Executive Assistant, Floater

3 weeks ago

Montréal, Canada Egon Zehnder Full time

**The Opportunity**

**What You'll Do**
- EA Coverage_
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- _Manage complex calendars and prioritize meetings/calls as needed._
- _
- _
- _Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on time-sensitive projects to successful completion._
- _
- _Provide a bridge for smooth communication between the consultant and external/internal team members._
- _
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- _Compose, prepare, and edit confidential correspondence._
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- _Work closely and effectively with consultant and research stakeholders to ensure deadlines are met and client needs are served. _
- _Perform additional administrative support activities, including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested._
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- _Assist accounting department with billing, client invoicing, and receivables. _
- _Build positive relationships and interface regularly with high-level executives involved in highly confidential projects._
- _

**_Administrative Support _**
- Database Management_
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- _Diary booking management: phone calls/in-person meetings, interviews, and presentations. _
- _Record entry and record updating._
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- _Upload documents/content to Person Records, Assignment/Project Records, Event Records._
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- _
- Travel and Expenses_
- _Assist with compiling documents for travel-related meetings. _
- _Manage expense reports for assigned Consultants from start to submission._
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- Ad-hoc Administrative Assistance_
- _ Printing/Binding_
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- _Administrative support for various virtual and/or in-person events (holiday parties, staff offsites, client events, business development events, etc.)_
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- _Other administrative projects assigned by the Executive Assistant(s)_
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**_Requirements_**

**_ What We're Looking For_**
- _ Bachelor's degree preferred_
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- _One year of experience in administrative function preferred, ideally within in a professional services firm. _
- **_Organized multi-tasker_**_: able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role._
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- **_Resourceful problem solver_**_: ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems._
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- **_Self-starter_**_: highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet._
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- **_Strong communicator_**_: Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike._
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- **_Natural collaborator_**_: desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed. Collaborative team player, with a track record of maximizing the team as well as individual performance._
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**_About Us_**
- Egon Zehnder is the world's preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we can transform people, organizations and the world through leadership._

**_ What It's Like to Work Here_**
- We operate as one unified team with expertise across industries, functions and geographies. Our organization can be described as high performing and collaborative combined with a caring and respectful culture. We are proud to have made connections and live our values through our Employee Resource Groups and DE&I initiatives:_
- EZ+ at Egon Zehnder - LGBTQ+ at Egon Zehnder_
- _HOLA - Hispanic / LatinX Organization for Leadership Advancement_
- _AZN - Asian American, South Asian or Pacific Islander at Egon Zehnder_
- EZLiving - Healthy Lifestyle_
- _Families at Egon Zehnder_

**_ Our Offices_**
- Since its founding in a Zurich townhouse in 1964, Egon Zehnder has grown to 63 offices in 36 countries. We have 2300 global employees (450 in the US and 83 in Canada)._
- Our North American Offices include Atlanta, Boston, Chicago, Dallas, Houston, Los Angeles, Miami, New York, Palo Alto, San Francisco, and Washington D.C._

**_ Benefits_**
- _ Hybrid work model, 50% in office / 50% remote* _
- _Annual RRSP employer contribution_
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- _Comprehensive Health Plan - medical, dental, vision, life insurance, long-term disability_
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- _Employee Assistant program (EAP)_
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- _Employee Wellness Program_
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- _Maternity leave top-up_
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- _Paid parental leave_
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- _Personal Time Off - paid vacation, sick time, personal days_
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- _Paid holidays including week off between Christmas and New Year's (at the firm's discretion)_

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