Administrative Assistant/receptionist

6 months ago


London, Canada MAC Group of Companies Full time

**Administrative Assistant / Receptionist**

MAC Group of Companies is hiring a full-time Administrative Assistant to join our rapidly growing and supportive team

Founded over 60 years ago, the London-based MAC Group of Companies is comprised of 5 major operating companies:
**Responsibilities**:
Receptionist Duties:

- Greet and welcome visitors in a professional and friendly manner.
- Maintain an organized and welcoming reception area.
- Ensure all visitors sign in and adhere to security procedures.
- Coordinate office maintenance/repairs.
- Order and oversee food deliveries for group meetings.

Office Supplies Management:

- Monitor office supply levels and initiate orders as necessary.
- Keep track of office inventory and update supply lists.
- Evaluate vendors and negotiate pricing to ensure cost-effectiveness.
- Maintain organized and well-stocked storage supply areas.
- Ensure optimal use of office equipment, supplies, and inventories through preventative maintenance.

Collaboration with HR:

- Assist the Human Resources department in planning and organizing staff events.
- Coordinate event logistics, such as booking venues, catering, and transportation.
- Assist in creating and distributing event communications and invitations.
- Maintain event attendance records and gather feedback for improvement.

Administrative Support:

- Provide general administrative support to various departments as needed.
- Daily scanning, digital filing, and shredding of packing slips, as well as monthly scanning, digital filing, and physical filing of invoices.
- Handle incoming and outgoing mail.
- Perform other administrative tasks as assigned by management.
- Timecard organization, including ordering new timecards when needed and sending scanned and labeled receipts to payroll.

**Qualifications**:

- Previous experience in an administrative office role is an asset.
- High school diploma or equivalent is required.
- Intermediate Outlook, Word and Excel skills are required.

**Knowledge and Skills**:

- Typing speed of minimum 35 Words Per Minute.
- Comfortable lifting up to 20 lbs. on a semi-frequent basis.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with VISTA or other software used in the organization is an asset.
- Outstanding communication and interpersonal skills.
- Reliability and punctuality paired with a positive demeanour.
- Attention to detail.
- Consistently upholding professionalism in appearance and attitude.
- Adept at handling sensitive information discreetly and maintaining confidentiality.
- Quick adaptability to changing circumstances and problem-solving.
- Ability to collaborate with colleagues and team members.

**Accommodation Statement**:
We are committed to a selection process and work environment that is inclusive and barrier-free. Accommodation will be provided in accordance with the Ontario Human Rights Code.

Applicants need to make any accommodation requests for the interview or selection process known in advance by contacting the Recruitment Department at 519-453-1000, ext. 1340. Recruiters will work to arrange reasonable and appropriate accommodations for the selection process, which will enable you to be assessed in a fair and equitable manner.

Pay: From $18.00 per hour

**Benefits**:

- Company events
- Dental care
- Discounted or free food
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Schedule:

- Morning shift

Ability to commute/relocate:

- London, ON N5V 0B2: reliably commute or plan to relocate before starting work (required)

Work Location: In person



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