Office Assistant/receptionist

2 months ago

Vancouver, Canada Spectrum Society for Community Living Full time

**Job description**

**Covid-19 vaccination**: Proof of vaccine required to support people to access community activities as per provincial guidelines.

**Who we are**:
Spectrum Society assists adults with developmental disabilities to enjoy full lives in community, supported by networks of family, friends and allies.

**What we offer**:

- Competitive wages
- Hands-On Training
- Group Benefit package to all employees working 20 hours or more in a permanent position; includes extended Health/Dental, and MSP
- Municipal Pension Plan
- Promotion of lifelong learning with ongoing training and advancement opportunities
- Annual Events to bring everyone together; people we support, their families and our team

**Who we are seeking**:
Join our dedicated team as an Office Assistant/Receptionist, where your organizational skills and warm demeanor will help create a welcoming environment for people served, staff and visitors.

We are looking for a positive individual who embraces diversity and thrives in a dynamic, ever-changing setting dedicated to supporting people.

In this crucial role, you will be the heartbeat of our organization, ensuring smooth operations while providing exceptional service that reflects our commitment to community, compassion, and empowerment. If you are passionate about making a difference in the lives of others and fostering an inclusive atmosphere, then we would like to hear from you.

**Duties and responsibilities**:

- Promote and develop a friendly, welcoming atmosphere at Spectrum’s head office that reflects our stated values.
- Provide courteous, solution-oriented assistance to employees, volunteers, families, and members of the public who phone or come in to the office.
- Maintain meeting room booking schedule; assist with meeting preparation including booking venues, arranging catering as requested by Coordinators or Directors.
- Maintain office equipment and inventory of supplies.
- Overseeing and maintaining office cleanliness and organization.
- Oversee bulk purchasing of items for Spectrum programs and fulfill order requests..
- Welcome people who come to the office for meetings; provide information, refreshments, etc.
- Maintain office files (paper and electronic), according to standards.
- Answer telephone calls and forward messages to staff.
- Experience with photocopying, faxing, mailing.
- In depth knowledge and experience with Microsoft office software (Excel, Word, Powerpoint etc.) and including Outlook.
- Responsible for opening the office, prepare beverages and maintain meeting rooms throughout the day.
- Liaise with and disseminate information to Directors, Coordinators, administrative colleagues and managers.
- Various tasks/responsibilities may be assigned by Directors on an as needed basis.

**Probation **3 Months

**Preferred Training or Experience**:

- Previous experience working with individuals with disabilities is an asset.
- Office Assistant and Reception skills required
- In depth experience with Microsoft Office, Outlook
- Experience with Meridian Phones
- Experience with photocopying/scanning and faxing

**Specific Training or Experience Required**:
**Expected Hours of Work**:

- Standard office hours are from 9:00am-4:00pm (Monday-Friday)
- May also be required to work some weekend days from time to time.

**Covid-19 Vaccination**: Proof of vaccine required to support people to access community activities as per provincial guidelines

**Job Types**: Full-time, Permanent

Pay: $24.50-$26.65 per hour

Expected hours: 35 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- No weekends

Application question(s):

- What interests you in working for an organization with the mission to support people with disabilities to experience full citizenship and genuine belonging in community. Highlight any work or lived experiences you have in this field.

Work Location: In person

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