Administrative Assistant

2 weeks ago

Vancouver, Canada TD Bank Full time

**Administrative Assistant**:

- 431288BR

**Job Category - Primary**
- Administrative / Clerical / Support

**Work Location**
- Pacific Centre - 700 West Georgia Street Corporate

**Employment Type**
- Regular

**City**
- Vancouver

**Time Type**
- Full Time

**Province/State**
- British Columbia

**Hours**
- 37.5

**Workplace Model**
- Onsite

**Pay Details**

**Department Overview**

TD Wealth Private Wealth Management provides the highest level of tailored advice and integrated wealth management solutions. Our goal is to help our clients and their families develop integrated, comprehensive, and customized financial solutions. At all times, our exceptional team of banking, estate planning, trust and investment professionals work together with our wealth partners to help our clients create wealth, preserve, and protect it, and pass it on to the generations that follow.

Tax Services is a department within TD Wealth Private Trust, a key business unit within TD Wealth Private Wealth Management, which provides tax return preparation and planning for estates and trusts, high net worth individuals and their families. Tax Services also provides bookkeeping and corporate tax services for clients with investment holding companies.

**Job Details**

Reporting to the Manager of Operations, with operational oversight by the Tax Administrator, the Administrative Assistant is primarily responsible for supporting the tax administration team throughout the year.
This role requires you to be on site at our TD Tower, Pacific Centre office location in Vancouver BC, Monday to Friday (37.5 hours a week) and may include working paid overtime of up to 10.5 hours/week, during the very fast paced Personal Tax Filing Season (April).
**Key accountabilities include**:

- Assisting the Manager of Operations and Tax Administrator, with day-to-day tasks, as required.
- Handling multiple levels of administrative duties as request by Tax Services leadership team.
- Retrieving mail from the Post Office, including scanning, logging, and filing of tax correspondence in the client folder and informing Tax Manager/Analyst of correspondence requiring immediate attention.
- Logging tax notices issued date on tax control lists for personal, trust, estate, and corporate tax clients.
- Entering tax refunds received into cheque logs, scanning, saving in client folder and sending to operations for deposit into client's bank account.
- Planning and execute team events like meetings, meals, entertainment, and other employee recognition items.
- Ensuring established policies, procedures, or instructions are followed.
- Maintaining organization of the office, including mail and file rooms, including filing any hard copy items.
- Performing other duties and special projects as assigned.

**Job Requirements**

**Other Qualifications/Skills/Experience**:

- Experience in a professional tax services environment, preferred.
- Excellent computer skills, experience with Excel, PowerPoint, Word and Adobe Professional.
- Effective time management, organizational, and communication skills (oral and written).
- Fluency in both English and French, an asset.
- High School Diploma or Equivalent

**Company Overview**

**Our Values**
At TD we're guided by our purpose is to enrich the lives of our customers, communities and colleagues, and share a set of values that shape our culture and guide our behavior. In exchange for how our colleagues show up to help TD succeed, we are committed to delivering a colleague experience grounded in Impact, Growth and a Culture of Care. No matter where you work across TD, we empower you to make an impact at work and in your community, explore and grow your career and be part of our caring and inclusive culture.**Making Your Well-being a Priority**
A supportive culture that promotes colleague well-being is core to who we are. At TD, we focus on total well-being with extensive programs to help colleagues assess, manage, and improve their well-being across four core pillars — physical, financial, social and mental/emotional. In addition, we champion a safe and inclusive work environment so colleagues feel a sense of belonging and feel supported in their personal and professional growth. Through our focus on well-being, we know that we can help our colleagues thrive, contribute to our culture of care, and support better business outcomes, because when colleagues feel their best, they're more likely to do their best.**Our Total Rewards Package**
Our Total Rewards package reflects the investment we make in our colleagues to help them, and their families achieve their well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits including medical, dental, vision & mental health coverage, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs.**How We Work**
At TD, we beli

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