Receptionist/office Assistant

7 months ago

Vancouver, Canada RLG International Full time

**RLG International** is a global, boutique performance consulting company of over 150 staff, specializing in on-site measurable performance improvement projects in over 11 countries throughout North America, Europe, Australia, and the Middle East. Our projects include highly impactful offshore, rotational, domestic and expat assignments that happen regularly.

We pride ourselves on providing a respectful and flexible culture to allow our employees to grow and succeed. We believe that a strong culture will help define our success. Learning is growing What do you think?

**Role**:
We are looking for a dynamic and customer-service oriented **Receptionist / Office Assistant **to support our Head Office Global Support team in our fresh, bright and friendly downtown Vancouver office. This full-time, in-office temporary role will initially be a fixed-term employment position (6 months).

As the **Receptionist / Office Assistant, **you will represent RLG as the first point of contact while performing multiple office duties in a professional and timely manner. As we are a small fast-paced office, we look to all of our team members to roll up their sleeves and take on whatever tasks are necessary to get the job done right.

**What you will be doing**:
Reporting to the Administrative team supervisor, you will work closely with the administration team and handle daily duties including:

- Day-to-day reception duties and general administrative support
- Answer and direct phone calls, greet visitors and respond to general enquiries promptly
- Receive and distribute all incoming mail / prepare all outgoing mail, couriers, and delivery requests
- Handle requests for meeting room bookings
- Provide support for meeting logistics - boardroom setup, cleanup, and catering arrangements for meetings, activities and training groups
- Assist administrative team with logistics for special events and teambuilding activities
- Coordinate and arrange cake/flowers/gifts for birthday recognitions or other occasions
- Assist with corporate travel bookings as required
- Reconcile monthly credit card expenses and petty cash
- Order, track and manage office supplies, stationary and corporate branded items
- Monitor kitchen supplies, keep kitchen stocked and tidy, and repurchase supplies when necessary
- Maintain and update staff directories as needed
- Handle building and maintenance requests
- Additional general administrative duties as assigned.
- Minimum 2 years of direct experience in providing administrative support in an office environment.
- Friendly and positive attitude both in person and virtual.
- Intuitive and organized with strong attention to detail.
- Proficient in multitasking, taking initiative, managing priorities, and meeting deadlines with mínimal supervision.
- Strong interpersonal skills, collaborative, and thrives in a team environment.
- Excellent communication skills, both verbal and written.
- Capable of reacting swiftly while maintaining composure under pressure.
- Proficiency in MS Office a must (Outlook, Teams, OneNote, SharePoint, Word, PowerPoint and Excel).

**Why RLG?**

RLG has an entrepreneurial drive which presents an exceptional opportunity to learn and develop as a leader. This is the opportunity to really leave your mark. With a fresh pair of eyes, you can really help our organization raise the bar in development and ongoing improvement in the employee experience.
- Flexible Work model - We offer a hybrid working model to accommodate the evolving needs of our employees.
- Comprehensive Health plan - includes a health and lifestyle spending account (company contribution of CAD $1725(single) and CAD $2,725(family)) available to you from your first day.
- Rest Time is Important - 3 weeks’ vacation (which increases after 5 years) plus 6 paid sick days each year.
- Future Planning - Immediate RRSP matching available to you on your first day.
- Fresh and bright new office for your in-office days - fully stocked kitchen and lots of social lunches to have fun and connect with your colleagues

  • Dental Receptionist/office Assistant

    2 weeks ago

    Vancouver, Canada Speciality Dental Office Full time

    Our boutique specialty dental office is looking for a dental receptionist/office assistant. The role will involve assisting in many aspects of our office. Some of these duties will include: - Greeting patients and answering the phone - Marketing and social media outreach to the dental community - Taking payments for treatment - Submitting insurance...

  • Dental Receptionist/office Assistant

    4 days ago

    Vancouver, Canada Speciality Dental Office Full time

    Our boutique specialty dental office is looking for a dental receptionist/office assistant. The role will involve assisting in many aspects of our office. Some of these duties will include: - Greeting patients and answering the phone - Marketing and social media outreach to the dental community - Taking payments for treatment - Submitting insurance...

  • Receptionist / Office Assistant

    7 months ago

    Vancouver, Canada Chartered Professional Accountants of British Columbia (CPABC) Full time

    **Position: Receptionist / Office Assistant** **Reports to: Office Manager** **Contract type: Temporary; Full Time [6 months]** **Job Summary** Reporting to the Office Manager, the Receptionist / Office Assistant is responsible for a wide variety of administrative functions that contribute to ensuring efficient office operations at all times. In...

  • Receptionist / Medical Office Assistant

    7 months ago

    Vancouver, Canada Jericho Integrated Clinic Full time

    Jericho Integrated Clinic is looking for a reliable, compassionate, and detail-oriented receptionist to join our team. We are an integrated clinic with Registered Massage Therapists, Osteopathic Practitioners, Naturopathic Doctor, Acupuncturist, Reflexologist, and a Registered Clinical Counsellor. **Requirements**: **We are strict with these requirements as...

  • Receptionist / Medical Office Assistant

    7 months ago

    Vancouver, Canada Jericho Integrated Clinic Full time

    Jericho Integrated Clinic is looking for a compassionate, reliable, and detail-oriented receptionist to join our team! We are looking for someone who has an interest in health, is committed to providing client satisfaction and has a willingness to learn. This is for a full-time or part-time receptionist position, with the days being Monday to...

  • Receptionist / Medical Office Assistant

    2 months ago

    Vancouver, Canada Jericho Integrated Clinic Full time

    Jericho Integrated Clinic is looking for a reliable, compassionate, and detail-oriented receptionist to join our team. We are an integrated clinic with Registered Massage Therapists, Osteopathic Practitioners, Naturopathic Doctor, Acupuncturist, Reflexologist, and a Registered Clinical Counsellor. **Requirements**: **We are strict with these requirements as...

  • Receptionist/office Assistant

    7 months ago

    Vancouver, Canada RLG International Full time

    Salary: $40,000 to $46,000/year **RLG International** is a global, boutique performance consulting company of over 150 staff, specializing in on-site measurable performance improvement projects in over 11 countries throughout North America, Europe, Australia, and the Middle East. Our projects include highly impactful offshore, rotational, domestic and expat...

  • Dental Receptionist/office Assistant

    5 days ago

    Vancouver, Canada Evergreen Endo Group Full time

    Our boutique specialty dental office is looking for a dental receptionist/office assistant. The role will involve assisting in many aspects of our office. Some of these duties will include: - Greeting patients and answering the phone - Taking payments for treatment - Submitting insurance claims - Discussing treatment plans and fees with patients - Helping...

  • Medical Office Assistant

    24 hours ago

    Vancouver, Canada Laurel Medical Clinic Full time

    Medical Office Assistant / Receptionist - Must be able to speak fluent Mandarin and English - Busy and well-established medical office in Vancouver - Duties include filing charts, answering the telephone, scheduling appointments using the computer, invoicing, and administrative duties, etc. - No prior experience required and on the job training will be...

  • Receptionist/office Assistant

    9 months ago

    Vancouver, Canada Corinex Communications Full time

    We are looking for a Receptionist/Office Assistant to be part of our Administration team. This role involves supporting the office with administrative duties such as purchasing supplies, operating the printer and helping with catering for social events. We would love to hear from you if you are hard-working and passionate about keeping things organized and...

  • Medical Office Assistant

    3 months ago

    Vancouver, Canada Laurel Medical Clinic Full time

    Medical Office Assistant / Receptionist - Must be able to speak fluent Mandarin and English - Busy and well-established medical office in Vancouver - Duties include filing charts, answering the telephone, scheduling appointments using the computer, invoicing, and administrative duties, etc. - No prior experience required and on the job training will be...

  • Office Receptionist

    5 days ago

    Vancouver, Canada West Fraser Full time

    Our West Fraser Corporate Head Office in Vancouver has an opportunity for an exceptional: **Office Receptionist** West Fraser is seeking an energetic receptionist for our corporate office located in downtown Vancouver. As the Office Receptionist you will play a key role in creating a positive first impression of the company, while providing a welcoming...

  • Office Assistant/receptionist

    7 months ago

    Vancouver, Canada Spectrum Society for Community Living Full time

    **Covid-19 vaccination**: Proof of vaccine required to support people to access community activities as per provincial guidelines. **Who we are**: Spectrum Society assists adults with developmental disabilities to enjoy full lives in community, supported by networks of family, friends and allies. **What we offer**: - Competitive wages - Hands-On...

  • Medical Office Assistant/receptionist

    3 months ago

    Vancouver, Canada The Workshop Performance Clinic Full time

    Looking for a Part-Time/ Full-time Medical Office Assistant / Receptionist. We are looking for someone who is enthusiastic, confident, and friendly to join our energetic team of professionals in our busy and fast-paced clinic. - Medical Office Assistant or similar customer service experience - Experience with JaneApp (not required, will be trained on the...

  • Office Receptionist

    3 months ago

    Vancouver, British Columbia, Canada beBee Professionals Full time $30,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at beBee Professionals in Vancouver, Canada.Key ResponsibilitiesProvide exceptional customer service to clients and visitors, ensuring a positive and welcoming experience.Manage incoming calls, schedule appointments, and maintain office calendars with...

  • Office Assistant/receptionist

    3 months ago

    Vancouver, Canada Spectrum Society for Community Living Full time

    **Job description** **Covid-19 vaccination**: Proof of vaccine required to support people to access community activities as per provincial guidelines. **Who we are**: Spectrum Society assists adults with developmental disabilities to enjoy full lives in community, supported by networks of family, friends and allies. **What we offer**: - Competitive...

  • Dental Receptionist/assistant

    7 months ago

    Vancouver, Canada fraser dental Full time

    Job Summary: We are seeking a capable receptionist/assistant to help out when one of our receptionists/assistants go on maternity leave. There is a possibility of staying on after the year of maternity leave. Must be proficient in cantonese and/or mandarin **Responsibilities**: - Greet patients and visitors in a professional and friendly manner - Answer...

  • Receptionist - Vancouver Office

    2 weeks ago

    Vancouver, Canada Murphy Battista LLP Full time

    Founded in 1982, Murphy Battista LLP is a leading personal injury law firm that represents people in complex personal injury, medical malpractice, class actions, civil sexual assault, and insurance cases. We are currently looking for an organized and energetic Receptionist to join our Vancouver office. You will be responsible for providing outstanding...

  • Receptionist/ Office Assistant

    6 days ago

    Vancouver, Canada AH Lundberg Systems Limited Full time

    ABOUT A.H. LUNDBERG SYSTEMS LTD.A.H. Lundberg Systems Ltd. is an international environmental engineering and equipment supply company that specializes in air and water related environmental control systems.JOB OBJECTIVEA position is available starting January 6, 2025 for a full-time Receptionist. Managing the reception area and also helping out as an Office...

  • Receptionist/ Office Assistant

    6 days ago

    Vancouver, Canada AH Lundberg Systems Limited Full time

    ABOUT A.H. LUNDBERG SYSTEMS LTD. A.H. Lundberg Systems Ltd. is an international environmental engineering and equipment supply company that specializes in air and water related environmental control systems. JOB OBJECTIVE A position is available starting January 6, 2025 for a full-time Receptionist. Managing the reception area and also helping out as an...