Executive Assistant

7 months ago


Saskatoon, Canada Many Nations Financial Services Ltd. Full time

**Provide support for the regular functions of the MNFS Office**:
¨ Receive telephone callers and visitors to Many Nations in a professional, friendly, and helpful manner.

¨ Manage the distribution of mail (Canada Post, ICS, Purolator).

¨ Maintain an appropriate inventory of office supplies.

¨ Maintain a schedule and take bookings for the use of the Board Room and other appointments made in the office as necessary.

**Provide support for activities in and around the office environment**:
¨ Coordinate travel, meeting, and conference call arrangements as required.

¨ Maintain the centralized filing system.

¨ Maintain inventory of marketing materials.

¨ Provide travel, site and catering arrangements for corporate office meetings and seminars.

¨ Whenever practical, utilizing mail merge and the PSIsafe database to prepare professional, personalized correspondence to clients and carriers.

¨ Consistent with quality improvement activities, develop and implement a plan to monitor and report progress related to his/her specific functional area on an ongoing basis.

¨ Participate actively in the general sharing of responsibilities related to quality improvement, streamlining workflow and safety in the workplace.

**Provide support to Customer Service Department**:
¨ Maintain a task management system for follow up of above.

**General**:
¨ Consistent with quality improvement activities, develop and implement a plan to monitor and report progress related to his/her specific functional area on an ongoing basis.

¨ Participate actively in the general sharing of responsibilities related to quality improvement, streamlining work flow and safety in the workplace.

¨ Perform such other duties and responsibilities as may be directed from time to time by the Management of MNFS.

**Marketing**:
¨ Update and maintain all social media platforms (LinkedIn, Facebook, Twitter and Instagram.)

¨ Update and maintain information on the Many Nations website.

¨ Create monthly blog posts to be added to the Many Nations website.

¨ Create annual pension newsletter.

¨ Maintain an inventory of all promotional items and printed material.

¨ Coordinate trade show booth for trade shows and conferences.

¨ Maintain memberships with AFOA, CCAB and Aboriginal Chamber of Commerce.

**Qualifications, skills and experience**:

- A diploma or certificate from a recognized business college or equivalent experience.
- Office experience at an administrative level, or equivalent. Experience with a general insurance agency, insurance carrier, financial institution or equivalent preferred.
- Proven capability as an effective communicator, oral and written.
- Demonstrated working knowledge of computer systems.
- Exemplary organization and time management skills. Customer service is of utmost importance.
- Diligent, conscientious and confidential.
- Ability to accept direction and take accountability for implementing it.
- Excellent team building and team playing skills. An appreciation and sensitivity to the diversity of opinions, skills and talents of others.

Pay: $32,233.76-$42,178.76 per year

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person


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