Production Administrative Assistant

6 months ago


Toronto, Canada Mango Studios Full time

Application Page _(Only Candi

k will be considered

urple-tre
- august-me
- mango-studio
- 9649 The Produc

Administrative Assistant is
- in-studio role and will be responsible for providing administrative support to our produ

ion and sa
- team during the week (Mon-F

). This inc
- es managing and responding to
- uiries in our inbox, coordinating and prepari

final wedding photo pack
- Prepare and lead wedding reveal calls and in-person presentations that showcases our client’s final galleries and discusses album and artwork design options and choices
- Manage and organize production-related documents, such as contracts, purchase orders, and invoices and other billing related needs.
- Assist in processing and accepting payments from clients remotely or in-person.
- Act as a point of contact for internal team members and external partners, facilitating communication and addressing inquiries.
- Coordinate logistics for production activities, including arranging meetings, travel arrangements, and equipment bookings.
- Monitor inventory levels and liaise with the production team to ensure timely availability of production materials.
- Assist in coordinating training sessions and onboarding for new production team members.
- Collaborate with other departments to ensure seamless cross-functional communication and cooperation.
- Identify process improvement opportunities and suggest solutions to enhance production efficiency.
- Assisting the Sales team with administrative tasks as needed
- Upholding company policies and ensuring compliance with company standards. Qualifications:

- High school diploma or equivalent; additional education or certification in administration or relevant field is a plus.
- Proven experience as an administrative assistant, preferably in a creative studio environment
- Strong organizational skills with the ability to multitask and prioritize competing demands effectively.
- Excellent written and verbal communication skills.
- Detail-oriented and capable of maintaining accurate records and documentation.
- Ability to work collaboratively as part of a team and independently with mínimal supervision.
- Familiarity with wedding and photographic processes and terminology is advantageous.
- Flexibility to adapt to changing priorities and deadlines.
- Day shift
- Evening shift
- Monday to Friday Ability to commute/relocate:

- Toronto, ON M4M 2A6: reliably commute or plan to relocate before starting work (required) Education:

- Secondary School (preferred) Experience:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred) Work Location: In person



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