Office Services Coordinator
2 weeks ago
Reporting to the Office Services Manager, the Office Services Coordinator will provide administrative support to the office. This role will work in our Head Office four days per week.
This position provides an opportunity to interact with employees across the organization from the field staff through to Senior Level Executives while carrying out a diverse & varied range of tasks and responsibilities, which include but are not limited to, provision of administrative duties, provision of telecom and video conferencing technical support, liaison with internal departments, meeting room coordination, and support front desk management.
RESPONSIBILITIES
- Troubleshoot, maintain and assist with head office technology (cell phone, Wi-Fi, Video Conferencing, VOIP set up).
- Upload and code electronic invoices
- Arrange telecom repairs for field properties
- Troubleshoot telecom issues at Head Office and in the field.
- Manage head office security cards and off-site storage
- Maintain head office databases (phone and property lists)
- Assist with month-end payment process by sorting and mailing cheques.
- Verify courier shipments and costs. Review invoices for accuracy
- Order business cards, bank stamps and name plates
- Maintain and stock office supplies and postage system
- Act as a backup for reception and banking
REQUIRED SKILLS & EXPERIENCE
- 3 years’ administrative or customer service experience required
- Tech savvy with proficiency in Microsoft Excel, Word, PowerPoint and Outlook
- High level of comfort with cell phones, tablets & computers required
- Excellent verbal and written communication skills
- Ability to work independently, multi-task, manage time and prioritize tasks effectively
- Can-do attitude and exceptional customer service experience required
- Show close concern and attention to detail in your work
- Strong project management skills
- Must display a professional manner
INDCHL
We thank all those who apply, but only those selected for an interview will be contacted.
Realstar supports equal opportunity initiatives. Accommodation will be provided in all stages of the hiring process. Contact us for any accommodation requests, and we will work with you to meet your needs.
-
Corporate Services Officer
7 days ago
Toronto, Canada Foreign & Commonwealth Office Full timeJob Description (Roles and Responsibilities) **The British Consulate-General in Toronto seeks a Corporate Services Officer to join the Canada Network (CANET) Corporate Services Team.** The CANET Corporate Services Team provides a wide range of services to both UK Based and Country Based Staff while supporting all sections within the Consulate General. It is...
-
Wedding Coordinator
7 days ago
Toronto, Canada Day of Wedding Coordinator Full time_Day of Wedding Coordinator (DOWC) is searching for an individual that's passionate about all things wedding and events and knows how to provide exceptional customer service. You are a friendly and energetic person that doesn't easily shy away from challenges and is looking to join a growing Wedding Planning business. Your unique personality is your brand....
-
Executive Lifestyle Coordinator
22 hours ago
Toronto, Canada Family Office Full timeA prominent CEO is seeking an extraordinary Executive Lifestyle Coordinator to enrich and elevate their opulent and high-energy lifestyle. Reporting directly to the Senior Manager, Office of the CEO, this role demands impeccable attention to detail and a desire to deliver nothing short of a lavish e
-
Executive Lifestyle Coordinator
4 weeks ago
Toronto, Canada Family Office Full timeA prominent CEO is seeking an extraordinary Executive Lifestyle Coordinator to enrich and elevate their opulent and high-energy lifestyle. Reporting directly to the Senior Manager, Office of the CEO, this role demands impeccable attention to detail and a desire to deliver nothing short of a lavish everyday experience. The chosen candidate will serve as the...
-
Executive Lifestyle Coordinator
4 weeks ago
Toronto, Canada Family Office Full timeA prominent CEO is seeking an extraordinary Executive Lifestyle Coordinator to enrich and elevate their opulent and high-energy lifestyle. Reporting directly to the Senior Manager, Office of the CEO, this role demands impeccable attention to detail and a desire to deliver nothing short of a lavish everyday experience. The chosen candidate will serve as the...
-
Executive Lifestyle Coordinator
4 weeks ago
Toronto, Canada Family Office Full timeA prominent CEO is seeking an extraordinary Executive Lifestyle Coordinator to enrich and elevate their opulent and high-energy lifestyle. Reporting directly to the Senior Manager, Office of the CEO, this role demands impeccable attention to detail and a desire to deliver nothing short of a lavish everyday experience. The chosen candidate will serve as the...
-
Office Coordinator
4 weeks ago
Toronto, Canada Canderel Full time**Who we are**: **Reports To**: Director, Residential Operations **Summary**: **Responsibilities**: Front Desk - Provide professional and friendly service to employees and guests. - Assist with office maintenance and organization. - Greet and welcome employees, visitors, and clients, ensuring compliance with health and safety regulations. - Answer and...
-
Client Services Coordinator
6 days ago
Toronto, Canada Lumenus Community Services Full time**Client Services Coordinator** **LOCATION: Hartsdale & McNicoll sites (Etobicoke and North York, ON)** **POSITION TYPE: Full-time Regular (37.5 hours/week)** **POSTING CLOSING DATE: September 8, 2023** **Interested in working with an amazing team that really cares? Then you should join Lumenus! At Lumenus we illuminate a seamless pathway to optimal...
-
Client Services Coordinator
4 weeks ago
Toronto, Canada Lumenus Community Services Full time**Client Services Coordinator** **NUMBER OF POSITIONS: 3** **LOCATION: Hartsdale & McNicoll sites (Etobicoke and North York, ON)** **POSITION TYPE: Full-time Regular (37.5 hours/week)** **POSTING CLOSING DATE: June 30, 2023** **Interested in working with an amazing team that really cares? Then you should join Lumenus! At Lumenus we illuminate a seamless...
-
Client Services Coordinator
4 weeks ago
Toronto, Canada Lumenus Community Services Full time**Client Services Coordinator** **NUMBER OF POSITIONS: 3** **LOCATION: Hartsdale & McNicoll sites (Etobicoke and North York, ON)** **POSITION TYPE: Full-time Regular (37.5 hours/week)** **POSTING CLOSING DATE: May 21, 2023** **Interested in working with an amazing team that really cares? Then you should join Lumenus! At Lumenus we illuminate a seamless...
-
Client Services Coordinator
4 weeks ago
Toronto, Canada Lumenus Community Services Full time**Client Services Coordinator** **NUMBER OF POSITIONS: 3** **LOCATION: Hartsdale & McNicoll sites (Etobicoke and North York, ON)** **POSITION TYPE: Full-time Regular (37.5 hours/week)** **POSTING CLOSING DATE: April 7, 2023** **Interested in working with an amazing team that really cares? Then you should join Lumenus! At Lumenus we illuminate a seamless...
-
Office Coordinator
3 weeks ago
Toronto, Canada Linen Chest Full timeCompany Description Office Coordinator | Custom window treatments home shopping service Toronto You have experience in coordination and are an organized person? Do you want to work with a dynamic team and be a key player in the custom window treatments home shopping department? We are looking for someone like you to join our team! The Office Coordinator...
-
administrative services coordinator
3 weeks ago
Toronto, Canada Access Plumbing Services Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 yearsWork settingPrivate sectorTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out...
-
administrative services coordinator
3 weeks ago
Toronto, Canada Access Plumbing Services Full timeEducation: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsWork settingPrivate sectorTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative...
-
Psychotherapist, Service Coordinator
6 days ago
Toronto, Canada Lumenus Community Services Full time**Psychotherapist, Service Coordinator** **LOCATION: Toronto, ON** **POSITION TYPE: Part-time Regular (24 hours/week)** **POSTING CLOSING DATE: November 10, 2023** **Lumenus is currently filling part-time permanent positions in our Brief Services Program.** **Brief Services**: The positions have a focus on providing Brief Psychotherapy/ Service...
-
Office Coordinator
6 days ago
Toronto, Canada Method:CRM Full time**Opportunity** We’re looking for an enthusiastic and organized individual to manage the day-to-day office operations, coordinating events and activities, and providing exceptional support to our team. You will contribute to the building of effective business processes to help Method continue to grow efficiently and ensure a smooth and enjoyable work...
-
Toronto, Canada Sigma Analytical Services Inc. Full time**Summary**: Sigma Analytical Services Inc. is seeking a motivated, customer-focused, highly organized, and well-rounded individual to join our team as a Client Service and Administration Coordinator. The role requires strong interpersonal and communication skills, high attention to detail, organizational abilities, and the capacity to thrive in a fast-paced...
-
Office & Operations Coordinator
6 days ago
Toronto, Canada Turning Point Youth Services Full time**Property Management**: - Act as primary liaison for staff and outside providers to troubleshoot issues and coordinate services for the agency's multiple sites (e.g. repairs, maintenance, annual fire department inspection, fire alarm testing, etc.) - In conjunction with the Director, Operations, manage and coordinate repairs and maintenance at all program...
-
Office Coordinator
6 days ago
Toronto, Canada MXL Engineering & Associates Inc Full time**Company Operating name**: MXL Engineering & Associates **Company Legal name**:MXL Engineering & Associates Inc **Business/Employment address**:1649 St Clair Ave W, Toronto, ON M6N 1H7 **Title of the position/NOC**:Office Coordinator **NOC TEER** 13100 **Terms of employment**:Full-time (30 hours per week), permanent position **Language of work**:...
-
Receptionist/ Office Coordinator
4 weeks ago
Toronto, Canada Henein Hutchison LLP Full timeWe are currently seeking a highly organized and professional individual to join our team as a Receptionist and Office Coordinator. Reporting to the Office Manager, you will contribute to creating a positive and efficient office environment by providing exceptional service to our clients and employees. This position is a one-year contract. The main...