Fleet Administrator

2 weeks ago

Calgary, Canada CON SITE Construction Limited Full time

**Job Title: Fleet Administrator**

**Location: Calgary**

**Company: Con Site Construction Limited**

**About Us**: Con Site Construction Limited is a privately held civil construction company focused on developing our high preforming team. Our team executes effectively, is driven to produce team focused results, and has fun. Our company, for over 25 years, has grown and continues to grow; we complete every project big and small with pride and quality from start to finish.

**Job Summary**: Reporting to the Fleet-Equipment Manager, as Con Site’s Fleet Administrator, you will be responsible for the day-to-day Administration and data input regarding of our fleet of vehicles, equipment, rentals, and fuel. You will ensure accurate records are maintained and be instrumental in ensuring the efficient allocation of resources. This role requires a meticulous, initiative-taking, and customer-focused individual. You will own the tracking of these details from start to finish.

**Key Responsibilities**:

- **Fleet Maintenance**: Work closely with the shop to schedule and coordinate routine maintenance and repairs as needed.
- **Fuel Management**: Track fuel allocation by unit and complete all data entry related to fuel usage.
- **Inventory Control**: Maintain accurate records of vehicle inventory, stock items, and equipment. Order and manage inventory to minimize downtime.
- **Rentals**: Keeping track of rentals used on-site, collaborating with superintendents to order new rentals, and coordinating rental deliveries to and from the jobs.
- **Safety and Training**: Comply with all company safety programs and provide improvement recommendations where possible.
- **Cost Control**: Identify cost-saving opportunities in fleet operations and implement measures to reduce expenses while maintaining service quality.
- **Office Support**:Provide general office & finance support as required and work collaboratively with the finance team to ensure all cost items related to equipment, vehicle, fuel, rental, and repair expenditures are accurately captured.

**Qualifications**:

- 2 Years of prior experience in administration, accounting, fleet management, rental services, or a related area.
- Ability to work independently or with a team.
- Excellent organizational and multitasking skills.
- Effective communication and people skills.
- Strong ability to make timely decisions as problems arise. You will proactively seek out corrective solutions as the needs arise.
- Experience using MS Excel as well as all MS programs is necessary.
- Experience with Sage 100, a comparable accounting system, or expense tracking software would also be considered a strong asset.

Con Site Construction is a culture first organization. Our culture is our strength, and we value team success above individual skill and achievements.

We offer a competitive compensation package which will be based on skills and experience. Benefits, vacation time, company wide Christmas holidays, and bonus eligibility are just some of the many benefits to joining our team.

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- Are you legally allowed to work in Canada?

**Education**:

- Secondary School (preferred)

**Experience**:

- related: 3 years (preferred)

**Language**:

- English (required)

Ability to Commute:

- Calgary, AB T4A 0W7 (required)

Work Location: In person

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