Office Assistant/receptionist

5 months ago

Vancouver, Canada Spectrum Society for Community Living Full time

**Covid-19 vaccination**: Proof of vaccine required to support people to access community activities as per provincial guidelines.

**Who we are**:
Spectrum Society assists adults with developmental disabilities to enjoy full lives in community, supported by networks of family, friends and allies.

**What we offer**:

- Competitive wages
- Hands-On Training
- Group Benefit package to all employees working 20 hours or more in a permanent position; includes extended Health/Dental, MSP and MPP
- Promotion of lifelong learning with ongoing training and advancement opportunities
- Annual Events to bring everyone together; people we support, their families and our team

**Highlights**:
We are looking for a positive, outgoing individual that embraces diversity and enjoys working in a forever changing environment that is geared towards people, community and support.

**Duties and responsibilities**:

- Promote and develop a friendly, welcoming atmosphere at Spectrum’s head office that reflects our stated values.
- Supervise volunteers.
- Provide courteous, solution-oriented assistance to employees, volunteers, families, and members of the public who phone or come in to the office.
- Maintain meeting room booking schedule; assist with meeting preparation including booking venues, arranging catering as requested by Coordinators or Directors.
- Maintain office equipment and inventory of supplies.
- Oversee bulk purchasing of items for Spectrum programs.
- Welcome people who come to the office for meetings; provide information, refreshments, etc.
- Maintain office files (paper and electronic), according to standards.
- Answer telephone calls and forward messages to staff.
- Experience with photocopying, faxing, mailing, Microsoft office software including Outlook are distinct assets.
- You will be responsible to open the office, prepare beverages and maintain meeting rooms throughout the day.

**Probation **3 Months

**Preferred Training or Experience**:

- Previous experience working with individuals with disabilities is an asset.
- Basic receptionist skills required
- Experience with Microsoft Office, Outlook
- Experience with Meridian Phones
- Experience with photocopying/scanning and faxing

**Specific Training or Experience Required**:
**Expected Hours of Work**:

- Standard office hours are from 9:00am-5:00pm (Monday-Friday)

**Covid-19 Vaccination** Proof of vaccine required to support people to access community activities as per provincial guidelines

**Job Types**: Full-time, Permanent

**Salary**: $23.50-$25.75 per hour

Expected hours: 32 per week

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- No weekends

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

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