Administrative Assistant
5 months ago
_Are you motivated by using your talents to support others? Come work for one of BC’s top regulated colleges_
- Established in 1903, Sprott Shaw College is a regulated post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in Administration, Business, Trades & Design, Nursing & Healthcare, and Child, Family & Community Support._
- Sprott Shaw College is one of the oldest colleges in British Columbia with over 120 years of storied history. As an organization, we cultivate professional growth and positive working environments for our employees, which fosters our values of Community, Diversity, Integrity, Quality, Respect, and Results-Oriented. _
- Reporting to the Campus Director, the Administrative Assistant plays an integral role in the smooth and efficient operations of the Sprott Shaw campus. Usually the first point-of-contact, the Administrative Assistant is the public’s first perception of the campus. _
**Responsibilities**
- Perform general administrative duties such as reception, mail, inter-office communications, outgoing correspondence, petty cash and ordering supplies/textbooks/equipment
- Maintain the standardized file set-up for vocational/retail student files, government project files, correspondence files, daily organization systems and dead files (archives)
- Provide marketing support to admissions by handling phone inquiries, appointments, walk-ins, and marketing statistics according to structured guidelines
- Ensure proper procedures and processes are followed for student registrations, file creations, and start schedules - and inputted into FAST
- Monitor attendance and keep the Admissions Advisor informed about any new student’s absence
- Provide the Director with the names of students who have excessive absenteeism
- Print and distribute monthly interim transcripts every four weeks for each student
- Process diplomas, certificates, and final transcripts
- Read and follow all procedures and policies and become aware of updated procedures
- Participate in graduation functions
- Attend faculty meetings and in-service training sessions
- May act as an instructional assistant in smaller campuses
**Qualifications and Education**
- Post Secondary Education preferred
- Minimum two (2) years of related working experience required
**Skills & Competencies**
- Knowledge of MS Office and/or database systems
- Excellent communication
- Interpersonal skills
- Teamwork
- Accountability
- Planning and Organizing
- Problem Solving
- Time Management
- **What We Offer**_
- _Reimbursement of practicing license or professional association membership fees_
- _Education and training allowance_
- _Tuition discount for spouse and children_
- _Comprehensive extended health benefits_
- _Disability and life insurance_
- _RRSP matching_
- _Employee and Family Assistance Program_
- _Work-life balance_
- **Commitment to Equity, Diversity & Inclusion**_
**Job Types**: Full-time, Permanent
**Salary**: $35,100.00-$39,000.00 per year
**Benefits**:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
- Morning shift
**Education**:
- Secondary School (preferred)
Work Location: In person
-
Administrative Assistant
5 days ago
Victoria, British Columbia, Canada Educoach Consultants Inc. (Victoria) Full timeJob Title: Administrative AssistantJob Summary: We are seeking an experienced Administrative Assistant to join our team at Educoach Consultants Inc. (Victoria). As an Administrative Assistant, you will be responsible for providing administrative support to our team, handling tasks such as implementing new administrative procedures, reviewing and evaluating...
-
Administrative Assistant
5 days ago
Victoria, Canada Christ Church Cathedral School Full timeOur School Founded in 1989, Christ Church Cathedral School provides an outstanding and inspiring education to children in JK- Grade 8. Ranking among the top performing schools in our city and rooted in the Anglican ethos, we provide a well-rounded curriculum accessible to students of all beliefs, nurturing the intellectual, physical, artistic and social...
-
Administrative Assistant
5 months ago
Victoria, Canada Community Roots Support Services Full timeHere we grow again! Community Roots Support Services is a fast growing company that continues to expand in order to better serve the community and the individuals we support. We are looking to add an administrative assistant to our skilled team in order to facilitate continued smooth operation of the company, and allow for further growth and optimization of...
-
Administrative Assistant
3 months ago
Victoria, Canada Burns Clinical Life Options Full timeAdministrative Assistant is responsible for representing the company in person and on the telephone. The Administrative Assistant performs a wide variety of administrative, clerical and accounting duties, some of a confidential nature. The Administrative Assistant will also act as support to the clinical team. Confidentiality of clients is a must. Knowledge...
-
Administrative Assistant
1 month ago
Victoria, British Columbia, Canada AP Canadian Immigration Services Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AP Canadian Immigration Services.Key Responsibilities:Provide administrative support to our team, including answering phone calls, responding to emails, and preparing documents.Manage and maintain accurate records and files,...
-
Administrative Assistant
1 month ago
Victoria, British Columbia, Canada AP Canadian Immigration Services Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AP Canadian Immigration Services.Key Responsibilities:Provide administrative support to our team, including answering phone calls, responding to emails, and preparing documents.Manage and maintain accurate records and files,...
-
Administrative Assistant
4 weeks ago
Victoria, British Columbia, Canada PASWAL TRANSPORT LTD Full timeJob Title: Office Administrative AssistantPASWAL TRANSPORT LTD is seeking a highly organized and detail-oriented Office Administrative Assistant to join our team. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Administrative...
-
Administrative Assistant
4 weeks ago
Victoria, British Columbia, Canada PASWAL TRANSPORT LTD Full timeJob Title: Office Administrative AssistantPASWAL TRANSPORT LTD is seeking a highly organized and detail-oriented Office Administrative Assistant to join our team. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Administrative...
-
Administrative Assistant
4 weeks ago
Victoria, British Columbia, Canada PASWAL TRANSPORT LTD Full timeJob Title: Office Administrative AssistantPASWAL TRANSPORT LTD is seeking a highly organized and detail-oriented Office Administrative Assistant to join our team. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Administrative...
-
Administrative Assistant
4 weeks ago
Victoria, British Columbia, Canada PASWAL TRANSPORT LTD Full timeJob Title: Office Administrative AssistantPASWAL TRANSPORT LTD is seeking a highly organized and detail-oriented Office Administrative Assistant to join our team. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Administrative...
-
Administrative Assistant
1 month ago
Victoria, British Columbia, Canada AP Canadian Immigration Services Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AP Canadian Immigration Services.Key Responsibilities:Provide administrative support to our team, including answering phone calls, responding to emails, and preparing documents.Manage and maintain accurate records and files,...
-
Administrative Assistant
1 month ago
Victoria, British Columbia, Canada AP Canadian Immigration Services Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AP Canadian Immigration Services.Key Responsibilities:Provide administrative support to our team, including answering phone calls, responding to emails, and preparing documents.Manage and maintain accurate records and files,...
-
Administrative Assistant
5 months ago
Victoria, Canada Wayside House Full timeJob Overview: **Responsibilities**: - Perform clerical duties such as filing, typing, copying, binding, scanning, update forms, manuals etc. - Assist with computer file organization - Post on social media - Answer and direct phone calls with professionalism and courtesy - Assist with events, helps with activities - Provide excellent customer service to...
-
Administrative Assistant
5 months ago
Victoria, Canada Canland Capital Corporation Inc Full timeWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities. **What you will do** - Prepare, key in, edit and...
-
Administrative Assistant
5 months ago
Victoria, Canada Devon Properties Ltd. Full time**Summary**: The Administrative Assistant is responsible for providing administrative and clerical support for multiple departments within Devon’s head office. Responsibilities include, but are not limited to, project organization, daily support to Property Managers, tenant, vendor and owner correspondence, scheduling meetings and taking minutes, preparing...
-
Administrative Assistant
1 month ago
Victoria, British Columbia, Canada PASWAL TRANSPORT LTD Full timeJob Title: Office Administrative AssistantPASWAL TRANSPORT LTD is seeking a highly organized and detail-oriented Office Administrative Assistant to join our team. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Administrative...
-
Administrative Assistant
1 month ago
Victoria, British Columbia, Canada PASWAL TRANSPORT LTD Full timeJob Title: Office Administrative AssistantPASWAL TRANSPORT LTD is seeking a highly organized and detail-oriented Office Administrative Assistant to join our team. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Administrative...
-
Administrative Assistant
4 weeks ago
Victoria, British Columbia, Canada PASWAL TRANSPORT LTD Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at PASWAL TRANSPORT LTD.Key Responsibilities:Coordinate Team Communication: Ensure seamless information flow within the team by coordinating tasks, meetings, and deadlines.Administrative Support: Provide administrative...
-
Administrative Assistant
4 weeks ago
Victoria, British Columbia, Canada PASWAL TRANSPORT LTD Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at PASWAL TRANSPORT LTD.Key Responsibilities:Coordinate Team Communication: Ensure seamless information flow within the team by coordinating tasks, meetings, and deadlines.Administrative Support: Provide administrative assistance...
-
Administrative Assistant
4 weeks ago
Victoria, British Columbia, Canada PASWAL TRANSPORT LTD Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at PASWAL TRANSPORT LTD.Key Responsibilities:Coordinate Team Communication: Ensure seamless information flow within the team by coordinating tasks, meetings, and deadlines.Administrative Support: Provide administrative assistance...