Administrative Assistant

2 weeks ago


Toronto, Canada Sinai Health Full time

Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. We provide excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, we translate scientific breakthroughs, push boundaries for health solutions, and educates future clinical and scientific leaders.

The Administrative Assistant will be responsible for:

- Provide administrative support to the departmental division heads as required
- Responsible for administrative support to the Head of Labour & Delivery
- Coordinates bookings for caesarean sections, induction of labour and triage
- Coordinates new OB referrals
- Book OB group meetings and take minutes
- Assist in the coordination of initial set-ups for new physicians and support staff (all related purchase orders)
- Assist in the coordination of initial set-ups for new midwives (all related security ID’s, network access requests etc.)
- Organize, co-ordinate and participate in special projects (retreats, annual reports).
- Provide any required administrative support to various Division Heads (agendas, planning meetings, arranging itineraries and dinners for potential new recruits).
- Assist Chief’s office with all transcription/reporting requirements (letters, memos, charts, tables, PowerPoint presentations, manuscripts, AFP point document) as required.
- Assist with on call schedule changes (cross coverage) as required.
- Assist with research abstracts and submissions as required.
- Develop schedules and room bookings for department meetings/assist with conference room bookings
- Assist with planning itineraries and travel arrangements as required.
- Assist with the planning of dinners and other social events.
- Prepare minutes of the Points Review Committee and other committees as required.
- Prepare annual report for department as directed by Chief.
- Provide cross coverage for chief’s office as necessary.
- Coordinate conference calls as required.
- Assist with cheque requisitions and expense reimbursements as required.
- Evaluation of daily departmental mail, faxes and answering incoming telephone inquiries.
- Perform other related duties as assigned.
- Job Requirements- Postsecondary degree or Office Administration Diploma from a recognized educational institution.
- Minimum of three (3) years of recent and related experience (working in a teaching/health environment preferred)
- Experience in an obstetrical setting is preferred
- Applicants with proven equivalent recent and related training and experience may be considered.
- Medical terminology preferred but not essential
- Must be proficient in Microsoft Word, Excel, Power Point, Access, Outlook.
- Strong work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service.
- Superior written/oral communication and presentation skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations.
- Excellent time management, organizational and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work.
- Demonstrated ability to make decisions, exercise good judgment, discretion and initiative when dealing with confidential information and/or in responding to inquiries.
- Demonstrated satisfactory work performance and attendance record.



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