Event Coordinator

3 months ago

Edmonton, Canada Students' Association of NorQuest College Full time

**Position Profile**

**Title**:Event Coordinator

**Reporting Structure**:Reports to Engagement Director

**Organizational Status**:Full-time Temporary Contract

**Contract Ends**: June 30, 2026

**Level**:Mid-Level

**Compensation**:$50,153/year

**Hours**:40 hours/week

**Start Date**: November 2024

**Organization Summary**:
The Students’ Association is an autonomous, student-led organization that is dedicated to serving and representing students at NorQuest College. We represent and advocate for students, offer meaningful opportunities for students to get involved and provide a range of services to assist students when they need support.

**Summary of Position**:
The Event Coordinator, reporting to the Engagement Director, is responsible for managing various aspects of the student experience for the Students’ Association of NorQuest College (SANQC).

The Event Coordinator takes the lead on engaging students in events, student space programming and community building activities. They strategically create engaging opportunities aimed at increasing participation.

In addition, they are responsible for contributing to, in consultation with the Engagement Director, the student engagement strategy.

As part of the dynamic SANQC team, the Event Coordinator also has opportunities to contribute to internal and external committees and initiatives that align with the purpose of SANQC and contribute to the organization's vision of transforming the student experience.

From time to time, as required, the Event Coordinator will perform duties beyond those listed to ensure the smooth functioning of the organization as a whole.

**Duties and Responsibilities**:
Engagement Team Support:

- Support project leads in creating project plans and timelines, as needed.
- Help track project progress, milestones, and tasks.
- Coordinate project-related activities and ensure timely completion.
- Support with project presentations
- Conduct research and gather relevant data for projects as assigned.
- Compile and organize information to support project planning and decision-making.
- Collaborate with team members to collect and analyze data for project evaluation.
- Support the planning and execution of event and promotion strategies.
- Collaborate to ensure consistent branding and messaging.
- Assist with event setup, registration, and logistics.
- Coordinate with vendors, suppliers, and venue staff to ensure smooth event operations.
- Handle on-site inquiries and provide support to attendees and participants.
- Provide backup for the Volunteer Coordinator role as required.

Student Engagement Strategy Development:

- Assess student engagement needs and challenges.
- Define clear objectives and goals for student engagement.
- Develop a comprehensive student engagement strategy.
- Design and plan a variety of engagement programs and activities to enhance student involvement and sense of belonging.
- Collaborate with both SANQC and college departments to promote and implement engagement initiatives.
- Monitor and evaluate the effectiveness of engagement initiatives.

Event Coordination:

- Event Planning: Work closely with stakeholders, community leaders, or organizations to understand the community's needs and goals for the event. Define the event objectives, theme, and target audience. Develop a comprehensive event plan, including budgeting, scheduling, logistics, and resource requirements.
- Venue Selection and Logistics: Identify suitable venues for the events, considering factors such as capacity, accessibility, and amenities. Coordinate with vendors and suppliers to secure necessary equipment, decorations, food and beverage services, permits, and any other logístical requirements.
- Sponsorship and Fundraising: Seek potential sponsors or partners to provide financial support or in-kind donations for the event. Cultivate relationships with potential sponsors and explore fundraising initiatives to secure additional resources if needed.
- Collaboration and Partnerships: Foster relationships and collaborations with community organizations, businesses, schools, or local government agencies. Seek opportunities for joint initiatives, shared resources, or co-hosted events that align with community building objectives.
- Safety and Risk Management: Ensure the safety and well-being of event attendees. Develop risk management plans, including emergency procedures, security measures, and accessibility considerations. Comply with relevant regulations and permits, such as crowd management guidelines or health and safety protocols.
- Evaluation and Feedback: Gather feedback from attendees, volunteers, and stakeholders to assess the success of the event and identify areas for improvement. Use surveys, interviews, or online platforms to collect feedback. Analyze data and insights to inform future event planning and enhance the community building experience.
- Long-term Community Engagement: Establish mechanisms to sustain community enga

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