Project Administrator

2 weeks ago

Victoria, Canada Urban Systems Full time

**About the Opportunity**

Our Victoria branch is looking to add an enthusiastic full-time Project Administrator to provide support to our professional services consulting team. In this role, you will help to ensure that we are seen as an organization that takes its work seriously from inception to completion, with a professional and creative approach.

Come put your professional and financial skills to work on our team while we serve our higher calling of 'spirit' in service for vibrant communities

More specifically, as a Project Administrator, some of your key responsibilities will be:

- **Project Administration** - proactively coordinating projects throughout all phases from initiation to completion. Monitor project schedules, pull reports, draft documents, communicate with project partners, organize records and documentation for project leaders' review, coordinate formal document preparation and other administrative details as needed.
- **Financial Administration** - track budgets, expenditures, and cost approvals. Verify financial information, provide regular updates to project leaders, support invoice coding and tracking, and prepare and edit client documents required by provincial/ regulatory auditors.
- **Document and Quality Control **- create project correspondence, reports, proposals, presentations, schedules, spreadsheets, and financial reporting with high attention to detail. Work closely with team members to ensure accuracy and adherence to brand standards and quality control are met.
- **Team Coordination** - follow team schedules, project status and milestone dates. Coordinate team meetings, take meeting minutes and follow up on action items.
- **Branch Administrative Support** - work collaboratively to support our business's continued growth and evolution.

**About You**

Does this list reflect your skills, strengths, and abilities?
- Technically proficient and experienced with all Microsoft Office programs - knowledge of Word, PowerPoint, and Excel
- Strong service orientation - meets the needs of the team and internal clients by responding to requests efficiently and effectively
- Positive outlook and highly developed interpersonal skills - the ability to quickly develop a rapport with staff and clients (internal and external)
- Excellent writing and proofreading skills - confident with formatting documents, writing and compiling proposals, memos, letters, and meeting minutes
- Analytical skills/experience - numbers don't scare you, you have basic knowledge and aptitude for financial administration and accounting principles
- Strong oral and written communication skills - ability to communicate thoughtfully and thoroughly with team members and clients

**About Us**

Urban Systems is an employee-owned inter-disciplinary community consulting firm with deep Canadian roots. We are united in our mission to transform communities everywhere into vibrant places where people want to live today, tomorrow, and forever.

At Urban Systems, vibrant communities are everything—including our own work community. Since 1975, we have grown to more than 700 people with 18 offices across Canada. Every day, our purpose-driven team works closely with our clients and their communities to deliver impactful work.

We care for our communities and for our people. It's our differences that make us exciting, and our shared belief in Urban Systems that binds us together. We're searching for the creative and passionate and the curious and courageous to join us in creating meaningful and generational change in communities.

**Our Commitment to You**

Are you looking for a meaningful challenge and to create impact in your community? Join a tight-knit team of professionals at Urban Systems and be part of our mission to build vibrant communities across Canada. Here's what you can expect as part of our team:

- **Competitive Compensation. **Your skills and contributions are valued. You'll receive competitive compensation, extended health, dental, vision care coverage, and more.
- **Flexible Hours & Work Environment. **You have a life outside of work We offer flexibility in your work schedule and work environment to help you do your best work and meet your commitments.
- **Paid Time Off**. We understand the importance of taking time off to recharge and spend time with loved ones Enjoy 3 weeks of paid vacation to start, in addition to statutory days off throughout the year.
- **Saving for the Future**.** **To help you achieve your long-term financial goals, we offer a Long-Term Matching Program to match your contributions to an RRSP or TFSA.
- **Learn and Grow. **Your professional growth & development is supported here. You are encouraged to take initiative and shape your career through coaching, in-house learning, technical courses, and more.
- **Work with Inter-Disciplinary Teams. **Amazing things happen when you mix creativity, curiosity, teamwork, and a strong desire to collaborate and innovate. You will be part of d

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