Project Administrator

7 days ago


Nepean, Ontario, Canada Human Resource Systems Group (HRSG) Full time

Job Title:

Administrator, Talent Management Solutions (Fully Remote)

Reports To:

Director, Talent Management Solutions

Job Summary:

Detailed Description:

Project Management Support

  • Leads project status and team meetings and record minutes during client and project meetings.
  • Uses project management knowledge to create Gantt charts, review project margins, and resource matrixes.
  • Supports the preparation of PowerPoint slides, and reports/proposals in MS Word, ensuring documents are well formatted.
  • Provide project support through conducting information searches, preparing documents based on different information sources, tracking usage of project time, and canvassing for availability.
  • Supports selection and onboarding of project resources by coordinating resume submissions, administering tests, and providing training information.

Administrative Support

  • Supports projects through uploading and downloading content in HRSG's software system.
  • Ensures appropriate storage and titling of electronic documents in shared drives and assists team members in finding and accessing information.
  • Update and maintain databases regularly.

Training Program Coordination

  • Supports the coordination of online course delivery including correspondence with participants, preparing course materials, compiling metrics, and reporting.

Proposal/ RFP Support

  • Coordinates the proposal process by reviewing RFPs and creating proposal templates based on the listed criteria and requirements.
  • Reviews documentation for accuracy and completeness using editorial rigor.

Education and Requirements:

  • Postsecondary education (e.g., College Diploma, University degree or credits) or combination of education and experience.
  • 4 years of experience providing clerical and/or administrative support to project teams.
  • Advanced proficiency in MS Excel, PowerPoint, Word, and Outlook.
  • Must be eligible for security clearance.

Working Conditions:

HRSG offers a dynamic work environment that provides for future growth opportunities. Working with a small team, you will have the opportunity to take initiative and help shape your future growth. You will constantly be encouraged to be creative and contribute to the success and growth of the company.

You will work with a creative team of peers on interesting projects and research, and have an opportunity for continuous learning to help you maintain leading edge skills.


  • Must be able to work in a busy environment, be detailoriented and be able to work under exact deadlines.
  • Expected to work a regular 5day week.
  • The demands of the job will occasionally require you to work more than fulltime hours.
  • This is a fully remote position.
  • Temporary 20month fulltime contract (maternity leave coverage).

Job Types:
Full-time, Fixed term contract

Contract length: 20 months

Flexible Language Requirement:

  • French not required

Schedule:

  • 8 hour shift
  • Monday to Friday
  • Overtime

Application question(s):

  • Are you eligible for a security clearance?
  • Do you have advanced skills in Microsoft Word, PowerPoint, and Excel?

Education:

  • DCS / DEC (preferred)

Experience:

Project Administration: 4 years (required)

Work Location:
Hybrid remote in Nepean, ON K2E 8A9

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