Research Graduate Programs Assistant

6 months ago

Waterloo, Canada University of Waterloo Full time

Overview:
**Term: 1 Year**

**Responsibilities**:
Administrative
- Provide administrative support to the Research Graduate Programs Coordinator and the Associate Director, Graduate Studies for the MSc and PhD academic cycles, adhering to UW, Faculty of Health andSchool policies and procedures
- Assist in maintaining and managing all graduate student records and progress reports to facilitate the generation of data required by the Associate Director, Graduate Studies and to monitor student progression and plan for advancement
- Maintain student files adhering UW policies for proper storage and disposal
- Create/run custom queries using Quest data extracts. Design new fillable forms and tables to expand scope of data collection
- Assist in monitoring and reviewing all current and proposed new graduate courses, coordinating the required documentation for School, Faculty and Senate approvals
- Assist the Research Graduate Programs Coordinator in course listings and scheduling, ensuring conflict-free timetables
- Assist in monitoring and reviewing all reports generated by and for the GSPA for problems omissions, and accuracy. Report discrepancies for action
- Participate in the Graduate Executive and AHWB meetings, establishing time, room booking, generating agenda, recording and transcribing minutes, monitoring implementation of decisions, maintaining records
- Assist in the coordination of MSc thesis proposals and defenses and PhD comprehensive examinations and proposals, process paperwork, assist with bookings of room rooms and audio-visual equipment
- Assist in the coordination of graduate student orientation and Teaching Assistant (TA) workshops. Coordinate key permits for the School, maintaining current records and receipt of keys returned. Manage fob activation and returns
- Assisting in other duties as assigned by the Research Graduate Programs Coordinator, Associate Director, Graduate Studies, Administrative Officer and Director.

Student Advisement
- Assist and advise students with guidelines, deadlines, changes, milestones, requirements, convocation, etc. as they progress through their individual programs, in accordance with University policies and procedures. Ensure requirements are met
- Respond to inquiries from potential and existing graduate students of the School’s MSc and PhD programs. This includes advising undergraduate students interested in graduate studies, and all domestic and international applicants. Special attention is required for International and Permanent Resident students who are new to Canada

Admissions
- Download admission extracts and data for use in the committee review process
- Assist with the averaging of transcripts to admit potential applicants to the program
- Create scenarios of acceptance rates to assist the Associate Director to determine the number of applicants to admit into the research programs and develop admissions timelines to track the admission process. Project the number of students taking electives in a given term

Communication
- Assist in the maintenance of the research graduate section of the SPHS website, with direction from the Research Graduate Programs Coordinator, the Associate Director and the Faculty of Health Marketing and Recruitment Specialist, ensuring consistency with UW guidelines
- Assist in the preparation of Program Handbooks, brochures, and other media for the research graduate programs
- Attend graduate marketing opportunities. Assist in the organization and participate in School graduate orientation and information sessions, special event planning, preparing printed materials
- Assist in arranging on-campus and off-campus recruitment events

Qualifications:

- A minimum of an undergraduate degree is preferred
- The incumbent must have experience in student academic advisement in a university or college setting
- Extensive knowledge of MSc and PhD programs in the School of Public Health Sciences and all policies and procedures related to the graduate programs, especially as they relate to admissions
and academic matters, is required
- Experience responding to student inquiries and escalating to the appropriate individual
- Experience providing administrative support to students and acting as the first point of contact for inquiries
- Relevant university admissions experience and knowledge of GSPA Records processes preferred
- The incumbent must maintain a high level of professionalism and knowledge to handle the volume and complexities of inquiries, along with excellent organizational skills and the ability to prioritize, manage multiple assignments and deadlines
- The individual assists in the smooth day-to-day, term-to-term, and year-to-year operation of the School research graduate degree programs within established policies and procedures and according to the established calendar of events
- The incumbent must possess excellent computer skills including proficiency with the latest wordprocessing, spreadsheet and database softwar

  • Graduate Program Coordinator

    7 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Graduate Program Coordinator administers academic services and advises graduate students in the department. The position is responsible for providing effective administrative support to the Associate Chair, Graduate Studies, occasional administrative support to the Chair, and general support to faculty in the...

  • Graduate and Postdoctoral Programming Specialist

    5 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Responsibilities**: Program planning, development and execution - Develops and delivers workshops and other programming tailored to graduate students and postdoctoral scholars - Reviews, on an ongoing basis, the content and structure of GSPA workshops and professional development offerings for graduate students and postdoctoral scholars and makes...

  • Graduate Transition Program Manager

    2 weeks ago

    Waterloo, Ontario, Canada University of Waterloo Full time

    Job DescriptionAt the University of Waterloo, we are committed to providing a supportive and inclusive environment for our graduate students. As a Graduate Transition Program Manager, you will play a key role in designing and implementing programs that ensure a successful transition for new graduate students into our university.About the RoleThis is a...

  • Graduate Advisor and Program Coordinator

    3 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Graduate Advisor and Program Coordinator, in cooperation with the Graduate Program Manager, will provide service to graduate students to enhance their overall experience in the Kinesiology and Health Sciences Department and at the University of Waterloo. This position reports to the Graduate Program Manager and is also accountable to the...

  • Graduate Transition Program Coordinator

    1 week ago

    Waterloo, Ontario, Canada University of Waterloo Full time

    Job DescriptionUniversity of Waterloo seeks a dedicated Graduate Transition Program Coordinator to join its team. This role is responsible for designing and implementing programs that support the successful transition of new graduate students into the university community.About the RoleThis position requires a strong understanding of the graduate student...

  • Graduate Coordinator

    5 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 8 months** The Graduate Coordinator provides administrative support to the School’s PhD and Master’s Thesis/Research graduate programs. They assist with recruiting of new graduate students in the Computer Science Department. Their work encompasses program inquiries from prospective students; administers admissions; advises students on...

  • Graduate Coordinator

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Graduate Coordinator provides administrative support to the School’s PhD and Master’s Thesis/Research graduate programs. They assist with recruiting of new graduate students in the Computer Science Department. Their work encompasses program inquiries from prospective students; administers admissions; advises students on academic matters and...

  • Graduate Coordinator

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 6 months** The Graduate Coordinator provides administrative support to the School’s PhD and Master’s Thesis/Research graduate programs. They assist with recruiting of new graduate students in the Computer Science Department. Their work encompasses program inquiries from prospective students; administers admissions; advises students on...

  • Graduate Program Manager

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Graduate Program Manager provides executive leadership for all graduate programs in the Department of Recreation and Leisure Studies (RLS) and is responsible for the smooth and efficient operation of the graduate programs in a manner consistent with the department’s goals and objectives. The scope of the position encompasses operational...

  • Graduate & Admissions Coordinator

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 year** The Graduate & Admissions Coordinator administers academic services and advises graduate students in the Centre for Computational Mathematics in Industry & Commerce (CCMIC) (50%) and the Department of Applied Mathematics (AM) (50%) graduate programs. The Graduate & Admissions Coordinator is responsible for providing effective...

  • Research Programs and Services Coordinator

    4 weeks ago

    Waterloo, Ontario, Canada University of Waterloo Full time

    OverviewThe University of Waterloo Library is a hub for learning, research, and innovation, providing interdisciplinary spaces for collaboration and knowledge sharing. As a key partner in the University's mission, the Library equips researchers and students with critical skills to drive positive change. With a commitment to equity, diversity, inclusion, and...

  • Graduate Studies Marketing and Recruitment

    7 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Responsible for establishing and managing the process and framework by which the Faculty of Health (HLTH) meets its overall enrolment management goals, including developing an integrated marketing, recruitment, and communications plan and conducting research and analysis to inform specific strategies, key messaging, and positioning. Plays a key...

  • Research Programs and Services Coordinator

    2 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview The University of Waterloo Library is the campus's partner in learning, research and innovation. Its two main locations and three satellite spaces act as interdisciplinary hubs, bringing together the knowledge, expertise and resources needed by our diverse campus community. The University was built for change and the Library exemplifies...

  • Writing and Communication Advisor

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 2 Years** Reporting to the Manager, Graduate Student and Postdoctoral Fellow Programs, the Writing and Communication Advisor is responsible for performing a range of teaching, coaching, and development activities in order to develop graduate and undergraduate students’ writing, speaking, presenting, and visual communication competencies...

  • Research Scientist

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Responsibilities**: Management and maintenance of field and lab facilities - Facilitate organization of field and lab spaces - Maintain field and lab equipment as required - Ensure that all laboratory users, including graduate, undergraduate and co-op students, visiting scholars, post-docs and others, have completed the required health and safety...

  • Graduate Studies Coordinator

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 15 Months** Responsible for administering and coordinating a portfolio of graduate student-related functions from orientation to graduation, in the Physics and Astronomy department, which is home to over 250 students. The incumbent’s daily supervision will be carried out by the Graduate Program Administrator. Tasks and duties will be...

  • Program Manager

    1 week ago

    Waterloo, Canada Centre for International Governance Innovation Full time

    The Centre for International Governance Innovation (CIGI) is an independent, non-partisan think tank whose peer-reviewed research, foresight and trusted analysis influence policy makers to innovate. With the engagement of a global network of experts and contributors, CIGI tackles the governance challenges and opportunities of data and transformative...

  • research assistant, university

    3 months ago

    Waterloo, Canada University of Waterloo Full time

    Education: Earned doctorate degreeExperience: 3 years to less than 5 yearsPhysical chemistryPhysics, generalCondensed matter and materials physicsWork settingWilling to relocateTasksAnswer inquiries from studentsAssist in analysis of research results and preparation of journal articles, papers, reports and chapters of booksCompile research resultsConduct...

  • Research Programs and Services Coordinator

    2 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The University of Waterloo Library is the campus's partner in learning, research and innovation. Its two main locations and three satellite spaces act as interdisciplinary hubs, bringing together the knowledge, expertise and resources needed by our diverse campus community. The University was built for change and the Library exemplifies...

  • Program Manager

    2 days ago

    Waterloo, Canada Centre for International Governance Innovation (CIGI) Full time

    The Centre for International Governance Innovation (CIGI) is an independent, non-partisan think tank whose peer-reviewed research, foresight and trusted analysis influence policy makers to innovate. With the engagement of a global network of experts and contributors, CIGI tackles the governance challenges and opportunities of data and transformative...