Graduate and Postdoctoral Programming Specialist

1 week ago

Waterloo, Canada University of Waterloo Full time

Overview:
**Responsibilities**:
Program planning, development and execution
- Develops and delivers workshops and other programming tailored to graduate students and postdoctoral scholars
- Reviews, on an ongoing basis, the content and structure of GSPA workshops and professional development offerings for graduate students and postdoctoral scholars and makes appropriate adjustments to programming based on student/postdoctoral fellow feedback
- Collaborates with Faculties, departments and schools on the development and implementation of programming for graduate students and postdoctoral scholars
- Hires, trains and supervises Graduate Professional Skills Program Specialists, as required
- Updates GSPA’s online content for graduate students and postdoctoral scholars (including defence preparation resources, professional development supports), and oversees development of new resources
- Assists Manager, Graduate Student and Postdoctoral Experience, with planning, implementation and periodic reviews of GSPA programs and services for graduate students and postdoctoral scholars

Program facilitation
- Facilitates workshops and consultations for GSPA’s professional development program(s)
- Assesses and provides individualized feedback on graduate student submissions for GSPA professional development programs
- Consults with graduate students and postdoctoral scholars on the development of individual professional development plans
- Provides ongoing support and consultation to graduate students and postdocs engaged in GSPA’s programs.
Academic and professional development support
- Supports discipline-based professional development and student experience programming at the course, Faculty, department and school levels
- Consults with various academic and academic support units as needed on various aspects of graduate student professional development, encouraging the incorporation of professional and academic skills in the classroom and in research
- Provides support, mentorship and guidance to graduate students and postdoctoral scholars across the University in the area of professional development
- Develops and delivers activities to support student engagement with WIL (through collaboration with campus partners)
- Works in close collaboration with campus partners (including the Writing and Communication Centre, Centre for Teaching Excellence, Centre for Career Action) to develop general and discipline-specific resources to support professional and academic skill development of graduate students and postdoctoral scholars

Research, dissemination and external initiatives
- Leads assessment of GSPA student experience and professional development programming, writing reports, sharing findings and making scholarly contributions as appropriate
- Liaises and builds relationships with partners across campus who support graduate students and postdoctoral scholars.
- Works with the Manager, Communications to design and disseminate communications about graduate and postdoctoral experience and/or professional development
- Represents GSPA on internal and external committees as required
- Participates in strategic initiatives focused on graduate student and postdoctoral experience and/or professional development
- Networks with colleagues supporting graduate students and postdoctoral scholars at other institutions
- Seeks opportunities to deliver GSPA workshops or programming for internal and external stakeholder groups, as appropriate

Administration and events
- Manages additional assigned projects to support the strategic directions of GSPA
- Oversees the recruitment, training, and mentoring of volunteers, co-op and graduate students for facilitation assistance and educational projects, as needed
- Supports the planning and execution of educational events, conferences, and speakers, including registration, catering and other logistics, as needed
- Communicates discretely and tactfully, especially when dealing with confidential information and sensitive topics

Qualifications:

- Minimum of a Master’s degree; PhD an asset
- 3-5 years of experience working with graduate students and postdoctoral scholars in a higher education institution
- Proven experience developing programs, facilitating workshops or trainings, and engaging in individual consultations with students
- 2 years year of teaching experience and/or group facilitation experience strongly preferred
- Knowledge of current research and evidence-based strategies that support student and/or postdoctoral fellow experience and professional development
- Highly developed strategic, analytical and communication skills
- Exceptional capacity to navigate complex University dynamics and interpersonal skills to nurture relationships with a range of stakeholders across the University
- Diplomacy and tact in working with both internal and external partners
- Excellent written and oral presentation skills, with ability to consult one-on-one as well as deliver programmin

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