Graduate Studies Coordinator

3 weeks ago

Waterloo, Canada University of Waterloo Full time

Overview:
**Term: 15 Months**

Responsible for administering and coordinating a portfolio of graduate student-related functions from orientation to graduation, in the Physics and Astronomy department, which is home to over 250 students. The incumbent’s daily supervision will be carried out by the Graduate Program Administrator. Tasks and duties will be determined by the Graduate Program Manager, Administrative Officer, Graduate Officer and Associate Chair, Graduate Studies.

**Responsibilities**:
Program administrative support
- Informs and advises faculty and students on program milestones and requirements
- Tracks student progress, milestones and external scholarships in the departmental database
- Coordinates and participates in departmental graduate student orientation activities, provides individual orientations to incoming graduate students when necessary
- Assists students and faculty in the coordination and administration of committee meetings, comprehensive exams and defenses
- Prepares content for individual comprehensive exams
- Generates and reviews grade reports, provides summaries and rankings, brings problem cases to the attention of the Graduate Officer
- Processes course grades and grade revisions
- Monitors and reviews reports generated by the GSPA for problems, omissions, and accuracy
- Access student information on Quest and OnBase for the Perimeter Institute
- Provides Perimeter Institute with updates on ADDS and adjunct status of Perimeter members
- Updates physics graduate studies web pages
- Creates and distributes graduate studies term newsletter for faculty and students

Graduate student advising
- Serves as a resource and advises incoming and continuing students on policies, procedures, milestones, deadlines, and other program matters
- Ensures students are aware of program requirements, course and calendar changes, and convocation requirements
- Advises graduate students on financial matters, visa requirements, housing, banking and working relationships
- Provides students with documentation as required for course and term registrations
- Advises or refers students to the appropriate individual or agency for advice when problems or concerns arise

Scholarships
- Serves as the graduate scholarship coordinator for internal and external scholarship competitions
- Collects, organizes, and presents information through SharePoint to the departmental ranking committees

Departmental support
- Provides assistance to other office staff as needed

Qualifications:

- University degree or equivalent education
- Experience managing multiple projects and deadlines with changing priorities
- Administrative experience in an academic department preferred
- Experience as a graduate student or working with graduate students an asset
- Knowledge of policies and procedures related to graduate studies at uWaterloo
- Strong customer service skills with ability to work with diverse stakeholders and clientele required
- Proven ability to successfully handle confidential issues, and professionally interact with graduate students and faculty
- Proven ability to succeed in a detail-oriented environment with a high level of initiative and flexibility
- Ability to multitask and work with frequent interruptions
- Proven ability to work independently with mínimal direction and as a team member in a busy and varied environment with deadlines, changing priorities and large volumes of work
- Ability to manage large amounts of data
- Advanced skill level with Microsoft 365
- Intermediate skill level with Quest, LEARN, OnBase, WCMS an asset
- Familiar with virtual meeting platforms, such as Zoom, WebX and Teams
- Excellent organizational, interpersonal, analytical and communication skills

Equity Statement:
The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within the Office of Indigenous Relations.

  • Graduate Studies Coordinator

    3 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 11 months** Reporting to the Graduate Studies Supervisor, the primary focus of the Graduate Studies Coordinator will be to provide support to the Mathematics Graduate Office and Graduate Studies and Postdoctoral Affairs (GSPA) by coordinating the Master’s and PhD Thesis Defences/Oral Dissertations process. The Graduate Studies...

  • Graduate Studies Coordinator

    4 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 13 months** Responsible administering and coordinating a portfolio of graduate student-related functions from orientation to graduation, in the Physics and Astronomy department, which is home to over 250 students. The incumbent’s daily supervision will be carried out by the Graduate Program Administrator. Tasks and duties will be...

  • Administrative Coordinator

    2 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Administrative Coordinator, Graduate Studies is responsible for the administration of the departmental graduate studies office. The incumbent receives functional direction from the Associate Chair, Graduate Studies and performs a wide range of activities supporting all aspects of the graduate program, including, but not limited to, information...

  • Graduate Studies Manager

    3 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Graduate Studies Manager is responsible for the management and delivery of services designed to enhance, promote and advance Statistics and Actuarial Science graduate programs (Ph.D., MMATH, Master of Quantitative Finance, and Masters of Actuarial Science). The Graduate Studies Manager is accountable to the Associate Chair, Graduate Studies and...

  • Manager, Graduate Studies

    2 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 15 months** Electrical and Computer Engineering’s (ECE) is the largest academic department on campus with over 700 graduate students. The Manager, Graduate Studies (Manager) oversees the operation of the graduate studies program office and services that support students throughout the life of their degree program. The Manager advises the...

  • Graduate Studies, Marketing and Recruitment

    4 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 year.** Responsible for establishing and managing the process and framework by which the Faculty of Health (HLTH) meets its overall enrolment management goals, including developing an integrated marketing, recruitment, and communications plan and conducting research and analysis to inform specific strategies, key messaging, and...

  • Graduate Studies Marketing and Recruitment

    2 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Responsible for establishing and managing the process and framework by which the Faculty of Health (HLTH) meets its overall enrolment management goals, including developing an integrated marketing, recruitment, and communications plan and conducting research and analysis to inform specific strategies, key messaging, and positioning. Plays a key...

  • Graduate Program Coordinator

    2 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Graduate Program Coordinator administers academic services and advises graduate students in the department. The position is responsible for providing effective administrative support to the Associate Chair, Graduate Studies, occasional administrative support to the Chair, and general support to faculty in the...

  • Graduate Coordinator

    4 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 2 years** The Graduate Programs Coordinator provides comprehensive administrative support to the MA and PhD programs in Political Science. **Responsibilities**: 1. Provides comprehensive administrative support to the department’s graduate programs: - Collaborates with the Associate Chair, Graduate Studies to optimize the management of...

  • Graduate Coordinator

    4 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Graduate Coordinator provides administrative support to the School’s PhD and Master’s Thesis/Research graduate programs. They assist with recruiting of new graduate students in the Computer Science Department. Their work encompasses program inquiries from prospective students; administers admissions; advises students on academic matters and...

  • Graduate Coordinator

    2 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 8 months** The Graduate Coordinator provides administrative support to the School’s PhD and Master’s Thesis/Research graduate programs. They assist with recruiting of new graduate students in the Computer Science Department. Their work encompasses program inquiries from prospective students; administers admissions; advises students on...

  • Graduate Coordinator

    3 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 6 months** The Graduate Coordinator provides administrative support to the School’s PhD and Master’s Thesis/Research graduate programs. They assist with recruiting of new graduate students in the Computer Science Department. Their work encompasses program inquiries from prospective students; administers admissions; advises students on...

  • Graduate & Admissions Coordinator

    3 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 year** The Graduate & Admissions Coordinator administers academic services and advises graduate students in the Centre for Computational Mathematics in Industry & Commerce (CCMIC) (50%) and the Department of Applied Mathematics (AM) (50%) graduate programs. The Graduate & Admissions Coordinator is responsible for providing effective...

  • Graduate Coordinator

    4 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview The Graduate Coordinator provides administrative support to the School’s PhD and Master’s Thesis/Research graduate programs. They assist with recruiting of new graduate students in the Computer Science Department. Their work encompasses program inquiries from prospective students; administers admissions; advises students on academic...

  • Graduate Program Coordinator and Advisor

    3 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Graduate Program Coordinator and Advisor is responsible for effective and efficient administration of the graduate program in Chemistry. This role is responsible for ensuring the smooth day-to-day, term-toterm and year-to-year operation of the departmental graduate degree program within established policies and procedures, and according to the...

  • Graduate Admission Coordinator

    1 week ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 18 months** The Graduate Admissions Coordinator - Course Based Programs (Coordinator) is a specialist position which coordinates graduate admissions activities for the MEng, MEng-Electric Power Engineering and exchange programs to ensure the enrolment management goals of the Electrical and Computer Engineering (ECE) department are met....

  • Graduate Program Manager

    3 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Graduate Program Manager provides executive leadership for all graduate programs in the Department of Recreation and Leisure Studies (RLS) and is responsible for the smooth and efficient operation of the graduate programs in a manner consistent with the department’s goals and objectives. The scope of the position encompasses operational...

  • Graduate Recruitment Officer

    2 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Graduate Recruitment Officer is responsible for strategic marketing and communications to attract and retain the best students who will succeed in our distinctive programs and to help ensure the Faculty meets annual graduate enrollment targets. The incumbent conducts research and analysis to inform Faculty strategy and program-specific tactics...

  • Administrative Coordinator, Undergraduate Studies

    3 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 15 months** This position is responsible for providing administrative and secretarial support for the department undergraduate and research programs. **Responsibilities**: Provide undergraduate program support, including, but not limited to, the following activities: - Provide administrative and secretarial support to the Associate Chair...

  • Research Graduate Programs Assistant

    3 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 Year** **Responsibilities**: Administrative - Provide administrative support to the Research Graduate Programs Coordinator and the Associate Director, Graduate Studies for the MSc and PhD academic cycles, adhering to UW, Faculty of Health andSchool policies and procedures - Assist in maintaining and managing all graduate student records...