Administrative Assistant On-call

1 month ago

Victoria, Canada School District #62 (Sooke) Full time

Adjacent to Victoria on southern Vancouver Island, Sooke
School District is the fastest growing school district on Vancouver Island and
one of the fastest growing districts in British Columbia. The District serves
**five municipalities**: Langford, Colwood, Metchosin, Sooke and the Highlands and is
**on the traditional territories of the Coast Salish**: T’Sou-ke Nation and
**Scia’new Nation and Nuu-chah-nulth**: Pacheedaht Nation. Some of our schools are
located on the traditional territory of Esquimalt Nation and Songhees Nation. The
District is a major employer in our region, with over 2,200 educators and
Our District is seeking dynamic individuals with expertise in office administration who are looking for a career in our schools and District Departments. If you are available Monday-Friday between 8:00 AM and 3:30 PM and looking for a fun and rewarding career, this may be your opportunity to make your knowledge and expertise count. On an as-needed basis you may work Monday through Friday for 16 to 35 hours but not on major holidays, Winter and Spring Break or during the summer months. It could be a perfect fit for you.
These positions fall within the CUPE Collective Agreement at a pay rate of $30.71 and $32.71 per hour. The hours and location of work will vary with the assignment.
These positions require detailed oriented individuals with 50+ WPM or data entry equivalency; completion of an office administration certificate and basic bookkeeping skills. Applicants must have sound clerical/office skills, proficiency in Microsoft Office, ability to work independently with mínimal supervision, be willing to adapt to a changing work environment and be comfortable with face to face communication with the general public. Applicants must have Occupational First Aid Level I or be willing to take it.

**QUALIFICATIONS**:
Secondary school graduation or equivalent and completion of a 2-year program in Office Administration (which must include courses in accounting/bookkeeping and office procedures) or equivalent.
Advanced knowledge of relevant software programs, including the ability to import/export data between programs, (Windows, Outlook, Word, Excel, Microsoft)
Trauma Informed Practice training
Violence Prevention Protocol
Training to administer medications including Epi Pens
Advanced knowledge of MyEducation BC including the Parent Portal, year end reporting, supporting all staff with report card entry, and auditing medical and legal student alerts.
Advanced knowledge of Ministry requirements for data collection, school funding and District/school reporting processes.
Advanced knowledge of AtrieveERP (Payroll, Human Resources and Financial)
Advanced knowledge of KEV Cash Online payment program including SGF reconciliation.
Advanced knowledge of Traversa transportation software.
Advanced knowledge of communication platforms including Appazur, School Messenger and school website.
Advanced knowledge of IT Dashboard
Salto Pro door control software
Demonstrate financial management skills and ability to analyze financial data.
Advanced knowledge of the Sooke District online registration system.
Holder of a valid Occupational First Aid Certificate - Level 1 or is capable of obtaining certificate.
Knowledgeable about relevant WCB regulations and safe work practices necessary in a school/office environment.
Ability to work as a team member to establish effective working relationships using tact and diplomacy with principals, vice principals, teachers, students, parents, support staff and other professionals in order to resolve problems or obtain services.
Minimum of four years office experience with one year in a school office.
Ability to type a minimum of 50 words per minute
Able to operate and perform basic troubleshooting on all office machines and equipment.
Ability to plan, organize and establish effective office procedures and prioritize the work of the office by using the knowledge of typical school cycles to predict upcoming workloads such as report cards, etc. without supervision.
Excellent knowledge of business English spelling, grammar, punctuation, arithmetic and office practices.
Ability to work as a team member.
Ability to perform diversified tasks with constant interruptions without supervision.
Accountable for care, accuracy and attention to detail in all aspects of work and satisfactory provision of service
**RESPONSIBLE TO**: Principal
**SUPERVISES**: Clerical Staff assigned
**JOB GOAL**: The Elementary Administrative Assistant assists and relieves the Principal administrative detail so they may devote maximum attention to educational administration. An employee of this class directs and assists in the effective provision of administrative, accounting, clerical and reception services in the school office. The work is performed under mínimal supervision with a high degree of independent judgement and action in dealing with a variety of assignments and situations. The incumbent exercises courtesy,

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