Administrative Assistant, Registration

7 months ago

Victoria, Canada BC College of Oral Health Professionals Full time

**About the Role**

BCCOHP is seeking a permanent, full-time Administrative Assistant, Registration & Certification to join our Registration & Certification team. This position will report to the Manager, Registration & Certification.

**Essential Duties**
- Registration_
- Respond to inquiries regarding registration or certification from applicants and registrants and CDAs.
- Update registrant and CDA records.
- Process criminal records checks and coordinate the five-year Criminal Record Re-Check processes.
- Assist the Coordinator, Registration with processing of HPC names, permits, and registration.
- Prepare welcome letters and wall certificates.
- Prepare letters and certificates of standing for all registrant categories and CDAs for signature from senior staff.
- Generate cheque requisitions as necessary.
- Provide daily balanced reports to the finance department.
- Monitor, collect and process non-sufficient funds (NSF) and reinstatement fees.
- Generate duplicate registration certificates upon request.
- Assist with the processing of duplicate prescription pad requests.
- Assist with inquiries during annual renewal from registrants and CDAs.
- Take meeting minutes as needed.
- Order catering for meetings as needed.
- Other administrative tasks as required.
- Administrative Support to Victoria Office_
- Maintain office supplies and inventory by determining inventory level, anticipating needs, placing and expediting orders, and receipt of supplies.
- Receive courier deliveries, distribute incoming/outgoing correspondence, posting mail as required.
- Provide electronic and fax reception by receiving communications, recording their receipt, and responding or forwarding to appropriate staff.
- Ensure postal account and postal supplies are adequate to meet College needs, including accurate monetary reconciliation of the postal account.
- Complete general administrative duties as requested to support various employees and projects including word processing and copying assignments.
- Ensure effective operation of office equipment (fax, phones, copier, etc.); completes preventative maintenance, provides staff direction, troubleshoots malfunctions, arranges service/repairs, and maintains equipment consumables (ink) inventory, in consultation with the Accountant and Executive Director, Finance, IT & Operations as needed.
- Order and instruct security company to program access cards.
- Ensure elevators remain in working order and liaise with the servicing company as required.

**Essential Skills and Qualifications**
- Minimum of 2 years of office experience.
- Excellent computer skills with proficiency in Microsoft Office.
- Ability to maintain tact, grace and diplomacy in all situations.
- Ability to handle sensitive and confidential information with discretion.
- Strong attention to detail.
- Strong clerical and administrative skills.
- Strong written and verbal communication skills.
- Strong organizational skills with the ability to multi-task and prioritize.
- Strong critical thinking, analytical, and problem-solving skills.
- Experience using a database or customer relations management system and electronic filing system is an asset.
- Previous work experience in a regulatory or not-for-profit environment is an asset.

**How to Apply**

**Who We Are**

The BC College of Oral Health Professionals (BCCOHP) is the regulatory body for all oral health professionals in BC. BCCOHP’s role is to protect the public and promote better health outcomes for patients. BCCOHP regulates 16,000 oral health professionals including certified dental assistants, dental therapists, dental hygienists, dental technicians, denturists and dentists. We protect the public in three main ways:

- Ensuring that oral health professionals are able to practise competently
- Setting standards for the delivery of safe and patient-centred oral health care
- Investigating complaints about oral health professionals

Our vision is to reimagine oral health care oversight in BC. We draw from a shared legacy and rich diversity of thought to deliver modernized oral health care regulation.

Our mission is to provide regulatory leadership that collaboratively builds public confidence in the delivery of safe, ethical, competent, team-based oral health care.

**Our Values**
- **We put people first. **_We recognize that the most important resource in delivering our mission is the diversity and knowledge of people: those who do the work of regulation, the professionals we regulate, and the patients and public we serve.
- **We do what we say. **_We are committed to achieving meaningful outcomes for patients and the public, and to being transparent about our work and its impact.
- **We get it done. **_We build credibility and trustworthiness through the quality of our regulatory work, while approaching new challenges with openness and curiosity.
- **We take the long view. **_Through continuous improvement, we use our influence to make a positive impact tod

  • Training Lead

    6 months ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of Island Health (Vancouver Island Health Authority), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Receptionist/registration Clerk

    4 weeks ago

    Victoria, Canada Victoria Conservatory of Music Full time

    Click here to **Hours**: Typically 25-37.5 hours per week, requires a flexible schedule (some evening and Saturday availability, with preference given to someone who can work a Tuesday to Saturday workweek), and the ability to work at both the Victoria and Langford locations. Training will take place primarily at the Victoria location. Hours will normally...

  • Administrative Assistant

    4 months ago

    Victoria, Canada Burns Clinical Life Options Full time

    Administrative Assistant is responsible for representing the company in person and on the telephone. The Administrative Assistant performs a wide variety of administrative, clerical and accounting duties, some of a confidential nature. The Administrative Assistant will also act as support to the clinical team. Confidentiality of clients is a must. Knowledge...

  • Receptionist/Registration Clerk

    2 weeks ago

    Victoria, Canada Victoria Conservatory of Music Full time $21

    Click here to Hours: Typically 25-37.5 hours per week, requires a flexible schedule (some evening and Saturday availability, with preference given to someone who can work a Tuesday to Saturday workweek), and the ability to work at both the Victoria and Langford locations. Training will take place primarily at the Victoria location. Hours will normally be...

  • Administrative Assistant

    7 months ago

    Victoria, Canada Sprott Shaw College Full time

    _Are you motivated by using your talents to support others? Come work for one of BC’s top regulated colleges!_ - Established in 1903, Sprott Shaw College is a regulated post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...

  • Administrative Assistant

    2 months ago

    Victoria, Canada St. John Ambulance Full time

    **Who We Are** St. John Ambulance British Columbia & Yukon (SJA BCY) is a not-for-profit mission-led enterprise committed to _empowering safer communities through first aid leadership_. SJA BCY is part of the federated St. John Ambulance organization in Canada, which is represented from coast to coast. We are privileged to be part of an organization with...

  • Administrative Coordinator

    7 months ago

    Victoria, Canada Swim BC Full time

    **Position Overview** We have an opportunity for a highly motivated and skilled individual to join our team in the position of Administration Coordinator. The responsibilities of the position focus on the provision of support to Swim BC operations, administering the membership registration processes, expediting financial procedures, facilitating member...

  • Administrative Assistant

    6 months ago

    Victoria, Canada Rooof Full time

    Administrative Assistant - Job Description & Posting About Us At Rooof, we build the world’s best software, PostEngine, for automatically creating classified-ads for apartment buildings. That said, we’re even more proud of the team that we’ve built. We love working together and we’re very good at innovating, selling, and turning customers into...

  • Administrative Assistant

    6 months ago

    Victoria, Canada Rooof Full time

    **About Us** At Rooof, we build the world’s best software, PostEngine, for automatically creating classified-ads for apartment buildings. That said, we’re even more proud of the team that we’ve built. We love working together and we’re very good at innovating, selling, and turning customers into evangelists. Best of all, we’re in the process of...

  • Administrative Assistant On-call

    1 month ago

    Victoria, Canada School District #62 (Sooke) Full time

    Adjacent to Victoria on southern Vancouver Island, Sooke School District is the fastest growing school district on Vancouver Island and one of the fastest growing districts in British Columbia. The District serves **five municipalities**: Langford, Colwood, Metchosin, Sooke and the Highlands and is **on the traditional territories of the Coast Salish**:...

  • Administrative Assistant On-Call

    3 weeks ago

    Victoria, Canada School District #62 (Sooke) Full time

    ADMINISTRATIVE ASSISTANT ON-CALLAdjacent to Victoria on southern Vancouver Island, Sooke School District is the fastest growing school district on Vancouver Island and one of the fastest growing districts in British Columbia. The District serves five municipalities: Langford, Colwood, Metchosin, Sooke and the Highlands and is on the traditional territories...

  • Administrative Assistant

    1 month ago

    Victoria, Canada Christ Church Cathedral School Full time

    Our School Founded in 1989, Christ Church Cathedral School provides an outstanding and inspiring education to children in JK- Grade 8. Ranking among the top performing schools in our city and rooted in the Anglican ethos, we provide a well-rounded curriculum accessible to students of all beliefs, nurturing the intellectual, physical, artistic and social...

  • Administrative Assistant

    6 months ago

    Victoria, Canada Community Roots Support Services Full time

    Here we grow again! Community Roots Support Services is a fast growing company that continues to expand in order to better serve the community and the individuals we support. We are looking to add an administrative assistant to our skilled team in order to facilitate continued smooth operation of the company, and allow for further growth and optimization of...

  • Elementary Administrative Assistant

    6 months ago

    Victoria, Canada School District #62 (Sooke) Full time

    ONE POSITION FOR MILLSTREAM ELEMENTARY SCHOOL. THIRTY-FIVE HOURS PER WEEK. PREFERRED KNOWLEDGE OF KEV CONNECT AND SCHOOL CASH ONLINE. SEE ATTACHED FOR COPIES OF THE UPDATED DISTRICT SCHOOL CASH ONLINE DOCUMENTATION AS FOLLOWS: **KEV CONNECT MANDATORY WEBINAR TRAINING SESSIONS**: KEV CONNECT IS A SERIES OF INTERACTIVE ONLINE LEARNING SESSIONS THAT ARE...

  • Administrative Coordinator

    6 months ago

    Victoria, Canada Shelbourne Community Kitchen Full time

    **Make a Difference: Join Our Team as an Administrative Coordinator** **About Us**: At Shelbourne Community Kitchen, we believe in the transformative power of good food. Our mission is simple yet profound: to create opportunities for individuals experiencing food insecurity to cook, grow, share, and connect, ultimately improving their health and well-being....

  • Administrative Assistant

    6 months ago

    Victoria, Canada Wayside House Full time

    Job Overview: **Responsibilities**: - Perform clerical duties such as filing, typing, copying, binding, scanning, update forms, manuals etc. - Assist with computer file organization - Post on social media - Answer and direct phone calls with professionalism and courtesy - Assist with events, helps with activities - Provide excellent customer service to...

  • Administrative Assistant

    6 months ago

    Victoria, Canada Devon Properties Ltd. Full time

    **Summary**: The Administrative Assistant is responsible for providing administrative and clerical support for multiple departments within Devon’s head office. Responsibilities include, but are not limited to, project organization, daily support to Property Managers, tenant, vendor and owner correspondence, scheduling meetings and taking minutes, preparing...

  • Administrative Assistant On-Call

    2 weeks ago

    Victoria, Canada School District #62 (Sooke) Full time $32 - $33

    Adjacent to Victoria on southern Vancouver Island, Sooke School District is the fastest growing school district on Vancouver Island and one of the fastest growing districts in British Columbia. The District serves five municipalities: Langford, Colwood, Metchosin, Sooke and the Highlands and is on the traditional territories of the Coast Salish:...

  • Administrative Assistant

    6 months ago

    Victoria, Canada Daxtech IT Solutions Full time

    Are you an organizational superstar eager to be the backbone of a pioneering IT firm? Daxtech IT Solutions is on the lookout for an Administrative Assistant who thrives in a bustling, innovative environment in Victoria, BC. Join us and become an integral part of a team that fuels businesses with cutting-edge IT solutions and an unwavering commitment to...

  • Administrative Assistant

    7 months ago

    Victoria, Canada Daxtech IT Solutions Full time

    Are you an organizational superstar eager to be the backbone of a pioneering IT firm? Daxtech IT Solutions is on the lookout for an Administrative Assistant who thrives in a bustling, innovative environment in Victoria, BC. Join us and become an integral part of a team that fuels businesses with cutting-edge IT solutions and an unwavering commitment to...