Administrator, Rural Integrated Community Clerkship

2 months ago

Edmonton, Canada University of Alberta Full time

**Department** Faculty of Medicine & Dentistry - Rural & Regional Health

**Salary range** $59,224.40 to $80,437.45

**Hours per week** 40

**Grade** 8

**Posted date** October 9, 2024

**Closing date** October 23, 2024

**Position Type** Full Time - Trust Funded

**Description**:
This position is a part of the Non-Academic Staff Association (NASA).

This position has an end date of December 8, 2025, and offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

**Location - **This role is hybrid with a mix of remote and in-person.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. **Learn more**.**

**Working for the Department/Faculty**

The Office of Rural & Regional Health (ORRH) provides opportunities for medical learners to experience rural medical education while providing rural and regional physicians the opportunity to participate in the education process. ORRH scope includes Rural Rotations, Rural Integrated Community Clerkship (Rural ICC), Royal College Initiatives, medical education for UofA medical learners at all levels, research and faculty development.

**Position**

In collaboration and consultation with the Integrated Community Clerkship Coordinator and Assistant Clerkship Coordinator, Education Specialist, Team Lead, ORRH and the Administrator, Rural Programs, the Administrator, Rural ICC, develops, coordinates, maintains and supports medical education administration for the Integrated Community Clerkship (Rural ICC). This role will assist with the administration of educational program technology platforms (Google sites, Moodle, Confluence, the Faculty’s ‘dot MED’ sites-CALLY, assess.med, exams.med, etc) and provide support for ICC special projects, events, workshops and recruitment, including student information sessions.

**Duties**

Responsibilities of the clerkship administrator include, but are not limited to the following:

- Function as the first-contact liaison to students, faculty, residents, community faculty, sites, and MD Program administration for any issues or questions relating to the clerkship
- Be a student advocate
- Provide primary support for the clerkship coordinator and assistant clerkship coordinator in matters relating to the clerkship, and function as their representative if requested
- Manage daily operations of the student office and the clerkship, organize and prioritize necessary tasks, initiate changes and resolve issues as they arise
- Understand thoroughly the curricular goals, policies and standards of the medical clerkship, department and medical school
- Coordinate the administration of exams with MD Program office, including administration of exams, participating in the grading process and preparation of final grades for submission
- Where possible, assist with the recruitment and retention of faculty for clerkship teaching
- Monitor the student evaluation process and maintain complete, accurate, and confidential student files

**Minimum Qualifications**
- Post-secondary diploma in Administration (equivalent combination of education and experience will be considered)
- Excellent command of English grammar and proofreading skills
- Excellent judgment and discretion in dealing with confidential matters
- Strong multi-tasking skills; ability to be flexible and adaptable in a complex environment; strong problem-solving skills
- Ability to work independently and in a team environment
- Proficiency in MS Word, Excel, PowerPoint, Google calendar, Google sites, Google Apps; familiarity with assess.med, exam.med and CALLY programs, and ability to learn new software platforms as necessary
- Will require some travel to designated communities in rural Alberta, thus requiring a vehicle and valid driver’s license

**Preferred Qualifications**
- Post Secondary degree in a relevant discipline an asset
- 3 to 5 years of administrative experience in a medical and academic environment an asset
- Medical Terminology is an asset

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

**Note**: This opportunity will be available until midnight October 23, 2024, Edmonton, Alberta local time.

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