Administrative Coordinator

3 weeks ago

Nepean, Canada Zinati Realty Full time

**About Us**

Zinati Realty proudly serves Ottawa with decades of experience and is recognized as a leader in the city’s commercial real estate market. We specialize in leasing, sales, and acquisitions for landlords, tenants, and investors. With comprehensive knowledge of Ottawa’s commercial real estate market, we provide expertise in retail, office, industrial, land, and other opportunities

As a boutique brokerage, we pride ourselves on bringing creative ideas and solutions to every real estate transaction. We work on the principles of teamwork, expertise, relationships, and transparency, believing that by truly leveraging each member of our team’s unique skills we can provide fully comprehensive services to our clients and help them get the most out of their commercial real estate endeavours.

We are looking for an experienced, talented, and dedicated Administrative Coordinator. Organized, friendly, and self-driven, you will play a vital role in the successful operation of the brokerage. This is an amazing opportunity for you to take ownership of the role and pull from different skill sets to help keep the wheels of the business running smoothly and efficiently.

**About You**
- You are detail-oriented, and your organizational skills are unparalleled. You double or triple-check work going out to make sure you catch any mistakes, and a messy inbox makes you anxious.
- You are a driven, dedicated self-starter who does not require micromanagement. You can manage your schedule and are always looking for ways to contribute above and beyond the call of duty.
- You thrive in a team-based environment. You don’t have an ego that will need to compete and are excited about working closely with colleagues towards the goal of group success. You can handle constructive criticism and are not afraid to provide your ideas or input when asked.
- You have excellent written and verbal communication skills in English. French language skills are considered an asset but are not mandatory.
- **Bonus**: You have experience with real estate and know basic concepts like scheduling tours.

**Position Duties**

The Administrative Coordinator position is one of expected growth, so it is difficult to provide a comprehensive list of duties. The duties listed below are **non-exhaustive** and are expected to grow throughout the term of your employment. Some general duties you will be expected to complete as follows:

- **Client Service - The first point of contact**_
- Greeting visitors to the office with a friendly smile and a glass of water
- Scheduling tours of listings between our brokers and potential tenants/buyers; Following up with all required parties before and after the tours
- CRM management; adding or removing contacts, opportunities, deals, etc. Previous experience with Salesforce is an asset.
- **Office Management - Keeping a clean “home.”**_
- Maintaining office condition (opening and closing the office, light daily cleaning tasks such as unloading the dishwasher, taking out garbage, etc.)
- Office inventory management
- Taking notes and meeting minutes
- Printing, photocopying, and scanning documents, as well as other basic administrative duties)
- **Revenue Generation - Help bring in the bacon.**_
- Business Development Research
- Systems Management (CoStar, Kijiji, etc.)
- Coordinating events (Professional, Social, and Community Service)
- Actively participating in team meetings and discussions with ideas, opinions, and suggestions

**Qualifications**
- 3-5 years of experience in an administrative role
- Excellent written and verbal communication skills in English, with French language skills considered an asset.
- Experience answering phones and greeting clients
- Experience with CRM software; Salesforce experience is considered a major asset
- Experience with Kijiji and Facebook marketplace
- Experience with the Microsoft Office suite (Outlook, Sharepoint, Word, Excel; additional are assets)
- Strong attention to detail
- Strong research skills
- Strong problem-solving and innovative solution skills
- A great team-player

**Job Types**: Full-time, Permanent

**Salary**: From $45,000.00 per year

**Benefits**:

- Company events
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Nepean, ON K2G 6B1: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Administrative experience: 3 years (preferred)

Work Location: In person

Application deadline: 2023-06-21
Expected start date: 2023-07-04

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