Program Admin Officer 3

6 months ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Service Nova Scotia

**Location**:HALIFAX

**Type of Employment**:Permanent

**Union Status**:NSGEU - NSPG

**Closing Date**:07-Feb-24 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
At Service Nova Scotia, we impact every citizen, business and municipality in Nova Scotia. Our mandate is to design and deliver programs and services to meet the needs of our clients and the public good through a culture of excellence. Service Nova Scotia vision is to be recognize leader in service and public protection that delivers trusted, accessible, modern programs, and contributes to Nova Scotia as a safe and desirable place to live, work and do business. To learn more about our Department, please click here.

**About Our Opportunity**:
The Business Programs Section is responsible for the overall program and registry management of the Registry of Joint Stock Companies, the Personal Property Registry, the Lobbyist Registry and the Nova Scotia Business Registry. It is responsible for the design of these programs, in terms of policy, legislation and regulations, as well as coordinating their delivery with other Divisions.

The Inspector of Co-operatives is responsible for the administration of assigned legislation, including the Co-operative Associations Act, and to support the programs through the daily oversight of the transactions and trends, as well as the development, review and on-going maintenance of the documentation including training, system reference and policy documents. The title, Inspector of Co-operatives, is a result of an appointment by Order in Council. The Inspector oversees a sector that involves approximately 300 organizations of which over 200,000 Nova Scotians are members and is responsible to review and approve information required to be filed at the Registry of Joint Stocks, including incorporation documents and special resolutions for such things as borrowing and by-law changes. The Inspector provides interpretations of the Act to co-operatives, participates in keeping co-operatives legislation current and is responsible to prepare an annual report to the minister. They work closely with co-operative organizations and with others in government involved in the development and management of co-operatives and providing public information.

**Primary Accountabilities**:

- Responsible for the administration of the Co-operatives Associations Act and regulations including reviewing and approving articles of incorporation and by-laws, special resolutions, bylaw changes and name changes, undertaking inspections and examinations of co-operatives, overseeing the winding up of inactive co-operatives, and related functions. Handles inquiries concerning formation of co-operatives and provides interpretations of the Act.
- Accountable to manage the process of reviewing and updating policies / procedures/manuals and forms associated with the assigned legislation, including documenting program requirements and training material.
- Provides detailed information to staff at the Registry of Joint Stock Companies, the public, private sector representatives and organizations on matters related to applicable legislation and responsible for the accuracy of related correspondence and NS government web content.
- Participates in program evaluation and research projects related to policy, legislative and regulatory issues, including assessing options for new directions and planning and implementing approved changes. Maintains close communications with cooperative organizations, including the Nova Scotia Co-operative Council and other government departments involved in the development of the co-operative sector.
- Provides information and support to the executive of the Department on co-operatives issues and concerns. Prepares briefings, speaking notes, correspondence, etc. and submissions for policy, legislative and regulatory changes and prepares an annual report for the Minister on the status and performance of co-operatives under administration. May represent the Department at regional and national meetings and advises on emerging issues that may impact co-operatives in the province.
- Undertakes other duties assigned by the Registrar, including the administration of other legislation as required.

**Qualifications and Experience**:
You exercise tact, diplomacy and sound judgement when dealing with internal and external clients. You are a self-directed with the ability to make high level decisions and work independently or in a team environment, with a professional attitude. You have computer proficiency with the ability to utilize various databases to collect and process information.

The following skills would be considered an asset:

- Familiarity with co-operatives, such as experience as a member of, or in the management of, a cooperative.
- Experience preparing briefings, speaking notes, correspondence, etc. and submissions for policy, legislative and regulatory changes.

**Equi

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