Office & Operations Coordinator

2 weeks ago

Toronto, Canada Turning Point Youth Services Full time

**Property Management**:

- Act as primary liaison for staff and outside providers to troubleshoot issues and coordinate services for the agency's multiple sites (e.g. repairs, maintenance, annual fire department inspection, fire alarm testing, etc.)
- In conjunction with the Director, Operations, manage and coordinate repairs and maintenance at all program locations
- Maintain and oversee equipment inventory and annual preventative maintenance plans

**Administration**:

- Coordinate scheduling of Maintenance Supervisor and staff
- Coordinate and troubleshoot with IT and telecommunication providers
- Provide general administrative support
- Arrange/coordinate trainings and set-up
- Coordinate revisions to policy manuals and archive outdated polices
- Provide administrative support to the Human Resources department including maintenance of personnel files and staff training records
- Coordinate and compile documentation for live-in treatment program licensing requirements
- Archive files and records as necessary, working with off-site storage provider
- Update and monitor the agency website
- Maintain telephone system, auto-attendant and directory, with supplier(s) and technicians
- Coordinate cell phones for employees, tracking inventory and needs

**Supply and Purchasing**:

- Coordinate equipment and supply orders for programs
- Maintain the agency supplier and emergency contact lists

**Qualifications**:

- 3-5 years of experience in a similar role providing support to administration and/or operations
- Diploma or degree from a post-secondary institution
- Strong analytical and problem solving skills
- Ability to work effectively both independently and as part of a team
- Excellent interpersonal and conflict resolution skills
- Excellent communication skills, both verbal and written
- Strong organizational and time management skills with demonstrated ability to balance demands and prioritize
- Sound decision making ability
- Advanced computer skills including Microsoft Outlook, Excel, Word
- Resourceful and flexible to meet the needs of the agency and demands of the position
- Strong administrative skills and an eye for detail
- Able to maintain a high degree of confidentiality
- Self-started with demonstrated initiative
- Sensitivity and ability to work with a diverse staff and client group

TPYS is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Our Senior HR Generalist will work with applicants requesting accommodations at any stage of the hiring process.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Application question(s):

- What is your salary expectation for this role?

**Experience**:

- supporting the smooth operation of an organization: 2 years (required)

Work Location: Hybrid remote in Toronto, ON M4Y 2X9

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