Project Administrator

4 months ago

Victoria, Canada CO_38 Bird Construction Group Full time
Project Administrator

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

The Project Administrator is accountable for assisting with documentations, day-to-day activities, project administration duties and helping to minimize the task work done by the Project Manager, Project Coordinator, Estimator and Superintendent.

This position is based on a project site in Victoria or Nanaimo BC. Positions may be site based as required.

What You Will Be Working On

Assist with project related documents in a timely manner and maintain up-to-date and accurate tracking logs.

Generate and manage the review and issuance of Subcontract Agreements ensuring all relevant documentation is provided and meets Bird’s requirements; follow up with trades to obtain all relevant contract documentation, review and ensure Bonds and Certificates of Insurance are accurate and meet Bird requirements.

Process all change management documentation in applicable systems, always ensuring accuracy.

Maintain organized project files in accordance with company’s Project File Structure.

Attend meetings and record and distribute minutes of meeting.

Expedite or coordinate information submitted by owner, consultants, trades, and suppliers.

Assist with Operations and Maintenance (O&M) Manuals at closeout.

Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed.

Maintain effective communications to ensure all stakeholders are informed and up to date

Partner with project team members and other stakeholders to identify, develop, implement, and support cost-effective project delivery.

What We Are Looking For

Minimum 3 years’ administrative experience

Previous construction experience considered an asset

Experience with tracking documentation in a database, such as Procore, Bluebeam, SharePoint, or Viewpoint

Superior computer skills in Microsoft Office Word, Excel, and Power Point

Ability to learn and adapt to changing systems, technology, and procedures

Confident, detail orientated, enthusiastic and positive team player

Superior interpersonal, organizational, and analytical skills

Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment

Effective and efficient problem solving and decision-making skills; thoughtful, proactive, and creative

Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment

Ability to forge, grow and maintain positive relationships with multiple groups

Strong written and oral communication skills

Ability to work within tight deadlines and prioritization of work to achieve them

Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird celebrates diversity and are proud to be an equal opportunity employer. We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

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