Project Administrator

2 weeks ago

Victoria, Canada Pinchin Full time

Project Assistant

British Columbia

Today is the day to boost your career Pinchin is seeking a Project Assistant to join our team to assist in project management and coordination. The Project Assistant can reside anywhere in British Columbia.

As a Project Assistant you will report directly to a Project Manager. You will play a pivotal role on our team by provide project management support to a team of environmental professionals in order to ensure the smooth and effective execution of client projects.

A Day in the life of a Project Assistant at Pinchin:

Assist Project Managers in coordinating projects and managing schedules, utilizing both manual methods and software tools.Work closely with client contacts, providing scheduling updates and team information relevant to project execution.Utilize software programs like Microsoft Project Planner, Monday Scheduler, and Vision to efficiently organize the team.Prepare various documents, including proposals, schedules, and client deliverables, ensuring timely delivery.Schedule and coordinate internal and external meetings, and take meeting minutes while following up on action items.Track team training requirements, digital access, and site provisions for sensitive data and sites.Monitor contract compliance and facilitate renewals.Prepare client invoices in compliance with contract terms.Maintain effective communication with the project team and clients to ensure smooth project execution and administrative compliance.

What you bring to the Pinchin team:

High School Diploma required.Minimum two years of experience in administrative functions, particularly in team scheduling and coordination.Advanced proficiency in Microsoft Office products (Outlook, Teams, Word, Excel, Planner, etc.).Familiarity with Foxit PDF Editor.Secretarial or Administrative Assistant Course, along with 1-year Business Administration or Business Computer Course, is an asset.Experience and working knowledge in environmental consulting, including hazardous materials, is an asset.Strong communication and organizational skills.Ability to multitask with high attention to detail.Capability to work independently with minimal supervision under strict deadlines.Strong interpersonal skills, with the ability to collaborate effectively with all levels of the organization.Able to work both independently and in a team setting.

What’s in it for you:

Of course, we offer competitive salaries and great benefits, but what makes Pinchin stand out from the crowd? Above all else, we care about our employees and the world around us Our employees enjoy tailored training, mentoring and career development programs. We have opportunities for community involvement including many environmental initiatives, a casual dress code, paid personal days, three weeks’ paid vacation to start, reimbursement for association membership dues, wellness spending account through corporate insurance, social activities, team building events, corporate hotel rates and much more All of this and more in an inclusive, dynamic work environment Take a look to see all Pinchin has to offer: Pinchin Benefits

Please note that our recruitment process may involve online testing, depending on the position. As an employee of Pinchin, you will be required by our clients to undergo security clearances in order to gain access to certain client files. We thank all applicants for their interest in a career at Pinchin however, only those selected to continue will be contacted.

** No agency phone calls please**

Why Pinchin? 

At Pinchin, our employees are the heart of our business. If you’re ready to build on your administrative skills, we have the resources and experts to support your career growth. We provide a dynamic and forward-thinking culture that is based on integrity, respect, social responsibility and a passion for learning.

About Us

Pinchin Ltd. is a multidisciplinary consulting firm that provides a wide range of engineering, building sciences, geosciences, environmental, and occupational health and safety solutions across Canada. We are committed to employment practices that promote a diverse and inclusive work environment. If you require reasonable accommodation during any stage of the recruitment process, please inform us.

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