maintenance of accurate and comprehensive personnel records and documents.
- Assist and provide support to Payroll personnel as required.
- Compile and analyze various reports.
- Participate in annual and ad hoc surveys as required.
- Establish, review and revise processes and procedures related to HRIS processes ensuring all stakeholders are engaged.
- Work collaboratively with Information Technology (IT), the HRIS team and Payroll to review, manage, and update HR databases and information systems as required.
- Assist with HR employee and student orientation and training.
- Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
- Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
- Educate and promote health, safety and wellness in the work place.
- Represent the department or program on various committees and in meetings as required.
- Perform other duties as required.

**QUALIFICATIONS**

**EDUCATION AND TRAINING**:

- Minimum of a one (1) year Diploma in Human Resources Management (HRM) or Business Administration, from an accredited college.
- Current Certificate as a Certified Human Resources Professional (CHRP) is preferred.
- Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

**EXPERIENCE**:

- Minimum of one (1) year experience working in a HR department within a health care environment.
- Recent experience working in a unionized environment within a Human Resources field is preferred.
- Recent experience working with Human Resource Information Systems is preferred.

**KNOWLEDGE/SKILLS/ABILITIES**:

- Demonstrated superior attention to detail with a high degree of accuracy.
- Demonstrated excellent judgment and proven analytical skills.
- Demonstrated training, experience or utilization of lean methodology for process improvement.
- Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
- Demonstrated excellent computer skills with proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and patient information systems.
- Demonstrated superior interpersonal and communication skills, both written and verbal.
- Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
- Demonstrated discretion and maturity when handling confidential information.
- Demonstrated commitment to the safety of co-workers and patients.

**PERSONAL SUITABILITY**:

- Ability to use tact and discretion in dealing with health care p

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