Administrative Assistant Health Promotion

2 months ago

Petawawa, Canada CFMWS Full time

**WHO WE ARE**
The Canadian Forces Morale and Welfare Services’ (CFMWS) supports the Canadian Armed Forces members and their families wherever they are in the world through the provision of fitness, recreation and leisure activities, family and charitable support, retail as well as personal financial services. We offer our employees the opportunity to work with a purpose every day in an inclusive, healthy, respectful and rewarding work environment.

**THE ROLE**
Under the supervision of the Manager Health Promotion, the Administrative Assistant ensures the collection of necessary documentation and arranging topic briefings in preparation for conferences, meetings, and appointments. They provide clerical support for the Health Promotion (HP) manager/supervisor including data entry, word processing, faxing, photocopying, correspondence, distribution and follow-up action. They organize meetings, advises attendees, drafts and distributes agendas and minutes. They also organize event calendar and assist with event bookings such as registration, booking technical equipment, set up of event location, as required. They schedule and arranges appointments, meetings, and travel schedules. They provide administrative support for taskings and campaigns.

**QUALIFICATIONS NEEDED** Education, Certifications and Licenses**

College diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years experience in administration or in a related field

**Experience**

In office administration and records management

In making travel arrangements and travel claims

In invoice and order processing

In organizing meetings and schedules

In drafting and distributing correspondence

In the preparation of reports

In providing customer service

In maintaining web ready graphics, and desktop publishing

**Competencies, Skills and Abilities**

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.

**LANGUAGE REQUIREMENTS**
English Essential, Bilingual an Asset

Reading: Functional

Writing: Functional

Oral: Functional

**BENEFITS AVAILABLE** Health Benefits**: Drug coverage, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.

**Work Life Balance**: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

**Retirement Planning**: A Defined Benefit Pension Plan and Group Savings Plans.

**Learning and Development**: Tuition Assistance Program and Advanced Learning Program, payment of professional association memberships, online learning opportunities and second language training.

**Perks**: Discounts through CFAppreciation.

**OTHER INFORMATION**
This unionized position is open to all interested parties. Preference will be granted in accordance with the Collective Agreement.

The anticipated term of this position is until 18 October 2023.

**START DATE**
6 February 2023

**INCLUSION AND ACCOMMODATION**

Job Reference: CFMWS05437

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